DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  888N N101 SUS Supply Source Use to identify the activity as a potential source of supply used in the automatic digital network to automatically route requisitions Use to indicate Source of Supply (FLIS DRN 3690). 3/3
  888N N102
  888N N103 AY Activity Code Use to identify specific entities responsible for cataloging or managing items in the Federal Catalog System (FCS) Use this code to indicate the Activity Code. 2/2
  888N N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  888N N104
  888N LM01 DD Department of Defense Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies
  888N LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use for US Coast Guard
  888N LM01 DH Defense Logistics Information Service Use this code to indicate the DLIS / FLIS Specific codes.
  888N LM01 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps
  888N LM01 DX United States Marine Corps
  888N LM01 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
  888N LM01 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense
  888N LM01 TR American Trucking Associations
  888N LQ01 5 Criticality Designator Code Use to indicate when an item is technically critical, by reason of tolerance, fit, application, nuclear hardness properties or other characteristic which affects identification of the item Use to indicate Criticality Code (FLIS DRN 3843). 1/1
  888N LQ01 23 Obligation Variance Code Use for all shipments via water, to identify commodities for ocean manifesting, Military Sea Transportation Service (MSTS)/billing, cost accounting and contractor payment Use for Water Commodity Code (FLIS DRN 9275). 3/3
  888N LQ01 33 Air Commodity and Special Handling Code Use to identify material for manifesting and customs requirements for all shipments via air FLIS DRN 9215 2/2
  888N LQ01 34 Water Commodity and Special Handling Code Use for water shipments to identify the predominant commodity within the shipment unit for ocean manifesting Use for Water Commodity and Special Handling Code (FLIS DRN 9240). 1/1
  888N LQ01 35 Air Dimension Code Indicates whether shipments by air have one or more outsized dimensions (greater than 84 inches) and/or are consolidations (shipments of multiple requisitions) FLIS DRN 9220 1/1
  888N LQ01 55 Recipient of Billing Status Code Use to identiidy an Identified Secondary Address Code (ISAC) reply code Use to indicate ISAC Reply Code (FLIS DRN 3559). 1/30
  888N LQ01 71 Service and Agency Code Use to identify the Service or Agency that initiates or receives documentation related to supply, finance, procurement, etc. Use to indicate Service Agency Designator Code (FLIS DRN 4672). 1/2
  888N LQ01 90 Precious Metals Indicator Code An indication as to whether or not items have precious metals as part of their content FLIS DRN 0802 1/1
  888N LQ01 91 Automated Data Processing Equipment Identification Code Used to identify the general categories of Automated Data Processing Equipment (ADPE) used in the Department of Defense FLIS DRN 0801 1/1
  888N LQ01 93 Type of Storage Code Use to indicate the type of storage space and environment conditions to be maintained for an item during storage and shipment Use to indicate Item Type Storage Code (FLIS DRN 5156). 1/1
  888N LQ01 AD Acquisition Advice Code Use to indicate how (as distinguished from where) and under what restrictions an item will be acquired FLIS DRN 2507 1/1
  888N LQ01 AH Acquisition Method Suffix Code A single digit alpha code, assigned by a DoD activity, that provides the contracting officer and other Government personnel with engineering, manufacturing, and technical information FLIS DRN 2876 1/1
  888N LQ01 AI Acquisition Method Code Use to identify a code reflecting the decision of the Primary Inventory Control Activity (PICA) from a planned procurement review FLIS DRN 2871 1/1
  888N LQ01 DG Fund Code Use to classify items into categories by type of funds employed for the Air Force Use to indicate Air Force Fund Code (FLIS DRN 8925). 2/2
  888N LQ01 EM Inventory Category Code Use to identify the major materiel categories of principal and secondary manager, national inventory control point, or Army class manager activity which exercises worldwide managerial responsibility Use to indicate Major Material Category Code (FLIS DRN 9256). 1/1
  888N LQ01 EQ Controlled Inventory Item Code Use to indicate the security classification and/or security risk or pilferage control for storage and transportation of Department of Defense assets FLIS DRN 2863 1/1
  888N LQ01 FD Demilitarization Code Use to define the requirements for removal of the military characteristics of a weapon or munition and the type of demilitarization needed to meet those requirements FLIS DRN 0167 1/1
  888N LQ01 FE Shelf Life Code Use to identify the shelf-life code FLIS DRN 2943 1/1
