Coronavirus Guidance


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Introduction

The purpose of this resource is to share information and policy guidance with the DLA community as it relates to the impact of COVID-19 on DLA operations, personnel, and resources.

DLA has a critical mission to support the Military Services, Combatant Commands, and other Federal agencies; that includes supporting our nation’s response to COVID-19. The key to our success is our people, and while we will respond professionally and swiftly to mission requirements related to COVID-19, we will also take necessary steps to protect and inform our workforce.

As an employer, DLA will follow DoD policies and guidelines in taking any actions to address or mitigate the threat posed by COVID-19. This includes disseminating official information by appropriate public or military health authorities, leveraging workplace policies and flexibilities designed to protect our workforce, and activating “continuity of operations” plans should it become necessary.

We are monitoring the situation closely and will provide updates to this online resource as developments emerge. We encourage you to visit this page frequently, as guidance may be modified as requirements are received from the department. Other reliable sources of information include the Centers for Disease Control and Prevention (CDC)DoD Spotlight page, Johns Hopkins tracking map, or the World Health Organization.

DLA Employee Assistance Program (EAP). Events like COVID-19 can create stress and anxiety. The EAP offers guidance and counseling 24 hours a day, 7 days a week. Call 866-580-9046 for assistance. Learn more about DLA's EAP.

Update your contact information.  Do your part to ensure your supervisor can reach you with important updates. Review team rosters and ensure your contact information is current and accurate in the DLA AtHoc Mass Notification System. Consider including your personal cellphone for voice and text, and home phone and email in case it becomes necessary to send notifications after duty hours. Click here for instructions for updating AtHoc (DLA CAC-protected link).

COVID-19 Vaccine Mandate

(Updated 04/06/2022) Due to a nationwide preliminary injunction, implementation and enforcement of Executive Order 14043, "Requiring Coronavirus Disease 2019 Vaccination for Federal Employees," are paused. DLA will take no action to require federal civilian employees either to be vaccinated against coronavirus disease 2019 or to receive a legally required exemption while the nationwide injunction is in place. 

COVID-19 vaccinations are widely available, safe, effective, and reduce the risk of severe illness. To find a vaccination site near you within the United States, search vaccines.gov, text your ZIP code to 438829, or call 1-800-232-0233. DoD civilian employees are also eligible to receive the COVID-19 vaccine at any DoD vaccination site, including military medical treatment facilities. Overseas employees and family members should contact their nearest military treatment facility. Be sure to maintain a copy of the vaccination record provided at the vaccination site to meet forthcoming DoD proof of vaccination requirements.

Mask Usage

(Updated March 1, 2022)  Defense Department guidance issued March 1, 2022, aligns safety protocols on DoD installations and facilities with Centers for Disease Control and Prevention (CDC) COVID-19 Community Levels.

The following masking guidance based on CDC COVID-19 Community Levels applies to all DoD and DLA workplaces in the United States:

  • When the CDC COVID-19 Community Level is high in the county where a DoD installation or facility is located, indoor mask-wearing is required for all service members, DoD civilian employees, onsite DoD contractor personnel, and visitors, regardless of vaccination status.
  • When the CDC COVID-19 Community Level is medium in the county where a DoD installation or facility is located, indoor mask-wearing is not required for DoD personnel or visitors.
  • When the CDC COVID-19 Community Level is low in the county where a DoD installation or facility is located, indoor mask-wearing is not required for DoD personnel or visitors.

Individuals may choose to wear a mask regardless of the COVID-19 Community Level.

DoD force health protection guidance for workplace access and mask wearing for DoD personnel with symptoms, a positive test, or exposure to someone with COVID-19 remains in effect regardless of the CDC COVID-19 Community Level.

All other force health protection guidance remains in effect, including guidance regarding workplace access, occupancy levels, physical distancing, travel, and meetings.

Installations outside the U.S. should consult country-level data for their Host Nations (HN) if local community-level data is unavailable. Case-rate information is available from the CDC at https://covid.cdc.gov/covid-data-tracker/#global-counts-rates and the World Health Organization at https://covid19.who.int/.

 

Workplace Practices

(Updated 04/06/2022) The following guidance on workplace practices applies to all DLA installations and facilities. This guidance applies to military personnel, DLA civilian employees, contractors, and any individuals visiting DLA property, installations or facilities.

Subject to mission requirements, DLA managers and supervisors will:

  • Organize work requirements to minimize close contact between individuals in the workplace.
  • Ensure employees maintain at least 6 feet of separation from others where possible.
  • Assign telework when appropriate to decrease normal space occupancy.

Personnel who have symptoms of COVID-19 should notify their supervisor and stay home. Personnel who develop any symptoms consistent with COVID-19 during the workday must immediately isolate, put on a mask even if mask wearing is not otherwise required by DOD guidance, notify their supervisor, and promptly leave the workplace.

Regardless of COVID-19 vaccination status, personnel who test positive for COVID-19 will remain out of the workplace for 5 days. Individuals may return to the DoD workplace after 5 days, if either: (1) they have no symptoms; or (2) if they are afebrile for more than 24 hours and any remaining symptoms are resolving. Mask wearing must continue in the workplace for an additional 5 days, even if mask wearing otherwise is not required by DoD guidance. Personnel performing duties outside the United States will also follow applicable geographic Combatant Commander guidance to address host nation policies.

