DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  869F PER07 FX Facsimile The facsimile (FAX) telephone number 10/10
  869F PER07 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code. 1/60
  869F PER07 TE Telephone The commercial telephone number Include the area code and number Use to identify the commercial telephone number. Include the area code and number. 10/10
  869F PER07 TL Telex An number to a particular telegraphy machine for routing printed messages 1/60
  869F PER07 TX TWX A number to a particular teletypewriter for routing message signals 1/60
  869F PER08
  869F PER09
  869F LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  869F LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 1. The legacy MILSTRIP DIC is retained in the DLMS to facilitate transaction conversion in a mixed legacy MILSTRIP/DLMS environment. Continued support of the DIC in a full DLMS environment will be assessed at a future date. 2. Use two iterations to identify requisition DIC and Requisition Exception Data Transaction (DLA DIC YRZ), when applicable. 3. Future streamlined data; see introductory DLMS note 4c. 3/3
  869F LQ01 67 Type of Assistance Code Use when the coded address in the transaction number does not identify the type of assistance and financing 1. For Security Assistance (SA) transactions, use when the coded address in the transaction number does not identify the type of assistance and financing. 2. DLMS enhancement; see introductory DLMS note 4a. 1/30
  869F LQ01 74 Demand Code Indicates to the management element of a distribution system whether the demand is recurring or non-recurring 1/1
  869F LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes 1. Use to identify special programs, exercises, projects, operations, and other purposes. 2. For DoD SLOA/Accounting Classification compliance the Project Code may be repeated as a Project Identifier (FA201 Qualifier 90). Refer to ADC 1043. 3/3
  869F LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND) 2/2
  869F LQ01 80 Advice Code Use to transmit instructions considered by the creators of requisitions to be essential to the desired supply action Use to convey information to the supply source which is considered essential to the supply system. 2/2
  869F LQ01 81 Status Code Use to inform activities of action taken or being taken on materiel requisitioned but not shipped, shipment consignments instructions, or disposition instructions for materiel offered under the materiel returns program (MRP) Used by internet ordering applications to notify DAAS that the requisition follow-up failed to receive authorization for continued processing under funds verification procedures. Only Supply Status CX is applicable. This is an authorized DLMS enhancement. Refer to ADC 328. 2/2
  869F LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel 1. Use to indicate the lowest acceptable condition of materiel when requisitioning from DLA Disposition Services. 2. When requisitioning specific reparables for induction under Depot Maintenance Inter-Service Agreement (DMISA) or comparable inter-Service agreement, cite the supply condition code (SCC) applicable to the reparable item requested. Authorized SCCs include D, F, G, and Q. Requisitions for induction of a Product Quality Deficiency Report (PQDR) exhibit for warrantied maintenance will cite SCC Q. Refer to ADC 1176. 1/1
  869F LQ01 84 Management Code Provides supplemental data not indicated through the transaction coding structure 1. Authorized on an Intra-Army basis to provide required management code information in order to accurately process transactions relative to image and post-post requisitions submitted by Army Single Stock Fund activities. (Refer to ADC 243) 2. Authorized DLMS enhancement under DLA industrial activity support agreement. (Refer to ADC 352, ADC 359 and ADC 375). 3. Authorized on an Intra-Air Force basis to provided required management code information on the reason for the requisition. (Refer to ADC 1390) 1/1
  869F LQ01 87 Subsistence Type of Pack Code Use to indicate the degree of protection to be provided subsistence items Use with subsistence items. 1/1
  869F LQ01 89 Cooperative Logistics Program Support Code Provides information as to whether or not supply support on a Cooperative Logistics Supply Support Arrangement (CLSSA) requisition or passing order should be made on a programmed or un-programmed basis For FMS transactions, must use to identify programmed, nonprogrammed, and termination/drawdown requirements. 1/1
  869F LQ01 94 Identification Code Use in FMS transactions to identify the customer country's requisitioning Service Code Must use in FMS transactions to identify the customer country's requisitioning Service Code: B, D, K, P, or T. This is the SA program Customer Service Designator (codes derived from Qualifier 71, Service and Agency Code). 1/2
  869F LQ01 95 Offer and Release Option Code Use to advise the supply source of the type of notice required prior to shipping the materiel For FMS transactions, must use to advise the supply source of the type of notice required prior to shipping the materiel. 1/30
  869F LQ01 97 Ultimate Recipient Code Use to identify the buyer of materiel so that Department of War (DoW) can be fully reimbursed for materiel supplied to a non-DoW customer 1. Use to identify the buyer of DoD materiel to allow full payment for materiel supplied to a non-DoD customer. 2. DLMS enhancement; see introductory DLMS note 4a. 1/1
  869F LQ01 98 Reason for Requisitioning Code Use to identify the reason for submission of the requisition or the type of materiel requirement applicable to a requisition, requisition alert, or materiel release order 1. Use to identify Reason for Requisitioning Code identifying the use of the materiel. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 1/2