  888N LQ01 FG Source Maintenance and Recoverability Code Use to indicate whether or not the item has reparable characteristics and whether or not the item has been subjected to reparable characteristics review Use to indicate Repairability Code (FLIS DRN 2934 - Management Specific, 0709 - Coast Guard Specific, 2891 - Marine Peculiar, 2781 - Special Operations Command). 1/1
  888N LQ01 FS Area of Operation Use to indicate the Reply Operator Use to indicate the Reply Operator. 2/3
  888N LQ01 JA Physical Characteristics Code Use to indicate physical category for picking, packing and marking items for shipment Use to indicate Physical Category Code (FLIS DRN 8935). 1/1
  888N LQ01 JD Quantity per Unit Pack Code Use to identify the number of units of issue in a unit package as established by the managing activity FLIS DRN 6106 1/1
  888N LQ01 JF Packing Requirement Level A Code Identifies the packing requirement for Level A shipments Level A is the maximum protection level required for protection of material against the most severe worldwide shipment, handling, and storage conditions FLIS DRN 5170 1/1
  888N LQ01 JG Packing Requirement Level B Code Identifies packing requirements for Level B shipments Level B is the intermediate protection level required for protection of material under anticipated favorable conditions during worldwide shipment, handling, and storage conditions FLIS DRN 5171 1/1
  888N LQ01 JH Packing Requirement Level C Code Identifies packaging requirement code minimal Level C is the minimum protection level required for protection of material under known favorable conditions Used to indicate Packaging Requirement Code Minimal (FLIS DRN 5172). 1/1
  888N LQ01 JI Intermediate Container Code Use to identify a container which holds two or more unit packs of identical items FLIS DRN 5167 2/2
  888N LQ01 JK Intermediate Container Quantity Code Use to indicate the quantity of unit packs contained in the intermediate container Use to indicate Intermediate Container Quantity (FLIS DRN 5152) 3/3
  888N LQ01 NB Inventory Type Code Use to denote a single point inventory item management for Special Operations-Peculiar (SO-P) equipment FLIS DRN 8941 1/1
  888N LQ01 NF Type Numerical Control System Code Use to identify a description code which indicates the type of federal item identification. Use to indicate Type Item Identification (Type II) (DRN 4820). 1/1
  888N LQ01 NJ Uniform Freight Classification (UFC) Code Use to divide articles into groups or classes according to physical characteristics. First step in establishing charges for the movement of material between specified points. The classification is based on carload versus less than carload. The uniform freight classification publishes ratings from class 13 to 400/4 times first class/. Used extensively by the rail carriers and by some motor carriers FLIS DRN 3040 5/5
  888N LQ01 NK National Motor Freight Classification (NMFC) Code Use to divide articles into groups or classes according to physical characteristics FLIS DRN 2850 6/6
  888N LQ01 NS Hazardous Material Code Use to identify to the users of the federal catalog system all known or suspected hazardous items as defined by safety/health, transaction and/or environmental regulations, to serve as a flag that a procuring activity must acquire a material safety data sheet when a hazardous item is procured, and to inform federal catalog system users when more detailed information on an item is available in the hazardous material information system Use to indicate the Hazardous Material Indicator Code (HMIC) (DRN 0865) 1/1
  888N LQ01 NT Type of Cargo Code A categorization system that identifies the type of cargo in a shipment FLIS DRN 9260 1/1
  888N LQ01 RT Request Type Use to indicate restrictions on issuing or instructions for requisitioning, item repair/overhaul, turn- in, exchange or disposal Use to indicate Issue Repair and / or Request Code (FLIS DRN 8940). 2/2
  888N LQ01 UU Unit Code Used to indicate the Unit of Issue for the FLIS Management Dat Used to indicate the Unit of Issue for the FLIS Management Data. See FLIS Volume 10, Table 53 2/2
  888N LQ01 113 Cataloging Jump to Code Use to identify an exception to the normal sequence to be followed in the attrition of items within an Interchangeability and Substitutability (I&S) family 1. Use to indicate the cataloging Jump To Code (FLIS DRN 0792). 2. A data maintenance action was approved in version 8060. 3/3
  888N LQ01 114 MOE Code Use to identify the subdivision of a U.S. governmental organization or an agency of the north Atlantic treaty organization nations, other friendly governments and international organizations participating in the federal catalog program 1. Use to indicate the cataloging MOE Code (FLIS DRN 2833). 2. A data maintenance action was approved in version 8060. 2/2
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