DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  888W LX01
  888W G3902 FS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification Use to identify the NSN to be identified to the end-item weapon system as indicated by the relationship expressed in the weapon system advice code of this transaction. 13/13
  888W G3903
  888W N901 2I Tracking Number Use to identify the shipping or tracking number 1. Use to identify the tracking code associated with Weapons Systems Data registration request sources within the Air Force (MICAP/AWP/SPR/SSR/ CIT/BOM). This is an Air Force-unique data element, meaningful to the Air Force only. The transaction receiver will perpetuate without action. 1/50
  888W N901 IT Internal Customer Number Use to identify the submitter’s user identification when the submission is web-entered. Use to identify the submitter’s user identification when the submission is web-entered. 1/30
  888W N901 IW Part Interchangeability Indicates interchangeability when an item previously requested is being replaced by a new item because of a design or other change This data field is reserved for future use. Intended to support a future interchangeability and substitutability (I&S) data requirement. 2/2
  888W N901 Q5 Property Control Number "Use to represent a DLA Disposition Services Unique Control Number assigned to prevent Disposal turn-in document (DTID) re-use " 1. Use to indicate Provisioning Control Code as indicated on the Supply Support Request. Also may be referred to as the Army “Use On Code (UOC).” 2. A data maintenance action was approved in version 5030. The approved code/name is "PVC - Provisioning Control Code ". 1/30
  888W N901 Q8 Registration Number Use to identify a Service-assigned registration tracking number This is an optional entry used to identify a Service-assigned registration tracking number. 1/30
  888W N901 W2 Weapon System Number Identifies a three-position alphanumeric code used by the Defense Logistics Agency (DLA) within its Weapon System Support Program (WSSP). It is comprised of a two-position Weapon System Designator (WSD) and a one-position Service Code (SVC)/Activity 1. Must be used to indicate the three-digit or expanded-length four-digit Weapon System Designator (WSD) assigned and/or authorized by DLA to identify the weapon system supported by the identified item. The Service/Agency Code associated with WSD is identified in the last position of the WSDC. Refer to the DLAI 4140.38 Weapon System Support Program (WSSP). Currently authorized Service/Agency Codes are: A - Army F - Air Force M - Marine Corps N - Navy B - Federal Aviation Agency R - National Weather Service Z - Coast Guard 2. DLMS enhancement; see introductory DLMS note 3a. The four-digit WSD is a planned DLMS enhancement during logistics system modernization. It will only be assigned by agreement between DLA and the requesting Service or Agency. 3/3
  888W N901 XA Substitute National Stock Number Use to identify the standard, replacing, or head of family NSN when Weapon System Status Code is CD, CG, or CS. This NSN identifies the replacing item for the requested NSN above, submitted on the original Weapon System Item Data transactions. Requested NSN has been changed and continued processing.
  888W N901 FSN Assigned Sequence Number Use to identify the Automated Shore Interface Sequence Number of the last allowance calculated for the activity 1. Use to identify the Provisioning Line Item Sequence Number (PLISN). 2. An ANSI data maintenance action has been taken to request a new code for the PLISN for use in a future version/release. 1/30
  888W N901 KAS Associated Contract Identifier Use to identify the provisioning contract control number Use to identify the Provisioning Contract Control Number (PCCN). 1/50
  888W N902
  888W N903
  888W N101 55 Service Manager Use to identify the submitting activity representing the service/agency weapon system program Use to identify the activity representing the service/agency weapon system program. (Applicable to the Weapon Item Data Response Transaction.)
  888W N101 ICP Inventory Control Point Use to identify the processing DLA Inventory Control Point. (Applicable to the Weapon Item Data Transaction.)