  869F LQ01 99 Purpose Code Provides the owner of materiel with a means of identifying the purpose or reason for which an inventory balance is reserved 1. Use in CAV transactions. 2. DLMS enhancement; see introductory DLMS note 4a. 1/1
  869F LQ01 A1 Ownership Code Provides a means of segmenting inventory balances, accounted for in inventory control records of a Military Service/DLA, but which are owned by others 1. Use in requisition or referral order to identify the ownership of previously purchased materiel. This is a restricted use applicable when a Service has entered into an MOA with DLA relative to Service-owned stocks, centrally-managed/stored by DLA (1BR06/020, Code RI). 2. Use on a referral order to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel. Use to identify the new/gaining (to) ownership code. DLMS enhancement. Refer to ADC 1020 . 3. Also authorized on an intra-Army basis with BR02 Transaction Type Code A0 and BR06 Action Code J for identification of the ownership of materiel post-post issued by Army Single Stock Fund activities. 1/1
  869F LQ01 A2 Customer Within Country Code Use to identify the coded address in the transaction number does not identify the customer-within-country 1. For SA customers, use when the coded address in the transaction number does not identify the customer-within-country. 2. DLMS enhancement; see introductory DLMS note 4a. 1/1
  869F LQ01 A3 Delivery Term Code A code (prescribed in FMS cases) identifying the point at which the responsibility for moving an item as an FMS shipment passes from the United States DoD to the purchasing nation or international organization 1. For FMS, transactions, use when the coded address in the transaction number does not identify the delivery term. 2. DLMS enhancement; see introductory DLMS note 4a. 1/1
  869F LQ01 A5 Subcase Number Use in Foreign Military Sales (FMS) transactions based on Service requirements 1. Use in FMS transactions based on Service requirements. 2. DLMS enhancement; see introductory DLMS note 4a. 3/3
  869F LQ01 A6 Freight Forwarder Number Use in Foreign Military Sales (FMS) transactions to identify the country representative or freight forwarder to receive shipments and documentation Must use in FMS transactions to identify the country representative or freight forwarder to receive shipments and documentation. 1/30
  869F LQ01 A7 Record Control Number Use to identify a specific item or service within a government contract Military Assistance Program (MAP) Grant Aid (GA) case Must use in MAP/GA transactions to identify the program line item number. 4/4
  869F LQ01 A8 Program Year Code Use in Military Assistance Program (MAP)/grant aid (GA) transactions to indicate the program year in which the requisitioned item was Approved Code and funded Must use in MAP/GA transactions to indicate the program year in which the requisitioned item was approved and funded. 1/80
  869F LQ01 A9 Supplemental Data A distinctive identification of specific units, activities and organizations within the Department of Defense (DoD), commercial activities which enter into materiel and service contracts with the DoD and activities of other Federal agencies which maintain logistics support arrangements with the DoD 1. Use to identify supplementary address/supplemental data. 2. During the legacy MILSTRIP/DLMS transition, this field will be used to perpetuate/populate the MILSTRIP Supplementary Address (SUPADD) field. During this time, field size is restricted to 6 positions; see introductory DLMS note 4d. 3. Expanded use of this field for supplemental data without size restriction is a DLMS enhancement; see introductory DLMS note 4a. 4. Under full DLMS, the requirement to pass activity address information within th e supplemental data field will be streamlined. Activity address data previously contained in the SUPADD will be reflected exclusively in the N1 segment. Future streamlined data; see introductory DLMS note 4c. 5. During legacy MILSTRIP/DLMS transition, use on a referral order follow-up to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel and no billing. Cite Signal Code M and Project Code CYK in conjunction with the supplemental data field constructed as follows: Service/Agency Code Y followed by the old (from) ownership code, the RIC to which ownership is transferred, and the new/gaining (to) ownership code. Refer to ADC 1020. 6/6
  869F LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Use to identify a specialized purpose for which the requisition is submitted. 2. Under legacy MILSTRIP, this is the first position of the document serial number within the document number. 3. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 4. DLMS enhancement; see introductory DLMS note 4a. 1/1
  869F LQ01 AK Distribution Code Use to identify the activity that will receive a supply status and other management data Future streamlined data; see introductory DLMS note 4c. 1/3
  869F LQ01 AL Special Requirements Code Use to identify precedence, special handling, and processing requirements 1. Under legacy MILSTRIP, this is carried in the required delivery date field. 2. DLMS enhancement; see introductory DLMS note 4a. 3. Use in conjunction with 2/LQ01/Code RC, Requirement Code, to complete the Air Force unique NMCS/MICAP data requirement. 1/3
  869F LQ01 BD Transportation Priority Code A relative precedence of movement that indicates the priority of a space available passenger or the recommended shipment mode for a requisition 1. Use to identify a transportation priority which is different than that associated with the requisition priority. 2. DLMS enhancement; see introductory DLMS note 4a. 1/1
