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JOINT CERTIFICATION PROGRAM (JCP) OFFICE

What Is the Joint Certification Program (JCP)?         

Once JCP Certified, U.S. and Canadian entities are allowed access to unclassified military technical data which is not available to the public. This data helps with defense-related work like research, manufacturing, and government contracts.

Who Can Apply?

Your company must:

  • Be registered and physically located in the U.S. or Canada.
  • Have an active SAM registration and CAGE / NCAGE code. *
  • Complete a cybersecurity assessment (NIST SP 800-171) / Upload results to the SPRS   system. *
  • Follow rules for protecting sensitive information (DFARS Clause 252.204-7012  ).

       * Not required by all Canadians.  Refer to Canadian specific instructions.

Ineligible Entities

  • Companies outside the U.S. or Canada 
    • Only businesses based in the United States or Canada can apply 
    • International entities are excluded
  • U.S. or Canadian entities not registered in SAM   (System for Award Management)
    • SAM registration must be active and accurate 
    • Without it, your application will be rejected
  • Organizations without a valid CAGE/NCAGE code
    • This code is required to identify your company in government systems 
    • If you don’t have one, you can’t apply
  • U.S. or Canadian companies that haven’t completed a NIST SP 800-171 cybersecurity assessment
    • This assessment Must be documented in the SPRS system before applying
    • Assessment is valid for 3-Years, then it MUST be renewed, prior to the expiration date.
  • Applicants with revoked certifications or export violations
    • If your company or its representatives have violated:
      • U.S. or Canadian export control laws you’re disqualified
      • Have had a JCP certification revoked, you’re disqualified
  • Individuals or entities debarred or suspended from government contracts
    • If you’re on a government exclusion list, you cannot be certified

Pre-JCP Portal Application Requirements

Before you even log into the portal, make sure you’ve completed these:

Application Process via the JCP Portal

  • Access the JCP Portal    (For the 1st time), Go to the JCP Portal and click on Register
  • Here are two options:
    • Username & Password
    • CAC User
  • All fields must be filled in

  • Returning Portal Users

    • Click on Login  ,
    • Type in your Username and Password or CAC.
    • Get your Authentication Code from your ‘Google Authenticator.’
    • Type that code into the Authentication Code box.
      • Reminder the authentication code changes at least every 30 seconds or sooner.
  • Documents required to be uploaded:
    • Proof of Business - HQ DLA requires the ‘Proof of Business’ to be from the Secretary of State office for the State of Incorporation that you have listed in your SAM.gov account under the ‘Business Information’ section.
    • The ‘Proof of Business’ document you upload to the portal application must indicate your CAGE is in ‘Good Standing’ or holds an equivalent status. The document Must with dated within 12 months of your application to the portal.
  • Proof of Business (Sole Proprietor) – Must with dated within 12 months of your application to the portal. Provide a copy of one of the following documents for your JCP application in the Portal:
    • Business License
    • Articles of Formation
    • Certification of Formation
    • Lease Agreements
    • Federal Tax ID
  • Proof of Business (Native American Tribal)
    • Three Main Structures:
      • IRA Section 17 Corporations
      • Tribally Chartered Corporations
      • State Charted Tribal Corporations
  • Other Documents are determined by the answers provided to certain questions in the application
    • Examples:
      • DDTC Letter
      • Export License
      • Certified DD Form 2345 (For DEV applications only)
      • Manufacturing Licensing Agreements (MLA)
      • Technical Assistance Agreements (TAA)
      • Distribution Agreements (establish warehouse/distribution point abroad)

Canadian Applicants to the JCP

  • Must be :
    • Canadian citizens or lawful permanent residents
    • Corporations, companies, institutes of higher education incorporated under Canadian federal or provincial law
  • Must hold:
    • A valid NCAGE code
    • Active Controlled Goods Program (CGP) registration OR if not, they must complete the U.S. DoD Introduction to Proper Handling of DoD Export-Controlled Technical Data and have signed and submitted the compliance agreement found at page 15 of the training.

PREPARING FOR A JCP PORTAL APPLICATION

The requirements for Canadians applying to the Joint Certification Program, depend on the circumstances or reasons for which you are making application. First consideration is whether or not, you are registered with the Controlled Goods Program in Canada. That will determine where to start:

Requirements for all CANADIANS Applying to the JCP CAGE SAM DOD Training NIST DIBBS User ID
1 Not registered with the CGP- CONTROLLED GOODS PROGRAM X   X    
OR
2 if REGISTERED with the CGP X        
Requirements specific to your JCP certification purpose
A MANUFACTURERS of GOODS without access to export-controlled data X        
B WORKING with U.S. INDUSTRY X X X X  
C SUBCONTRACTING WITHIN U.S. GOV. CONTRACT X X X X If Prime requires it
D PRIME to U.S. GOVERNMENT X X X X If desired
E REQUESTING DLA ENHANCED VALIDATION (DEV) X X X X X

