DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View ICSorted by ascending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  869F LQ01 DJ Remedial Action Code Use to indicate the actions required by the receiving system in order to accurately process transactions and direct the types of follow-on actions authorized to occur Use to identify Army Edit Action Code indicating the actions required by the receiving system in order to accurately process transactions and direct the types of follow-on actions authorized to occur. This is an Army unique data element, and is meaningful to the Army only. The code source is identified as the U.S. Army Materiel Command Single Stock Fund Functional User Manual, 3rd Edition. 1/1
  869F LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) 1. Use to identify the Materiel Management Aggregation Code (MMAC) for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). 2. This is an AirForce-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. 3. The code source is identified as the Air Force Manual (AFMAN) 23-110, Volumes 1 and 2. 2/2
  869F LQ01 KJ Assured Delivery Indicator Use to communicate special processing and/or priority requirements 1. Use to identify, or modify, the Delivery Priority/Special Processing Code for materiel that has an urgency of need within the maintenance shop and must be delivered within one hour of receipt of the issue request. Value will be X (1 hour issue) when applicable. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 1/1
  869F LQ01 RC Requirement Code Use to identify the urgency of need and type of requirement (justification) related to a not mission capable supply/mission impaired capability awaiting parts condition 1. Use to identify the Air Force Urgency Justification Code indicating the urgency of need and type of requirement (justification) related to a Not Mission Capable Supply/Mission Impaired Capability Awaiting Parts (NMCS/MICAP) condition. 2. Use in conjunction with Special Requirements Code N (2/LQ01/Code AL or perpetuated from legacy MILSTRIP Required Delivery Date field). This is an Air Force unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. The code source is identified as the Air Force Manual (AFMAN) 23-110, Volume 1 and 2. 1/1
  869F LQ01 RD Property Ownership Type Code Use only on a referral order modification to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel Use only on a referral order follow-up to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel. Use to identify, or to modify, the old (from) ownership code. DLMS enhancement. Refer to ADC 1020. 1/30
  869F LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command 1. Use to identify the material cognizance symbol (COG) of the end item. Indicate NSL for nonstock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS enhancement. 2/2
  869F LQ01 DSI Disposition Services Indicator Code Addresses the DLA Disposition Services� requirement to communicate unique property and/or materiel location information supporting their business processes 1. DLA Disposition Services uses to provide relevant information applicable to the DLA Disposition Services business process supported by this transaction on an intra-DLA basis. Use multiple repetitions of the LQ Segment to include all applicable codes. Authorized DLMS enhancement for use by DLA Disposition Services. Refer to ADC 466. 2. The following Disposition Services Indicator values are available for use in the requisition transaction: MRA � Materiel Receipt Acknowledgment Required. DMIL � DEMIL Certification Required. MUTL � Mutilation Certification Required. RCYL� Certificate of Recycling Required. CIF � Container Issued in Full. WALK�Walk-in Customer. PICK- Customer Pick-up Required. 3. Approved for use in X12 version 6050. 2/4
  869F LQ01 EWR Evaluate Work Candidate Reason Lookup Use to identify material orders required by the industrial site to complete planned work above what was originally identified during the pre-planned process that was ordered and delivered after the start of the availability 1. Use to identify Requirement Churn Reason Code to identify materiel orders required by the industrial site to complete planned work above what was originally identified during the pre-planned process ordered and delivered after the start of the availability. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 1/1
  869F LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management 1. Use for integrated material management. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS enhancement. 1/1
  869F LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy 1. Use for special inventory reporting. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS enhancement. 1/1
  869F LQ01 SEC Stock Exchange Code Use to identify the Exchange Pricing Indicator for intra-Army transactions to identify that the Customer and National Item Identification Number (NIIN) on the transaction are Exchange Pricing relevant Use to identify the Exchange Pricing Indicator for intra-Army transactions to identify that the Customer and NIIN on the transaction are Exchange Pricing relevant. When applicable, cite code value EP (Exchange Pricing). Refer to ADC 274. 2/2
  869F LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling 1. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS enhancement. 2/2
  869F LQ01 T05 Inspection Parameters The quality level of inspection to which the item must be procured and inspected 1. Use to identify the Quality Inspection Code indicating the level of quality inspection to which the item must be procured and inspected. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 1/1
  869F LQ02 N/A
  869F FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043. N/A
  869F FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps. N/A
  869F FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force N/A
  869F FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense N/A
  869F FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution N/A
  869F FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  869F FA102 A520 Base Charge Use for materiel charges only Use for materiel charges only. N/A
  869F FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders N/A
  869F FA102 D340 Goods and Services Charge Use to identify the charges or credits for materiels and related services Use for both materiel and related services. N/A
  869F FA102 F060 Other Accessorial Service Charge Use for accessorial costs N/A
  869F FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport N/A
  869F FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation. 1/15
  869F FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment N/A
  869F FA201 18 Funds Appropriation A combination of numbers established by the Treasury Department to account for funds made available for obligation and disbursement from the Treasury 1. Use to indicate the basic appropriation number. 2. Authorized DLMS enhancement for DLA Disposition Services to provide fund cite for FMS transportation billing. Refer to ADC 466. 3. Components are advised that the DoD is in the process of implementing Standard Financial Information Structure (SFIS) for all systems carrying/processing financial information (e.g., lines of accounting, fund codes). DLMS Qualifier 18 will be authorized at this time to support RBI legacy processes during transition to SFIS. 4/4
