DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  511M FA201 FC Funding Center Identifier Use to define a responsibility area within an organizational unit to which budget authority is assigned 1. Use to identify or Modify DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3g. 3. Approved for use in X12 version 7020. 1/16
  511M FA201 FT Funding Type Use to flag those expenditures incurred for a designated Treasury Appropriation Fund Symbol (TAFS) account that are considered reimbursable to the account 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Reimbursable Flag”. Refer to ADC 1043. 2. Qualifier FT is an X12 Version Release 004030 Migration Code. 3. Authorized DLMS enhancement; see introductory DLMS note 3g. 1/1
  511M FA201 H1 Cost Code Use to identify the classification of an organization's revenues, expenses or consumable resources 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Cost Element Code”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3g. 1/15
  511M FA201 IA Security Cooperation Implementing Agency Use to identify the military department or defense agency responsible for the execution of military assistance programs. With respect to Foreign Military Sales (FMS), the military department or defense agency assigned responsibility by the Defense Security Cooperation Agency to prepare a Letter of Offer and Acceptance (LOA) and to implement an Foreign Military Sales (FMS) case 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3g. 3. Approved for use in X12 version 7020. 1/1
  511M FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Agency Accounting Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3g. 6/6
  511M FA201 P1 Disbursing Station Number Identification number that indicates authority to receive and disburse public funds and issue checks on the United States Treasury 1. Use to identify the Agency Location Code (ALC) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify, or to modify, “Agency Dispersing Identifier Code”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3g. 1/8
  511M FA201 P5 Security Cooperation Case Line Item Identifier Use to uniquely identify specific defense articles, services, or training lines on a Letter of Offer and Acceptance (LOA) 1. For DoD SLOA/Accounting Classification use to identify “Security Cooperation Case Line Item Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3g. 3/3
  511M FA201 S1 Security Cooperation Customer Code Used to represent the country, international organization, region, or program authority associated with transactions recorded in security cooperation systems and associated programs implemented in the foreign military sales (FMS) 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. DLMS enhancement; see introductory DLMS note 3d. A field size exceeding 2 positions is not supportable under current MILSTRIP and MAPAC processes. Three character codes are not authorized at this time. 3. Approved for use in X12 version 7020. 2/2
  511M FA201 S2 Security Cooperation Case Designator Use with the Security Cooperation customer code to identify a particular foreign military sale 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3g. A field size exceeding 3 positions is not supportable under current MILSTRIP processes. Four character codes are not authorized at this time. 3. Approved for use in X12 version 7020. 3/3
  511M FA201 WO Work Order Number An individual unit of work, batch, or lot of a distinct product or service 1 . For DoD SLOA/Accounting Classification use to identify, or to modify. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3g. 3. Approved for use in X12 version 7020. 1/16
  511M FA201 YB Beginning Period of Availability In annual and multi-year accounts, identifies the first year of availability under law that an account may incur new obligations 1. Use to identify the Requesting Agency Component TAS BPOA in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/A ccounting Classification use to identify, or to modify, “Beginning Period of Availability Fiscal Year Date”. Refer to ADC 1043. 3. Use as appropriate to represent Program Year. Availability Type Code must be “X”. Refer to ADC 1043B. 4. Authorized DLMS enhancement; see introductory DLMS note 3g. 5. Approved for use in X12 version 7020. 4/4
  511M FA201 YE Ending Period of Availability Use to identify the last year of availability under law that an account may incur new obligations 1. Use to identify the Requesting Agency Component TAS EPOA in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify, or to modify, “Ending Period of Availability Fiscal Year Date”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3g. 4. Approved for use in X12 version 7020. 4/4
  511M FA202
  511M SE01
  511M SE02
  511R ST01 511 Requisition Use to order items of supply, to refer transactions to another supply source for processing, and to transmit misrouted transactions between supply sources. Use a single occurrence of this transaction set to transmit single or multiple requisitions to one or more supply sources. Requisitions for materiel to be provided as Government Furnished Materiel (GFM) to commercial contractors, requisitions for excess government owned plant property, and requisitions from foreign governments for materiel to be provided in support of Security Assistance (SA) contain distinguishing requirements which do not apply to non-GFM or non-SA requisitions. A single transaction set may contain a combination of requisitions for standard and nonstandard materiel.
  511R ST02
  511R BR01 00 Original Indicates the initial transaction
  511R BR01 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that individual transactions do not process as action documents which affect accountable records.
  511R BR01 ZZ Mutually Defined 1. Use to identify the Unit of Use Indicator. When included, the quantity and unit of measure values associated with this transaction are applicable to the unit of use. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 3. Authorized DLMS enhancement for DLA Disposition Services. Refer to ADC 457.
  511R BR02 A0 Requisition Use to indicate the transaction set contains one or more requisitions.
  511R BR02 BM Requisition Passing Order Use to indicate the transaction set contains one or more passing orders.
  511R BR02 BN Requisition Referral Order Use to indicate the transaction set contains one or more referral orders.
  511R BR03
  511R BR06 J Record 1. Use with BR02 Code A0 to indicate the transaction set is a Post-Post Directed Materiel Release Order (MRO) (Requisition) (DLA DIC C0A/C01). Use with BR02 Code BN to indicate the transaction set is a Post-Post Directed MRO (Referral) (DLA DIC CQA/CQ1). See introductory DLMS note 3e. 2. Also use on an Intra-Army basis with BR02 transaction code type A0 to indicate the transaction set is a post-post of materiel by an Army Single Stock Fund Activity.
