DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  511R N901 SE Serial Number A value assigned for identification of an item Use when UI is entered in REF01 and serial number is also used.
  511R N101 MF Manufacturer of Goods Use to identify the manufacturer of the identified item
  511R N103 33 Commercial and Government Entity (CAGE)
  511R FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  511R FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps.
  511R FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
  511R FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense
  511R FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution
  511R FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code.
  511R FA102 A520 Base Charge Use for materiel charges only Use for materiel charges only.
  511R FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders
  511R FA102 D340 Goods and Services Charge Use for both materiels and related services Use for both materiel and related services.
  511R FA102 F060 Other Accessorial Service Charge Use for accessorial costs
  511R FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport
  511R FA102 I260 Transportation Direct Billing, Use for non-premium or credit for transportation Use for non-premium transportation.
  511R FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment
  511R FA201 18 Funds Appropriation Use to indicate the basic appropriation number.
  511R FA201 89 Budget Line Item Identification Identifies further sub-divisions of the Treasury account fund symbol appropriation, below the budget sub activity level 1. For DoD SLOA/Accounting Classification. 2. Approved for use in X12 version 4020. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3f.
  511R FA201 90 Project/Task A planned undertaking of work to be performed or product to be produced having a finite beginning and end 1. For DoD SLOA/Accounting Classification use to identify “Project Identifier”. Refer to ADC 1043. 2. Qualifier 90 is a migration code approved for use in X12 version 4020. 3. Authorized DLMS enhancement; see introductory DLMS note 3f.
  511R FA201 A1 Department Indicator Use to identify the Requesting Agency Component TAS AID (Agency Identifier) in G-Invoicing related transactions. Use to identify, or to modify, “Department Regular” in DoD SLOA/Accounting Classification 1. Use to identify the Requesting Agency Component TAS AID (Agency Identifier) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify, or to modify, “Department Regular”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3f.
  511R FA201 A2 Transfer from Department This identifies the federal agency of obligation authority to the DoD or one of its components . For the transfer of obligation authority, the transfer agency retains responsibility for the fund account and the recipient agency charges against the fund account of the transfer agency 1. Use to identify the Requesting Agency Component TAS ATA (Allocation Transfer Agency Identifier) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify, or to modify, “Department Transfer”. Refer to ADC 1043. , 3. Authorized DLMS enhancement; see introductory DLMS note 3f.
  511R FA201 A4 Basic Symbol Number Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) Main (Main Account Code) 1. Use to identify the Requesting Agency Component TAS Main (Main Account Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify, or to modify, “Main Account”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3f.
  511R FA201 A5 Sub-class Use to identify the Requesting Agency Component TAS SP (Sub- Level Prefix Code) in G-Invoicing. Use to identify, or to modify “Sub Class” in SLOA 1. Use to identify the Requesting Agency Component TAS SP (Sub- Level Prefix Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. Reserved for DoD SLOA/Accounting Classification use to identify, or to modify, “Sub Class”. Refer to ADC 1043. 3. Sub Class is a potential future DLMS enhancement; see introductory DLMS note 3a.
  511R FA201 A6 Sub-Account Symbol Use to specify subsidiary level accounts associated to the main account of the Treasury Appropriation Fund Symbol (TAFS) 1. Use to identify the Requesting Agency Component TAS SUB (Sub- Account Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify, or to modify, “Sub Account”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3f.
  511R FA201 AI Activity Indicator Use to Identify the area that performed a specific objective, for DoD SLOA/Accounting Classification use 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020.
  511R FA201 B2 Budget Sub-activity Number Identifies an organization to which funds have been Sub-Allocated 1. For DoD SLOA/Accounting Classification use to identify “Sub-Allocation (formerly known as Limit/Subhead)'. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f.
  511R FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded)
  511R FA201 BE Business Event Type Code Indicates the type of financial activity, such as payments, collections, borrowings, etc., being reported in the Government-wide Accounting and Reporting (GWA) system 1. Use in G- Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify, or to modify, “Business Event Type Code”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3f. 4. Approved for use in X12 version 7020.
  511R FA201 C3 Budget Restriction Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) A (Availability Type Code) 1. Use to identify the Requesting Agency Component TAS A (Availability Type Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify, or to modify, “Availability Type”. Refer to ADC 1043. , 3. Authorized DLMS enhancement; see introductory DLMS note 3f.