  869F LQ01 DE Signal Code In requisition related documents, it designates the fields containing the intended consignee (ship-to), and the activity to receive and effect payment of bills, when applicable. In the case of the Material Returns Program (MRP), it designates the fields containing the intended consignor (ship-from) and the activity to receive and process credits, when applicable Future streamlined data; see introductory DLMS note 4c. 1/1
  869F LQ01 DF Media and Status Code Identifies the desired status recipient(s) and the type of status to be provided Future streamlined data; see introductory DLMS note 4c. 1/1
  869F LQ01 DJ Remedial Action Code Use to indicate the actions required by the receiving system in order to accurately process transactions and direct the types of follow-on actions authorized to occur Use to identify Army Edit Action Code indicating the actions required by the receiving system in order to accurately process transactions and direct the types of follow-on actions authorized to occur. This is an Army unique data element, and is meaningful to the Army only. The code source is identified as the U.S. Army Materiel Command Single Stock Fund Functional User Manual, 3rd Edition. 1/1
  869F LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) 1. Use to identify the Materiel Management Aggregation Code (MMAC) for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). 2. This is an AirForce-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. 3. The code source is identified as the Air Force Manual (AFMAN) 23-110, Volumes 1 and 2. 2/2
  869F LQ01 KJ Assured Delivery Indicator Use to communicate special processing and/or priority requirements 1. Use to identify, or modify, the Delivery Priority/Special Processing Code for materiel that has an urgency of need within the maintenance shop and must be delivered within one hour of receipt of the issue request. Value will be X (1 hour issue) when applicable. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 1/1
  869F LQ01 RC Requirement Code Use to identify the urgency of need and type of requirement (justification) related to a not mission capable supply/mission impaired capability awaiting parts condition 1. Use to identify the Air Force Urgency Justification Code indicating the urgency of need and type of requirement (justification) related to a Not Mission Capable Supply/Mission Impaired Capability Awaiting Parts (NMCS/MICAP) condition. 2. Use in conjunction with Special Requirements Code N (2/LQ01/Code AL or perpetuated from legacy MILSTRIP Required Delivery Date field). This is an Air Force unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. The code source is identified as the Air Force Manual (AFMAN) 23-110, Volume 1 and 2. 1/1
  869F LQ01 RD Property Ownership Type Code Use only on a referral order modification to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel Use only on a referral order follow-up to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel. Use to identify, or to modify, the old (from) ownership code. DLMS enhancement. Refer to ADC 1020. 1/30
  869F LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command 1. Use to identify the material cognizance symbol (COG) of the end item. Indicate NSL for nonstock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS enhancement. 2/2
  869F LQ01 DSI Disposition Services Indicator Code Addresses the DLA Disposition Services’ requirement to communicate unique property and/or materiel location information supporting their business processes 1. DLA Disposition Services uses to provide relevant information applicable to the DLA Disposition Services business process supported by this transaction on an intra-DLA basis. Use multiple repetitions of the LQ Segment to include all applicable codes. Authorized DLMS enhancement for use by DLA Disposition Services. Refer to ADC 466. 2. The following Disposition Services Indicator values are available for use in the requisition transaction: MRA – Materiel Receipt Acknowledgment Required. DMIL – DEMIL Certification Required. MUTL – Mutilation Certification Required. RCYL– Certificate of Recycling Required. CIF – Container Issued in Full. WALK–Walk-in Customer. PICK- Customer Pick-up Required. 3. Approved for use in X12 version 6050. 2/4
  869F LQ01 EWR Evaluate Work Candidate Reason Lookup Use to identify material orders required by the industrial site to complete planned work above what was originally identified during the pre-planned process that was ordered and delivered after the start of the availability 1. Use to identify Requirement Churn Reason Code to identify materiel orders required by the industrial site to complete planned work above what was originally identified during the pre-planned process ordered and delivered after the start of the availability. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 1/1
  869F LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management 1. Use for integrated material management. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS enhancement. 1/1
  869F LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy 1. Use for special inventory reporting. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS enhancement. 1/1
  869F LQ01 SEC Stock Exchange Code Use to identify the Exchange Pricing Indicator for intra-Army transactions to identify that the Customer and National Item Identification Number (NIIN) on the transaction are Exchange Pricing relevant Use to identify the Exchange Pricing Indicator for intra-Army transactions to identify that the Customer and NIIN on the transaction are Exchange Pricing relevant. When applicable, cite code value EP (Exchange Pricing). Refer to ADC 274. 2/2
  869F LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling 1. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS enhancement. 2/2
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