  888W N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  888W N104
  888W N106 TO Message To Use to identify the party to receive the transaction set Must use with the appropriate N101 code to indicate the organization cited in N104 is receiving the transaction. 1/60
  888W LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  888W LQ01 80 Advice Code Use to transmit instructions considered by the creators of requisitions to be essential to the desired supply action Use to indicate the Weapon System Advice Code indicating the desired action. An ANSI data maintenance action will be taken to obtain a more appropriate code for use in a future version/release. Refer to the DLAI 4140.38 Weapon System Support Program (WSSP). The available codes are: AA – Adds/establishes an item as having weapons systems application for the identified WSDC. AC – Changes/overlays the WSEC/WSMC for the NSN and WSDC. AD – Deletes the item record from the NSN and WSDC. AO – Adds (provisioning only – internally generated) an item to the WSDC as having weapon system application. 2/2
  888W LQ01 81 Status Code Use to inform activities of action taken or being taken on materiel requisitioned but not shipped, shipment consignments instructions, or disposition instructions for materiel offered under the materiel returns program (MRP) Use to indicate the Weapon System Status Code. DLA uses this to provide the submitting Service/Agency the status of the submitted Weapon System application upon input to the Weapon System support Program (WSSP) processes. An ANSI data maintenance action will be taken to obtain a more appropriate code for use in a future version/release. Code list is available in DLAI 4140.38 Weapon System Support Program (WSSP). 2/2
  888W LQ01 FF Essentiality Code A value that indicates the importance of an item to a military mission or the operational readiness of a weapon system Use to indicate the Weapon System Essentiality Code (WSEC) indicating the degree to which failure of the part/item affects the end item/weapon system to perform. An ANSI data maintenance action will be taken to obtain a more appropriate code for use in a future version/release. The authoritative code source is DLAI 4140.38 Weapon System Support Program (WSSP). Code list is available in DLAI 4140.38 Weapon System Support Program (WSSP). 1/30
  888W LQ01 FG Source Maintenance and Recoverability Code Use to indicate whether or not the item has reparable characteristics and whether or not the item has been subjected to reparable characteristics review Use to indicate the Weapon System Maintenance Code (WSMC) indicating the degree to which repairability/maintenance for the specific part/item affects the end item/weapon system to perform. This is a DLA unique data element meaningful to DLA only. An ANSI data maintenance action will be taken to obtain a more appropriate code for use in a future version/release. Code list is available in DLAI 4140.38 Weapon System Support Program (WSSP). 1/1
  888W LQ01 LM Case Origin Code Use to indicate the Weapon System Transaction Origination Code (TOC) 1. Use to indicate the Weapon System Transaction Origination Code (TOC). This is an optional entry identifying the initiation/ origination point of the Weapon Item Data Transaction. An ANSI data maintenance action will be taken to obtain a more appropriate code for use in a future version/release. The following code list is based upon DLAI 4140.38, Weapon System Support Program (WSSP). The available codes are: A – Defense Information Systems Network B – BRAC C – Center E – FEDMALL H – Headquarters P – Provisioning W – Web-entered by submitting Service Z – Navy ERP 2. Code W is optional to indicate that transaction reflects Service unique data content. 1/30
  888W LQ02
  888W SE01 N/A
  888W SE02 N/A
  940R ST01 940 Warehouse Shipping Order Use to direct shipments, to inquire about the status of open shipment directives, and to cancel or modify previously submitted shipment directives. N/A
  940R ST02 N/A
  940R ST03
  940R W0501 N Original
  940R W0501 X Simulation Exercise Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  940R W0501 Z Mutually Defined 1. Use to identify the Unit of Use Indicator. When included, the quantity and unit of measure values associated with this transaction are applicable to the unit of use. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 3. Authorized DLMS enhancement for DLA Disposition Services. Refer to ADC 434. 4. Approved for use in X12 version 6050.
  940R W0502
  940R W0506 CC Credit Commission Invoice Use this code to indicate Cargo Release Cancellation to submit a request for cancellation of a previously submitted cargo release order. This is a borrowed code. This is not a balance affecting transaction type. There is no legacy MILS equivalent.
  940R W0506 CU Cargo Outturn Report Use this code to indicate Cargo Release Order to identify the movement of cargo from retail using wholesale transportation. This is a borrowed code. Must use in combination with W0508 qualifier RA or CR. This is not a balance affecting transaction type. There is no legacy MILS equivalent.
  940R W0506 NA Material Release Order Use to direct shipment of materiel to a customer. (Equates to MILSTRIP DIC A5_or AM_, except A5J/AMJ; or A4_, except with Distribution Code 2 or 3)
  940R W0506 NB Material Release Inquiry Use to inquire (follow-up) about the status of an open materiel release action. (Equates to MILSTRIP DIC AF6).