  869F FA201 89 Budget Line Item Identification Identifies further sub-divisions of the Treasury account fund symbol appropriation, below the budget sub activity level 1. For DoD SLOA/Accounting Classification use to identify �Budget Line Item�. 2. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 4g. 1/16
  869F FA201 90 Project/Task A planned undertaking of work to be performed or product to be produced having a finite beginning and end 1. For DoD SLOA/Accounting Classification use to identify �Project Identifier�. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g. 1/25
  869F FA201 A1 Department Indicator Use to identify the Requesting Agency Component TAS AID (Agency Identifier) in G-Invoicing related transactions. Use to identify, or to modify, �Department Regular� in DoD SLOA/Accounting Classification 1. Use to identify the Requesting Agency Component TAS AID (Agency Identifier) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify �Department Regular�. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 4g. 3/3
  869F FA201 A2 Transfer from Department This identifies the federal agency of obligation authority to the DoD or one of its components . For the transfer of obligation authority, the transfer agency retains responsibility for the fund account and the recipient agency charges against the fund account of the transfer agency 1. Use to identify the Requesting Agency Component TAS ATA (Agency Allocation Transfer Agency Identifier) in G- Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify �Department Transfer�. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 4g. 3/3
  869F FA201 A4 Basic Symbol Number Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) Main (Main Account Code) 1. Use to identify the Requesting Agency Component TAS Main (Main Account Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify �Main Account�. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 4g. 1/80
  869F FA201 A5 Sub-class Use to identify the Requesting Agency Component TAS SP (Sub- Level Prefix Code) in G-Invoicing. Use to identify, or to modify �Sub Class� in SLOA 1. Use to identify the Requesting Agency Component TAS SP (Sub- Level Prefix Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. Reserved for DoD SLOA/Accounting Classification use to identify �Sub Class�. Refer to ADC 1043. 3. Sub Class is a potential future DLMS enhancement; see introductory DLMS note 4a. 1/80
  869F FA201 A6 Sub-Account Symbol Use to specify subsidiary level accounts associated to the main account of the Treasury Appropriation Fund Symbol (TAFS) 1. Use to identify the Requesting Agency Component TAS SUB (Sub- Account Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify �Sub Account�. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 4g. 3/3
  869F FA201 AI Activity Indicator Use to Identify the area that performed a specific objective, for DoD SLOA/Accounting Classification use 1. For DoD SLOA/Accounting Classification use to identify �Activity Identifier�. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g. 3. Qualifier AI is a migration code approved for use in X12 version 7020. 1/16
  869F FA201 B2 Budget Sub-activity Number Identifies an organization to which funds have been Sub-Allocated 1. For DoD SLOA/Accounting Classification use to identify �Sub-Allocation (formerly known as Limit/Subhead)�. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g. 1/4
  869F FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) 2/2
  869F FA201 BE Business Event Type Code Indicates the type of financial activity, such as payments, collections, borrowings, etc., being reported in the Government-wide Accounting and Reporting (GWA) system 1. Use to identify the Business Event Type Code (BETC) in G- Invoicing related transactions. Refer to ADC 1465. 2. Reserved for DoD SLOA/Accounting Classification use to identify �Business Event Type Code�. Refer to ADC 1043. 1/8
  869F FA201 C3 Budget Restriction Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) A (Availability Type Code) 1. Use to identify the Business Event Type Code (BETC) in G- Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify �Availability Type�. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 4g. 1/1
  869F FA201 CC Cost Center Identifier Used to track and accumulate costs associated with a specific organizational unit or project, and is typically included on documents like contracts, inventory requisitions, and labor distribution forms 1. For DoD SLOA/Accounting Classification use to identify �Cost Center Identifier�. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g. 1/16
  869F FA201 F1 Object Class Categories in a classification system that present obligations by the items or services purchased by the Federal Government 1. For DoD SLOA/Accounting Classification use to identify �Object Class�. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g. 1/6
  869F FA201 FA Functional Area Use to identify a logical division of a Component's business operations It represents the Functions the Component performs 1. For DoD SLOA/Accounting Classification use to identify �Functional Area�. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g. 1/16
  869F FA201 FC Funding Center Identifier Use to define a responsibility area within an organizational unit to which budget authority is assigned 1. For DoD SLOA/Accounting Classification use to identify �Funding Center Identifier�. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g. 1/16
  869F FA201 FT Funding Type Use to flag those expenditures incurred for a designated Treasury Appropriation Fund Symbol (TAFS) account that are considered reimbursable to the account 1. For DoD SLOA/Accounting Classification use to identify �Reimbursable Flag�. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g. 1/1
  869F FA201 H1 Cost Code Use to identify the classification of an organization's revenues, expenses or consumable resources 1. For DoD SLOA/Accounting Classification use to identify �Cost Element Code�. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g. 1/15
  869F FA201 IA Security Cooperation Implementing Agency Use to identify the military department or defense agency responsible for the execution of military assistance programs. With respect to Foreign Military Sales (FMS), the military department or defense agency assigned responsibility by the Defense Security Cooperation Agency to prepare a Letter of Offer and Acceptance (LOA) and to implement an Foreign Military Sales (FMS) case 1. For DoD SLOA/Accounting Classification use to identify �Security Cooperation Implementing Agency�. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g. 1/1
  869F FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) 1. For DoD SLOA/Accounting Classification use to identify �Agency Accounting Identifier�. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g. 6/6
  869F FA201 P1 Disbursing Station Number Identification number that indicates authority to receive and disburse public funds and issue checks on the United States Treasury 1. Use to identify the Agency Location Code (ALC) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify �Agency Disbursing Identifier Code�. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 4g. 1/8
  869F FA201 P5 Security Cooperation Case Line Item Identifier Use to uniquely identify specific defense articles, services, or training lines on a Letter of Offer and Acceptance (LOA) 1. For DoD SLOA/Accounting Classification use to identify �Security Cooperation Case Line Item Identifier�. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g. 3/3
Page 148  of  190 First   Previous   144  145  146  147  [148]  149  150  151  152  153  Next   Last