Contact Us

U.S./Canada Joint Certification Office
Logistics Information Services Federal Center
74 Washington Ave., North
Battle Creek, Michigan USA 49037-3084

JCP Team:

JCP-ADMIN@DLA.MIL

(877) 352-2255

United States Joint Certification: How to fill out the DD Form 2345 (USA version) (open caption)

View above or on dvidshub.net

United States Joint Certification: How to fill out the DD Form 2345 (Canadian version) (open caption)

View above or on dvidshub.net

Joint Certification Program (JCP)

Access the Joint Certification Program (JCP) Search

The JCP was established in 1985 to allow United States (U.S.)/Canadian contractors to apply for access to Department of Defense/Department of National Defence (DOD/DND) unclassified export controlled technical data/critical technology on an equally favorable basis in accordance with DODD 5230.25, “Withholding of Unclassified Technical Data and Technology from Public Disclosure,” and Canadian Technical Data Control Regulations.

The JCO:

is a jointly staffed office and the only DOD/DND agency that reviews and certifies the DD Form 2345 (PDF).
provides customer support to defense contractors applying for certification.
receives, processes and maintains approximately 9,000 DD Form 2345s (PDF) annually.
establishes JCP policy based on DOD/DND Directives.
consults and cooperates with government stakeholders in the development of common industrial security policies, procedures and technology controls.
partners with DOD legal counsel and federal law enforcement on debarment actions.

You can also visit our Frequently Asked Questions (FAQ) for additional information about JCP.

DD FORM 2345Access to DD Form 2345
General InstructionsDD FORM 2345
Specific InstructionsDD FORM 2345

DD FORM 2345

The DD Form 2345 (PDF) is used for the following purposes:

Bid on a DOD solicitation or execute a DOD contract that involves access to export controlled technical
Conference/meeting attendance that discusses/shares DOD/DND export-controlled material/data
DOD/DND export controlled technical data exchange between vendors
Obtain Request for Proposal (RFP) details involving DOD/DND export controlled data
DOD Research/Development projects involving export controlled data
Participation in a Directly Arranged Visit (DAV) (Canada to U.S. or U.S. to Canada)

Note: Please refer to our general and specific instructions for completing the DD Form 2345 (PDF)

A video is available to assist U.S. suppliers in completing the DD Form 2345.

1. Attention all JCP Customers:
Please email your completed/signed/dated DD Form 2345 (PDF) as a .pdf file attachment with supporting documentation to: JCP-ADMIN@DLA.MIL.

Effective immediately, we are unable to accept or receive mailed JCP applications by postal service or other commercial delivery services.

If mailing becomes an option in the future, we will provide an update with the mailing address here.

Faxes are no longer an acceptable way to submit the DD Form 2345 (PDF).

2. Use JCP Search to verify if your company has been or is already certified. Searches can be done by company name, Commercial and Government Entity (CAGE) Code, or JCP Certification number. This provides you with a first-hand view of your company’s information, which may require an update.

3. An active CAGE Code or a Canadian-issued North Atlantic Treaty Organization (NATO) Commercial and Governmental Entity Code (NCAGE Code) must be obtained and is required for all companies prior to the submission of your completed DD Form 2345.

United States (U.S.) companies should use JCP Search to verify your company’s CAGE Code.

Canadian companies should use NCAGE Search to verify your company’s NCAGE Code. E-mail the Canadian National Codification Bureau (NCB) at ncbcancage@forces.gc.ca to make corrections to your NCAGE data.

The information recorded here must exactly match the information you enter on the DD Form 2345. For companies doing business with the Department of Defense (DOD), you must have a Unique Entity Indicator (UEI) and register in the System for Award Management (SAM) prior to submitting your DD Form 2345.

Note: If any changes must be done in CAGE/NCAGE, UEI or SAM, please allow 24-48 hours for the system to update before submitting your DD Form 2345.

Note: ***JCP now requires all vendors to have their National Institute of Standards and Technology (NIST) Assessment documented in the Supplier Performance Risk System (SPRS) prior to submitting your JCP Application*** Effective 30 November 2020, the Defense Federal Acquisition Regulation Clause 252.204-7012 requires all DOD contractors and subcontractors to implement cybersecurity requirements in the NIST Special Publication (SP) 800-171, Protecting Controlled Unclassified Information in Nonfederal Systems and Organizations. Your NIST assessment results must be documented in the SPRS ***Failure to have a NIST assessment documented in SPRS will result in a denial of your request for an approved DD Form 2345. *** Please go to the SPRS homepage and use the vendor quick reference guides to help you complete the process. There is also an SPRS support number on the bottom of the homepage that you can call for assistance with getting directions on how to complete the process.

Note: Additionally, your company must register in SAM and it must be current and active in order to obtain a JCP Certification.

Specific Instructions for Filling Out Form DD 2345 (PDF)

JCP Certification is required to handle/access Department of Defense/Department of National Defense (DOD/DND) unclassified export controlled technical data for the following purposes:

DOD solicitations that involve access to export controlled data
Conference/meeting attendance that discusses/shares DOD/DND export controlled material/data
DOD/DND export controlled technical data exchange between vendors
Obtain Request for Proposal (RFP) details involving DOD/DND export controlled data
DOD Research/Development projects involving export controlled data
To participate in a Directly Arranged Visit (DAV) (Canada to United States (U.S.) or U.S. to Canada)

Failure to provide accurate and complete information will result in your Application being returned or rejected.

