DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  511M N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  511M N104
  511M N106 TO Message To Use to identify the party to receive the transaction set Must use with the appropriate 2/N101/180 code to indicate the organization cited in N104 is receiving the transaction. 1/60
  511M N201
  511M N202
  511M N301
  511M N401
  511M N402
  511M N403
  511M N404
  511M REF01 BT Batch Number A quantity of material all of which was manufactured under identical conditions and assigned an identifying batch number Use to identify the manufacturer's batch/lot number or other number identifying the production run when UII and/or serial number are not required. If UII and/or serial number are required in addition to the batch/lot number, enter the batch/lot number in N901. 1/30
  511M REF01 SE Serial Number A value assigned for identification of an item Use when UII is not required. If UII is required in addition to the serial number, enter serial number in N901. 1/50
  511M REF01 U3 Unique Supplier Identification Number (USIN) A globally unique and unambiguous identifier that distinguishes an item from all other like and unlike items. The UII is derived from a UII data set of one or more data elements Use to identify the UII. Place UII value in REF03. A data maintenance action was approved in version 5020. The approved code/name is "UII - Department of Defense Unique Item Identifier". 1/50
  511M REF02
  511M REF03
  511M N901 BT Batch Number A quantity of material all of which was manufactured under identical conditions and assigned an identifying batch number Use to identify the manufacturer's batch/lot number or other number identifying the production run, when UII or serial number is entered in REF01, and batch/lot is also used. 1/30
  511M N901 SE Serial Number A value assigned for identification of an item Use when UII is entered in REF01 and serial number is also used. 1/50
  511M N902
  511M N101 MF Manufacturer of Goods Use to identify the manufacturer of the identified item 1/60
  511M N103 33 Commercial and Government Entity (CAGE) Use to identify establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees 5/5
  511M N104
  511M FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  511M FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps.
  511M FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
  511M FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense
  511M FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution
  511M FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  511M FA102 A520 Base Charge Use for materiel charges only Use for materiel charges only.
  511M FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders
  511M FA102 D340 Goods and Services Charge Use for both materiels and related services
  511M FA102 F060 Other Accessorial Service Charge Use for accessorial costs
  511M FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport
  511M FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation. 1/15
  511M FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment
  511M FA201 18 Funds Appropriation A combination of numbers established by the Treasury Department to account for funds made available for obligation and disbursement from the Treasury Use to indicate the basic appropriation number. 4/4
  511M FA201 89 Budget Line Item Identification Identifies further sub-divisions of the Treasury account fund symbol appropriation, below the budget sub activity level 1. For DoD SLOA/Accounting Classification. 2. Approved for use in X12 version 4020. Refer to ADC 1043. <0xB>3. Authorized DLMS enhancement; see introductory DLMS note 3g. 1/16
  511M FA201 90 Project/Task A planned undertaking of work to be performed or product to be produced having a finite beginning and end 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Project Identifier”. Refer to ADC 1043. 2. Qualifier 90 is a migration code approved for use in X12 version 4020. 3. Authorized DLMS enhancement; see introductory DLMS note 3g. 1/25
  511M FA201 A1 Department Indicator Use to identify the Requesting Agency Component TAS AID (Agency Identifier) in G-Invoicing related transactions. Use to identify, or to modify, “Department Regular” in DoD SLOA/Accounting Classification 1. Use to identify the Requesting Agency Component TAS AID (Agency Identifier) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify, or to modify, “Department Regular”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3g. 3/3
  511M FA201 A2 Transfer from Department This identifies the federal agency of obligation authority to the DoD or one of its components . For the transfer of obligation authority, the transfer agency retains responsibility for the fund account and the recipient agency charges against the fund account of the transfer agency 1. Use to identify the Requesting Agency Component TAS ATA (Allocation Transfer Agency Identifier) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify, or to modify, “Department Transfer”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3g. 3/3
  511M FA201 A4 Basic Symbol Number Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) Main (Main Account Code) 1. Use to identify the Requesting Agency Component TAS Main (Main Account Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify, or to modify, “Main Account”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3g. 1/80
  511M FA201 A5 Sub-class Use to identify the Requesting Agency Component TAS SP (Sub- Level Prefix Code) in G-Invoicing. Use to identify, or to modify “Sub Class” in SLOA 1. Use to identify the Requesting Agency Component TAS SP (Sub- Level Prefix Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. Reserved for DoD SLOA/Accounting Classification use to identify, or to modify, “Sub Class”. Refer to ADC 1043. 3. Sub Class is a potential future DLMS enhancement; see introductory DLMS note 3a. 1/80
  511M FA201 A6 Sub-Account Symbol Use to specify subsidiary level accounts associated to the main account of the Treasury Appropriation Fund Symbol (TAFS) 1. Use to identify the Requesting Agency Component TAS SUB (Sub- Account Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify, or to modify, “Sub Account”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3g. 3/3
  511M FA201 AI Activity Indicator Use to Identify the area that performed a specific objective, for DoD SLOA/Accounting Classification use 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3g. 3. Approved for use in X12 version 7020. 1/16
  511M FA201 B2 Budget Sub-activity Number Identifies an organization to which funds have been Sub-Allocated 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Sub-Allocation (formerly known as Limit/Subhead)”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3g. 1/4
  511M FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) Use to modify, or in the case of an unmatched modification, to identify the fund code. Modifier transactions may not be used to change this field for GFM requisitions. 2/2
  511M FA201 BE Business Event Type Code Indicates the type of financial activity, such as payments, collections, borrowings, etc., being reported in the Government-wide Accounting and Reporting (GWA) system 1. Use in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify, or to modify, “Business Event Type Code”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3g. 4. Approved for use in X12 version 7020. 1/8
  511M FA201 C3 Budget Restriction Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) A (Availability Type Code) 1. Use to identify the Requesting Agency Component TAS A (Availability Type Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify, or to modify, “Availability Type”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3g. 1/1
  511M FA201 CC Cost Center Identifier Used to track and accumulate costs associated with a specific organizational unit or project, and is typically included on documents like contracts, inventory requisitions, and labor distribution forms 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Cost Center Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3g. 3. Approved for use in X12 version 7020. 1/16
  511M FA201 F1 Object Class Categories in a classification system that present obligations by the items or services purchased by the Federal Government 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Object Class”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3g. 1/6
  511M FA201 FA Functional Area Use to identify a logical division of a Component's business operations It represents the Functions the Component performs 1. Use to identify or Modify DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3g. 3. Approved for use in X12 version 7020. 1/16
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