  940R W0506 ND Material Release Cancellation 1. Use to request cancellation (or diversion) of either an open materiel release order or redistribution order. Also used to follow up on a cancellation request. (Equates to MILSTRIP DIC AC6 or AK6). 2. Use to follow up on a mass or universal cancellation request. Cite action code82 in the W0507. Authorized DLMS enhancement; see introductory DLMS note 4f. Refer to ADC 1132.
  940R W0506 NE Disposal Release Order Use to direct shipment of materiel to a disposal or reutilization facility. (Equates to MILSTRIP DIC A5J or AMJ)
  940R W0506 NF Disposal Release Inquiry 1. Use to inquire (follow-up) about the status of open disposal release orders, shipment discrepancies at a DRMO, or receipt discrepancies at a DRMO. (Equates to MILSTRIP DIC AFJ) 2. For inquiry on a disposal release order by a retail supply system to a transportation system regarding multi-packs or assemblages (e.g., medical), inquiry will be done at the lead document number (for multi-packs) and Assemblage Identification Number, AIN, (for assemblies). For single line disposal release orders, the inquir y will be at the document number level. DLMS enhancement; see introductory DLMS note 4f.
  940R W0506 NG Disposal Release Cancellation 1. Use to request cancellation of an open disposal release order. Also used to follow up on a cancellation request. (Equates to MILSTRIP DIC ACJ or AKJ). 2. For cancellation of a disposal release order by a retail supply system to a transportation system regarding multi-packs or assemblages (e.g., medical), cancellation will be done at the lead document number (for multi-packs) or Assemblage Identification Number (AIN) (for assemblies). Use the AIN for assemblies to provide one reference for multiple docu ment numbers. For single line disposal release orders, the cancellation will be at the document number level. DLMS enhancement; see introductory DLMS note 4f.
  940R W0506 NH Disposal Shipment Confirmation Inquiry Use to inquire (follow-up) about the shipment status of an open disposal release order. (Equates to MILSTRIP DIC AFX or AFZ)
  940R W0506 NI Redistribution Order Use to redistribute inventory between and among storage facilities. For intra-Service use, may be used to direct release and shipment of materiel from a post, camp, station, or base to another similar activity to satisfy a specific demand. For lateral redistribution orders for non-Integrated Material Manager (IMM) or Primary Inventory Control Activity (PICA) owned materiel under TAV procedures use with W0507 Code RG. (Equates to MILSTRIP DIC A2_ or A4_ with Distribution Code 2 or 3)
  940R W0506 P2 Employer Group Change 1. Used to convey a post-post issue requires a pick ticket. 2. For Air Force SCS, must use when DLA EBS is down and the time-sensitive material release order for DLA/SMS inventory processes to DLA WMS directly from Air Force SCS. Refer to ADC 1470A. 3. Components must coordinate implementation with DEDSO prior to use. 4.Approved for use in X12 version 5050.
  940R W0506 P3 Individual Change 1. Used to convey a post-post issue does not require a pick ticket. 2. For Air Force SCS, must use when materiel has already been issued from a Point of Use (POU) location close to the maintenance line and the Materiel Release Order (MRO) must be processed in DLA WMS as a post-post issue. Refer to ADC 1470A. 3. Components must coordinate implementation with DEDSO prior to use. 4. Approved for use in X12 version 5050.
  940R W0507 2 Change (Update) 1. Use with W0506 codes NA and NE to modify previously submitted materiel release order or a disposal release order transactions. 2. The disposal release order modification is an authorized DLMS enhancement; see introductory DLMS note 4f. The materiel release order modification is equivalent to passing the requisition modifier to the shipping activity to process a revision to information perpetuated from the original requisition.
  940R W0507 82 Follow Up Inquiry originated by an authorized source requesting the status of a previously submitted document 1. Use with W0506=NI, Redistribution Order (RDO) to identify an RDO Follow-up by ICP to the shipping activity. This transaction is used by the AF ICP to request status on a RDO shipment request sent to an internal AF storage location or an AF base retail activity (equates to DIC BF7). Authorized DLMS migration enhancement in support of ECSS. Refer to ADC 405. 2. Use with W0506=ND, Materiel Release Cancellation to identify a mass/universal requisition cancellation follow-up. Authorized DLMS enhancement; see introductory DLMS note 4f. Refer to ADC 1132.
  940R W0507 CL Closed
Page 175  of  195 First   Previous   171  172  173  174  [175]  176  177  178  179  180  Next   Last