  511R FA201 CC Cost Center Identifier Used to track and accumulate costs associated with a specific organizational unit or project, and is typically included on documents like contracts, inventory requisitions, and labor distribution forms 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020.
  511R FA201 F1 Object Class Categories in a classification system that present obligations by the items or services purchased by the Federal Government 1. For DoD SLOA/Accounting Classification use to identify “Object Class”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f.
  511R FA201 FA Functional Area Use to identify a logical division of a Component's business operations It represents the Functions the Component performs 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020.
  511R FA201 FC Funding Center Identifier Use to define a responsibility area within an organizational unit to which budget authority is assigned 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020.
  511R FA201 FT Funding Type Use to flag those expenditures incurred for a designated Treasury Appropriation Fund Symbol (TAFS) account that are considered reimbursable to the account 1. For DoD SLOA/Accounting Classification use to identify “Reimbursable Flag”. Refer to ADC 1043. 2. Qualifier FT is an X12 Version Release 04030 Migration Code. 3. Authorized DLMS enhancement; see introductory DLMS note 3f.
  511R FA201 H1 Cost Code Use to identify the classification of an organization's revenues, expenses or consumable resources 1. For DoD SLOA/Accounting Classification use to identify “Cost Element Code”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f.
  511R FA201 IA Security Cooperation Implementing Agency Use to identify the military department or defense agency responsible for the execution of military assistance programs. With respect to Foreign Military Sales (FMS), the military department or defense agency assigned responsibility by the Defense Security Cooperation Agency to prepare a Letter of Offer and Acceptance (LOA) and to implement an Foreign Military Sales (FMS) case 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020.
  511R FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) 1. For DoD SLOA/Accounting Classification use to identify “Agency Accounting Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f.
  511R FA201 P1 Disbursing Station Number Identification number that indicates authority to receive and disburse public funds and issue checks on the United States Treasury 1. Use to identify the Agency Location Code (ALC) in G- Invoicing related transactions. Refer to ADC 1465. , 2. For DoD SLOA/Accounting Classification use to identify, or to modify, “Agency Dispersing Identifier Code”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3f.
  511R FA201 P5 Security Cooperation Case Line Item Identifier Use to identify a specific line item within a Foreign Military Sales (FMS) case 1. For DoD SLOA/Accounting Classification use to identify “Security Cooperation Case Line Item Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f.
  511R FA201 S1 Security Cooperation Customer Code Used to represent the country, international organization, region, or program authority associated with transactions recorded in security cooperation systems and associated programs implemented in the foreign military sales (FMS) 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. DLMS enhancement; see introductory DLMS note 3d. A field size exceeding 2 positions is not supportable under current MILSTRIP and MAPAC processes. Three character codes are not authorized at this time. 3. Approved for use in X12 version 7020.
  511R FA201 S2 Security Cooperation Case Designator Use with the Security Cooperation customer code to identify a particular foreign military sale 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. A field size exceeding 3 positions is not supportable under current MILSTRIP processes. Four character codes are not authorized at this time. 3. Approved for use in X12 version 7020.
  511R FA201 WO Work Order Number An individual unit of work, batch, or lot of a distinct product or service 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020.
  511R FA201 YB Beginning Period of Availability In annual and multi-year accounts, identifies the first year of availability under law that an account may incur new obligations 1. Use to identify the Requesting Agency Component TAS BPOA in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify, or to modify, “Beginning Period of Availability Fiscal Year Date”. Refer to ADC 1043. 3. Use as appropriate to represent Program Year. Availability Type Code must be “X”. Refer to ADC 1043B. 4. Authorized DLMS enhancement; see introductory DLMS note 3f. 5. Approved for use in X12 version 7020.
  511R FA201 YE Ending Period of Availability Use to identify the last year of availability under law that an account may incur new obligations 1. Use to identify the Requesting Agency Component TAS EPOA in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify, or to modify, “Ending Period of Availability Fiscal Year Date”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3f. 4. Approved for use in X12 version 7020. , .
  517G ST01 517 Material Obligation Validation
  517G BR01 0 Original Indicates the initial transaction
  517G BR01 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  517G BR02 GA Government Furnished Material Inquiry Advice Use to respond to an MCA validation inquiry.
  517G BR02 GI Government Furnished Material Inquiry Use to request the validation of GFM and CFM requisitions.
  517G N101 Z4 Owning Inventory Control Point Use to indicate the source of supply
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