 

Before you log into the portal, make sure you’ve completed the necessary steps to your situation, as relevant to your situation:

  • Ensure you have a NCAGE code
  • If needed, Register in SAM (U.S. System for Award Management)
  • Ensure your SAM registration (expires annually) is active and accurate
  • If completing a NIST SP 800-171 cybersecurity self-assessment, upload results to the SPRS (renewal required every 3-years)
  • Review and complete the Introduction to Proper Handling of DoD Export-Controlled Technical Data
  • Install Google Authenticator for two-factor authentication to access the Portal

Application Process via the JCP Portal

Once you have the necessary requirements ready;

To Access the JCP Portal  the 1st time:

  • Go to the JCP Portal, click on Register
  • You will be required to enter your Username & Password
  • All fields must be filled in to proceed

For Returning Portal Users:

  • Click on Login, If Help is needed – click on the ‘Need Help?’ link

Note: Once logged in you can update your ‘Profile’ information or ‘Reset’ your password anytime

  • Type in your Username and Password
  • Get your Authentication Code from your ‘Google Authenticator’ app
  • Type that code into the Authentication Code box

Reminder the authentication code changes every 30 seconds or sooner

  • Download the JCP External Portal User Guide V1.2
    • The guide will walk you through the application step by step
  • Documents required to be uploaded:
    • Proof of Business - An organization must provide proof of business in legal standing, by providing a clear copy of 1 of the following:  
      • Certificate of Incorporation 
      • Certificate of Amalgamation 
      • Certificate of Amendment 
      • Certificate of Continuance 
      • Certificate of Compliance  
      • Business Name Registration 
      • Registraire des entreprises du Québec 

A partnership must prove they are a business in legal standing by providing a legible copy of 1 of the following:

• Business Name Registration (for partnerships between two or more companies); or

• Letters Patent (for partnerships between two or more individuals)

An individual (the business status for a non-corporate company, including sole proprietorships) may provide an up-to-date and clear copy of 1 of the following:

The Defense Logistics Agency (DLA) has a responsibility to protect the export-controlled data entrusted to its care by the Military Services from unauthorized disclosure and IAW Trade Security Control laws.  To meet this obligation, DLA suppliers requesting access to export-controlled technical data for a DLA solicitation/purchase order/contract must:

  • Have an approved US/Canada Joint Certification Program (JCP) certification (DD Form 2345).
  • Have an approved DLA Internet Bid Board System (DIBBS) account with an enabled DLA technical data distribution system (cFolders) account.
  • Have a business need for the export-controlled data (e.g., to quote on a DLA solicitation, fulfill a DLA purchase order/contract, or conduct a DLA approved research and development project).
  • Have an approved DLA-specific certification for access to export-controlled data.  To request DLA-specific certification, you must:     

After the JCP Office reviews these documents, along with your DD Form 2345, the DLA controlling authority will then complete a Trade Security Control (TSC) assessment to determine the eligibility of the DLA supplier seeking access to the export-controlled technical data.  Approval for access to DLA export-controlled technical data is rendered by the DLA and not the JCP Office.

E-mail us at DLAJ344DataCustodian@dla.mil    for questions or additional interest in DLA Export Control Data Access.

JCP Portal - Troubleshooting “Invalid Credentials” – JCP Two-Factor Authentication

If you receive an “invalid credentials” error message when accessing the JCP Portal using the Two Factor Authentication:

IMPORTANT: When contacting DISA, please reference: J62KAA - DACS-JCP (JCP Portal) 

Make sure to provide:

  • Entity Name & CAGE Code

Clearly indicate the nature of your request:

  • Password Reset
  • Secret key reset
  • Username/Password update

DLA Customer Interaction Center (CIC)

Your 24/7 support hub for Defense Logistics Agency related inquiries

Highlights:

  • One Call Resolution: Most issues handled on the first contact
  • All ways Available: 24/7/365, Including weekends and holidays

Contact:

Callers - Must provide the Entity Name and CAGE/NCAGE code

APEX Accelerators  

A nationwide network of 300+ centers helping businesses enter and grow in government contracting.

Services Include:

  • No-cost entry guidance into government marketplace entry
  • Help with SAM registration
  • Certification support (e.g., Women-Owned, Veteran-Owned, HUBZone)
  • Proposal writing and market research
  • Access to prime and subcontracting opportunities

Specialized Support:

  • Native American APEX Accelerators: Tailored guidance for Tribal government opportunities.
  • Six regional centers support federal, state, local and tribal contracting needs

Joint Certification Program (JCP) Office

Experienced JCP personnel are available to assist with all aspects of the program.

Contact: jcp-admin@dla.mil