Note: If you are a U.S. Entity, do not submit a DD Form 2345 unless Entity has a Unique Entity Indicator (UEI) number, is currently registered in the System for Award Management System (SAM), and has an Active Commercial and Government Entity/North Atlantic Treaty Organization (CAGE/NCAGE) Code. (Refer to the links in Block 2d for assistance with these agencies).

Additional Links and Resources

JCP FAQs

Do I need a Commercial and Government Entity (CAGE)/North Atlantic Treaty Organization (NATO) Commercial and Government Entity (NCAGE) Code before applying for Joint Certification?

Yes, all defense contractors must have an active CAGE/NCAGE before applying for JCP Certification.

Do I need to register in the System for Award Management (SAM) before applying for Joint Certification Program (JCP) Certification?

All U.S. defense contractors, and any Canadian defense contractors intending to do business with the Department of Defense (DOD), must register in SAM . The SAM expiration date must also be current before applying for JCP Certification.

How can an enterprise determine if it already has a Commercial and Government Entity (CAGE) Code?

By searching for the company name using the CAGE Search and Inquiry (CSI) .

How do I get a certification number?

Contractors must submit, via email, a DD Form 2345 (PDF) to the United States (U.S.)/Canada Joint Certification Program Office (JCPO).

How do I obtain assistance if my question is not addressed above?

You may contact the Joint Certification Office directly at: JCP-ADMIN@DLA.MIL for DD Form 2345 (PDF) new submissions/revisions/renewals.

Phone Number: (877) 352-2255

How do I update or correct the information in my existing certification?

Companies are required to notify our office of any changes during the certification period.

When changes are required, please email your completed/signed/dated DD Form 2345 (PDF) as a .pdf file attachment with supporting documentation to: JCP-ADMIN@DLA.MIL.

Effective immediately, we are unable to accept or receive mailed JCP applications by postal service or other commercial delivery services. If mailing becomes an option in the future, we will provide an update with the mailing address here.

Faxes are no longer an acceptable way to submit the DD Form 2345 (PDF).

How does a Canadian company obtain a North Atlantic Treaty Organization (NATO) Commercial and Government Entity (NCAGE) Code?

The NCAGE Code may be requested through the NATO Support and Procurement Agency and by following the instructions for a Non-United States (U.S.) Business/Organization.

How does a United States (U.S.) company obtain a Commercial and Government Entity (CAGE) Code?

By registering in the System for Award Management (SAM) U.S. companies will automatically be assigned a CAGE Code for the physical address recorded in the SAM.

How long does it take to process my DD Form 2345?

Please send your renewal in at least 60 days prior to expiration. Processing times fluctuate depending on delivery method and the volume of applications received. Service is quicker if the application is emailed to JCP-ADMIN@DLA.MIL. Our objective is to review your application as quickly as possible and return it to you if further information is required.

Is there a fee for certification?

No, at this time, there are no associated fees related to the assignment/maintenance of certification numbers.

What is a Directly Arranged Visit (DAV)?

A Directly Arranged Visit (DAV) is used for purposes of procurement activities, related to pre-solicitation conferences, discussions related to unclassified solicitations, performance of an unclassified contract, research, attendance at restricted meetings, etc. Your registration in the Joint Certification Program (JCP) allows you to make arrangements directly with your point of contact at the industry or military facility you wish to visit. To do so, send an email or letter to your point of contact, and they will forward the request for the visit to the security official at the facility for review and approval.

Your request must include:

The purpose of the visit
Date and time
Location and point of contact at the facility
List of personnel
Citizenship information; and
A copy of the JCP Certificate

What is the Joint Certification Program (JCP)?

The Joint Certification Program (JCP) certifies Canadian and United States (U.S.) contractors for access to unclassified military technical data belonging to Canada's Department of National Defense (DND) and to the U.S. Department of Defense (DOD). This Program helps to protect controlled Unclassified Militarily Critical Technical Data (MCTD) and technology from common adversaries but allows it to flow to certified Canadian and U.S. companies that have a legitimate need-to-know for business purposes. This program is effective in protecting the competitive edge of North American companies by ensuring that only eligible companies are provided with this data.

What is the purpose of this certification?

Joint Certification Program (JCP) certification establishes the eligibility of a United States (U.S.) or Canadian contractor to receive technical data governed, in the U.S., by Department of Defense (DOD) Directive 5230.25 and, in Canada, by the Technical Data Control Regulations (TDCR).

What is Unclassified Military Critical Technical Data (MCTD)?

Unclassified Militarily Critical Technical Data (MCTD) is data that can be used to produce military or space equipment and related technology. It also includes such items as blueprints, drawings, computer software and operating instructions and technical information.

Where do I send my completed DD Form 2345?

Please email your completed/signed/dated DD Form 2345 (PDF) as a .pdf file attachment with supporting documentation to: JCP-ADMIN@DLA.MIL

Effective immediately, we are unable to accept or receive mailed JCP applications by postal service or other commercial delivery services.

If mailing becomes an option in the future, we will provide an update with the mailing address here.

Faxes are no longer an acceptable way to submit the DD Form 2345 (PDF).

Who assigns and maintains certification numbers?

The United States (U.S.)/Canada Joint Certification Program (JCP) located at the Logistics Information Services in Battle Creek; MI is the only authorized source of certification numbers.

Why is this certification required?

Certification is required for United States (U.S.) or Canadian contractors who wish to obtain access to unclassified technical data disclosing militarily critical technology with military or space application that is under the control of, or in the possession of the U.S. Department of Defense (DOD) or the Canadian Department of National Defense (DND).