DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View ICSorted by ascending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  869F N101 ST Ship To Used to identify a organization to which material is shipped as identified in the requisition or other initiating transaction Use with code BT for reimbursable materiel. Use to identify the organization to receive the materiel when different from the activity being billed for the materiel. Use precludes the use of code BS.
  869F N101 UK System Use to identify the originating system Communication Routing Identifiers (COMMRI) Use to identify the originating Communication Routing Identifier (COMMRI).
  869F N101 UQ Subsequent Owner Use to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel Use only on a referral order follow-up to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel. Use to identify the RIC to which ownership is being transferred (the New Owner RIC). DLMS enhancement. Refer to ADC 1020.
  869F N101 XN Planning/Maintenance Organization 1. Used to identify a Shop Service Center/Shop Store. 2. Use in conjunction with N103 Identification Code Qualifier 92. 3. Refer to ADCs 284A, 381, and 1454 for known applications.
  869F N101 Z1 Party to Receive Status The entity to receive status for the designated document number 1. Use when different from Service/Agency prescribed status recipient. Use multiple iterations to identify all status recipients, as required. 2. The DLMS provides the capability to carry additional status recipients beyond those identified by the legacy MILSTRIP. The Media and Status Code and the Distribution Code will be retained in the DLMS to facilitate transaction conversion in a mixed legacy MILSTRIP/DLMS environment. Additional status recipients identified here cannot be passed to legacy MILSTRIP users.
  869F N101 Z3 Potential Source of Supply Use when requisitioning nonstandard materiel to identify potential supply sources.
  869F N101 Z5 Management Control Activity Use for submission of GFM and CFM transactions.
  869F N101 Z7 Mark-for Party 1. Use to identify an entity located within the ship-to address that is to actually receive the materiel. 2. May be identified by DoDAAC, RIC, clear text, or a combination of these. Only one of DoDAAC or RIC may be used. 3. Maximum length is 24 positions: mark-for clear text (with no DoDAAC or RIC) displays on DoD shipment documents as two lines of 12 characters each. If text is combined with a DoDAAC, up to 17 clear text characters will be allowed. If text is combined with a RIC, up to 20 clear text characters will be allowed. A slash (/) will be inserted during printing of shipment documentation to separate the DoDAAC or RIC from clear text; do not perpetuate the slash (/) in the DLMS transaction. 4. Authorized DLMS enhancement; see introductory DLMS note 4g. Refer to ADC 1009A. 5. Also use for Requisition Exception Data Transaction (DLA Code YRZ-Transaction Code MF) to identify delivery information. See introductory DLMS note 4f.
  869F N101 Z8 Last Known Source of Supply Use to identify the supply source to receive the transaction set.
  869F N101 ZL Party Passing the Transaction Use to identify the processing point passing the requisition followup to another supply source for continued processing.
  869F N101 003 Application Party Use to identify the Routing Identifier of the internet ordering application in notification to Defense Automatic Addressing System (DAAS) that the requisition/referral order failed to receive authorization for continued processing under funds verification procedures Used with Supply Status CX to identify the Routing Identifier of the internet ordering application in notification to DAAS that the requisition follow-up failed to receive authorization for continued processing under funds verification procedures. DAAS shall prepare CX Supply Status on behalf of the identified internet ordering application rather than continue processing the follow-up. Refer to ADC 328.
  869F N101 IAD Foreign Office 1. Use for clear-text exception data FMS in-country address. 2. Use for Requisition Exception Data Transaction (DLA DIC YRZ-Transaction Code MA) FOR FMS in-country mark-for address. See introductory DLMS note 4f.
  869F N102
  869F N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations DLMS enhancement; see introductory DLMS note 4a.
  869F N103 33 Commercial and Government Entity (CAGE) Use to identify establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees Use when the organization is a contractor not assigned a DODAAC.
  869F N103 50 Business License Number Use to identify buying or selling entities processing intragovernmental transactions 1. Use for SFIS to map to SFIS Data element “Business Partner Number TP3”. Enter the buyer’s BPN in N104. 2. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Entity Identifier Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454.
  869F N103 A2 Military Assistance Program Address Code (MAPAC) Use to identify the consignee in transportation documents and to obtain clear-text address and other shipment information from the military assistance program address directory (MAPAD) Use to indicate the SA structured address data.
  869F N103 C4 Department of Defense Communication Routing Identifier (COMMRI) Use to identify an International Logistics Communication System (ILCS) account to electronically transmit and receive logistics data between the foreign military sales and the US DoD supply systems 1. Use only when N101 is UK. 2. Approved for use in X12 version 8060.
  869F N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  869F N104
  869F N106 FR Message From Use to identify the party originating the transaction set Must use with the appropriate 2/N1/110 code to indicate the organization cited in N104 is originating the transaction set.
  869F N106 TO Message To Use to identify the party to receive the transaction set Must use with appropriate 2/N1/110 codes to indicate the organization cited in N104 is receiving the transaction.
  869F N201
  869F N202
  869F N301
  869F N302
  869F N401
  869F N402
  869F N403
  869F N404
  869F PER01 IC Information Contact Use to identify the point of contact.
  869F PER02
  869F PER03 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies Use to identity the DSN telephone number.
  869F PER03 EM Electronic Mail
  869F PER03 EX Telephone Extension Use to identify a telephone extension Use immediately following codes AU, IT, or TE.
  869F PER03 FX Facsimile
  869F PER03 IT International Telephone Include country and city code.
  869F PER03 TE Telephone The commercial telephone number Include the area code and number Use to identify the commercial telephone number. Include the area code and number.
  869F PER03 TL Telex An number to a particular telegraphy machine for routing printed messages
  869F PER03 TX TWX A number to a particular teletypewriter for routing message signals
  869F PER04
  869F PER05 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies Use to identify the DSN telephone number.
  869F PER05 EM Electronic Mail
  869F PER05 EX Telephone Extension Use to identify a telephone extension Use immediately following codes AU, IT or TE.
  869F PER05 FX Facsimile
  869F PER05 IT International Telephone Include country and city code.
  869F PER05 TE Telephone The commercial telephone number Include the area code and number Use to identify the commercial telephone number. Include the area code and number.
  869F PER05 TL Telex An number to a particular telegraphy machine for routing printed messages
  869F PER05 TX TWX A number to a particular teletypewriter for routing message signals
Page 151  of  195 First   Previous   147  148  149  150  [151]  152  153  154  155  156  Next   Last