Asymptomatic personnel with potential exposure to COVID-19 based on close contact who are: (1) not fully vaccinated; (2) are more than 5 months out from their second mRNA vaccine dose (i.e., Pfizer BioNTech/Comirnaty or Moderna/Spikevax) and have not received a COVID-19 booster dose; or (3) more than 2 months out from their Johnson & Johnson/Janssen vaccine and have not received a COVID-19 booster dose will remain out of the workplace for 5 days. Regardless of vaccination status, asymptomatic personnel with potential exposure to COVID-19 based on close contact must wear a mask in the workplace for 10 days, even if mask wearing otherwise is not required by DoD guidance.

Supervisors should consult with DLA Human Resources (J1) to determine the appropriate status for the employee. Exceptions in specific and limited circumstances may be granted by MSC/J Code Commanders and Directors, DLA Chief of Staff, and Regional Commanders.

Sick personnel should follow CDC-recommended steps. Personnel who had COVID-19 should not return to work until the criteria to discontinue home isolation are met, in consultation with healthcare providers and state and local health departments.

In general, asymptomatic, non-immunized personnel with potential exposure to COVID-19 should not return to the workplace until they have a confirmed negative COVID-19 test per Force Health Protection Guidance (Supplement 15) Revision 1 or follow the appropriate self-quarantine period (e.g., 14 days starting on the last day on which close contact occurred). Personnel performing duties outside the United States are to follow applicable geographic COCOM guidance as to whether and how to address host nation policies. Supervisors should consult with DLA Human Resources (J1) to determine the appropriate status for the employee. Exceptions in specific and limited circumstances may be granted by MSC/J Code Commanders and Directors, DLA Chief of Staff, and Regional Commanders.

Those who have tested positive or recovered from COVID-19 within the past three months and subsequently have come into close contact with a suspected/confirmed positive case are not required to remain out of the workplace. Fully vaccinated persons who come into close contact with a confirmed/clinically diagnosed/presumptive positive COVID-19 case are not required to remain out of the workplace.

Full details on COVID-19 workplace practices within DLA facilities are outlined in the DLA COVID-19 Reentry and Safety Plan, dated April 6,2022.

Telework

(Updated 04/06/2022) Employees who are teleworking on a regular/recurring or situational basis are expected to maintain communication with their supervisors. Employees must:

  • Provide reliable contact information to their supervisor (email, phone number).
  • Be available for a daily check-in with their supervisor. This check-in can occur via Teams, work email, phone call, etc. If unavailable upon being contacted by a supervisor, employees should respond within one hour.
  • For daily check-ins with their supervisor while on telework, employees should be prepared to discuss:  
    • Status of workload requirements
    • Sufficiency of workload
    • Any changes to the operating status of DLA or of employee’s specific worksite
    • Any connectivity or other IT issues
    • Any annual or sick leave requests
    • Potential need to return to the office for any reason

Supervisors of Teleworking Employees must:

  • Ensure employee contact information is readily available.
  • Establish a daily check in with employees utilizing the most reliable method/resource identified above.
  • Be prepared for workload and workload change discussions, operating status of both DLA and telework site, connectivity or other IT issues and the impact to employee workload, leave discussions, and the potential need for employees to return to the work site.
     

DLA Human Resources has developed Guidelines for Teleworking and Virtual Meetings for agency employees to follow while teleworking.

DLA Human Resources maintains a telework webpage (DLA Common Access Card required) that includes links to existing policy and guidance related to telework.

DLA Information Operations (J6) has compiled a collection of steps to take and best practices to make prolonged teleworking as productive as possible. See the IT Readiness resource (DLA Common Access Card required) for more information.

Leave Flexibilities

(Updated 04/06/2022) Duty Hours to Obtain a COVID-19 Vaccination:

DLA employees are authorized up to four hours of administrative leave per COVID-19 vaccination event. This includes time spent traveling to and from the vaccination location, time at the vaccination location, and, if needed, for a reasonable amount of recovery time. The four hours of duty hours covers vaccines administered by any source, including DoD, federal, state, and local government organizations, or private health care providers and commercial pharmacies, such as Walgreens, CVS, etc.

Employees who experience an adverse reaction to a COVID-19 vaccination are authorized no more than two workdays of administrative leave for recovery per vaccination dose. Documentation of an adverse reaction or recovery requirement following a COVID-19 vaccination is not typically required except in cases of suspected leave abuse or leave restriction. Employees are not authorized to receive overtime hours for purposes of receiving a vaccination outside their scheduled tour of duty.

The EAGLE timecard code for administrative leave (LN) and reason code (23 – disease/virus prevention) should be used for the vaccinations and for time off for any associated adverse reaction.

Health Protection Condition (HPCON) Levels

(Updated 04/06/2022) Per the DLA COVID-19 Reentry and Safety Plan, DLA requires each operational location to be categorized according to local pandemic-related conditions. DoD accomplishes this by utilizing the Health Protection Condition (HPCON) framework. The framework establishes an HPCON level for each location based on the instruction provided in the Consolidated Department of Defense Coronavirus Disease Force Health Protection Guidance.

Guidance for each HPCON level is outlined in the DLA COVID-19 Reentry and Safety Plan.  HPCON Levels A, B, and C correspond directly to CDC COVID19 Community Levels of low, medium, and high community transmission, respectively. Local community transmission levels are established by consulting the CDC COVID-19 Data Tracker County View. The DLA Director has the authority to grant exemptions for workplace occupancy limits that are required for national security and the success of critical missions.

Official Travel

(Updated 04/06/2022) Employees travelling officially must follow the DoD guidance in the Consolidated Department of Defense Coronavirus Disease 2019 Force Health Protection Guidance (i.e., DoD Safety Plan).  Employees are encouraged to follow the same guidance for unofficial travel.