  511R BR06 83 Future Use to identify a Requisition Alert allowing stock positioning or procurement action in response to the forecasted future funded requirement 1. Used by Navy industrial activities (IAs) to identify a Requisition Alert allowing stock positioning or procurement action in response to the forecasted future funded requirement. The requisition alert is an unfunded requirement. Use with BR02 Qualifier A0 or BN only. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  511R BR06 FI File 1. Use with BR02 Code A0 or BN to identify a requisition image transaction. All transaction set recipients must use extreme caution to ensure that individual transactions do not process as action documents which affect accountable records. 2. Used where the original transaction has bypassed the normal DAAS transaction flow (e.g. CHA/CH1 transactions). Refer to ADC 86. 3. Used on image transactions provided to DLA for Navy requisitions submitted directly to other Component SoS, so that DLA will be able to support follow-on actions on behalf of the Navy industrial activity (IA) under a DLA industrial activity support agreement. Refer to ADC 377.
  511R BR06 RI Restricted 1. Use with requisition or referral order to designate for owner-directed disposition of Service-owned stock, centrally-managed/stored by DLA. Restricted use applicable only when a Service has entered into a memorandum of agreement (MOA) with DLA. Use with applicable Advice Code to indicate desired action. Must include distribution depot storing materiel, ownership code, and supply condition code. 2. Use with requisition passing order (BR02 Code BM) to designate non-ICP/IMM directed inter-Service lateral redistribution is requested. Restricted use applicable only when a supporting Service has entered into an agreement with the requiring Service. Requisitioning activities must be preapproved for high priority mission readiness requirements using Advice Code 2C or 2J (fill or kill). Refer to ADC 1062.
  511R BR09
  511R N101 77 Service Location Use to identify the storage location which shipped the requested materiel 1. Use in a post-post requisitions/referral orders (DLA DIC C01/C0A, CQ1/CQA) to identify the storage location which shipped the requested materiel. See introductory DLMS note 3e. 2. Also authorized on an Intra-Army basis with BR02 transaction type code A0 and BR06 action code “J” for identification of the storage site related to the post-post issue of materiel by Army Single Stock Fund activities.
  511R N101 GP Gateway Provider Use to identify the Routing Identifier of the Defense Automatic Addressing System (DAAS) as the intended recipient for distribution or posting to the historical record Use for transition period to support transaction conversion in a mixed legacy MILSTRIP/DLMS environment. Use to identify Transaction Services as originator during conversion when legacy MILSTRIP transaction does not contain a "From" organization. 3/3
  511R N101 OB Ordered By Use to identify the transaction originator Use in requisitions to identify the requisitioner. 1/60
  511R N101 UK System Use to identify the originating system Communication Routing Identifiers (COMMRI) Use to identify the originating system Communications Routing Identifier (COMMRI). 7/7
  511R N101 Z5 Management Control Activity A DoD Component, DoD activity, or non-DoD activity, if participating by separate agreement (e.g., the Coast Guard), designated to receive, screen, and validate Military Service-initiated and contractor- initiated requisitions from the wholesale supply system to support DoD contracts or requirements Use to identify the MCA after validating GFM or CFM transactions. 1/60
  511R N101 ZL Party Passing the Transaction Source of supply forwarding a transaction to another source of supply for processing Use in passing orders and referral orders to identify the organization forwarding the transaction for further processing. 1/60
  511R N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations DLMS enhancement; see introductory DLMS note 3a. 6/6
  511R N103 A2 Military Assistance Program Address Code (MAPAC) Use to identify the consignee in transportation documents and to obtain clear-text address and other shipment information from the military assistance program address directory (MAPAD) Use to indicate the Security Assistance (SA) structured address data. 6/6
  511R N103 C4 Department of Defense Communication Routing Identifier (COMMRI) Use to identify an International Logistics Communication System (ILCS) account to electronically transmit and receive logistics data between the foreign military sales and the US DoD supply systems 1. Use only when N101 is UK. 2. Approved for use in X12 version 8060. 7/7
  511R N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes Use only when N101 is Z5 or ZL. 3/3
  511R N104
  511R N106 FR Message From Use to identify the party originating the transaction set Must use with the appropriate 1/N101/070 code to indicate the organization cited in N104 is originating the transaction set. 1/60
  511R G6101 AA Authorized Representative Use to identify storage location point of contact information 1/60
  511R G6101 IC Information Contact 1. Use to identify the point of contact. Refer to ADC 1321. 2. DLA Disposition Services uses in conjunction with the Ordered By DoDAAC to perpetuate the customer contact name and phone number from the Reutilization/Transfer/Donation (RTD) Web Application to DLA Disposition Services. Refer to ADC 466.
  511R G6102
  511R G6103 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  511R G6103 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  511R G6103 EX Telephone Extension Use to identify a telephone extension 1/60
  511R G6103 FX Facsimile The facsimile (FAX) telephone number 10/10
  511R G6103 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code. 1/60
  511R G6103 TE Telephone The commercial telephone number Include the area code and number 10/10
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