DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  940S LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command Use to identify the materiel cognizance symbol (COG) of the end item. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  940S LQ01 EWC Evaluate Work Candidate Lookup Use to identify Requirement Churn Reason to identify materiel orders required by the industrial site to complete planned work above what was originally identified during the pre-planned process, ordered and delivered after the start of the availability.
  940S LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management Use to identify the Item Management Code (IMC) for integrated materiel management. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  940S LQ01 SMC Special Material Content Code A code that indicates an item represents or contains peculiar material requiring special treatment, precautions or management control of the item Implementation Note: This is an X12 Migration Code approved for use in Version 4060. Implementers must manual update 4030 software to recognize this code. 2. This code applies to Navy Managed items only and is referred to as the Haz Mat Indicator within the Navy system (MAT).
  940S LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  940S LQ01 T05 Inspection Parameters 1. Use to identify the Quality Inspection Code indicating the quality level of inspection to which the item must be procured and inspected. 2. Applicable to Navy BRAC IMSP only.
  940S LQ02
  940S LE01
  940S SE01
  940S SE02
  943A ST01 943 Warehouse Stock Transfer Shipment Advice
  943A ST02
  943A ST03
  943A W0601 J Original Transaction Use Code "J" for this data element to meet mandatory X12 syntax requirements.
  943A W0611 01 Location Address Message Use to identify a Warehouse Storage Location Update transaction. The DLA Disposition Services Field Office uses to provide or update warehouse storage location data to DLA Disposition Services when the DTID materiel receipt is stowed and/or re-warehousing completed on Disposition Category Code changes to Reutilization (RU) or Sales (SL).
  943A W0611 ZS Report of Work Progress Status Use to identify a Warehouse Service Advice providing requested status of re-warehousing/protection, staging, or picklist assignment. The specific Service to be Performed Code is identified at 1/N901/0900.
  943A W0612 A1 Certified in total Use to report completion of the service request when positive status is applicable to the entire requested service. (Warehouse Action Certification/Status Code = 1)
  943A W0612 A2 Certified - partial 1. Use to report partial completion of the requested service. (Warehouse Action Certification/Status Code = 2) 2. When partial completion is reported, use the detail level of this transaction to identify each individual document number and the associated status.
  943A W0612 A3 Not Certified 1. Use to report that the service request cannot be completed when negative status is applicable to the entire requested service. (Warehouse Action Certification/Status Code = 3) 2. When negative status is reported, use the detail level of this transaction to identify each individual document number and the associated status.
  943A N101 MQ Delivery Location Use to identify where material is to be staged/stored Use for staging and picklist where delivery location information when applicable to the entire request.
  943A N101 SB Storage Area Use to identify the distribution depot/storage activity 1. Use to identify the storage facility originating the response. 2. DLA Disposition Services Field Office uses with the Warehouse Storage Location Update transaction to identify the field office submitting the transaction.
  943A N101 XM Maintenance Organization Used for Estimate 1. Use when applicable to identify the organization/owner receiving the response, e.g., Navy Shipyard, Fleet Readiness Center, or Marine Corps Maintenance Center. 2. When used for MCMC ownership transfer, this will identify the losing owner. An owner change in this usage is representative of a maintenance line/stockroom change.
  943A N101 Z4 Owning Inventory Control Point Use to indicate the source of supply 1. Use when applicable to identify the ICP/IMM receiving the response. 2. Also used to identify DLA as the party receiving the response when non-DLA managed materiel is provided to the Navy under Navy BRAC SS&D/IMSP.
  943A N102
  943A N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes Use to identify the activity sending and receiving this transaction.
  943A N104
  943A N106 FR Message From Use to identify the party originating the transaction set Must use with the appropriate 1/N101/0400 code to indicate that the organization cited in N104 is originating the transaction set.
  943A N106 TO Message To Use to identify the party to receive the transaction set Must use with the appropriate 2/N101/1100 code to indicate the organization cited in N104 is receiving the transaction.
  943A N901 86 Operation Number 1. Use to identify the Key Operation Number (KO) associated with the JO. 2. If used and document numbers are provided in the detail level, this value will be applicable to all document numbers.
  943A N901 9R Job Order Number 1. Use to identify Job Order Number (JO). 2. If document numbers are provided in the detail level, this value will be applicable to all document numbers.
  943A N901 QY Service Performed Code Use to designates the type of warehouse service that has been performed 1. Must use to identify the requested action applicable to a Warehouse Service Advice transaction providing status of re-warehousing/ protection, staging, or pick list assignment (Transaction Type Code ZS). Only one protection/rewarehousing/staging/picklist/ownership transfer action may be identified per transaction set and will be applicable to all document numbers included in the detail section of this transaction. Cite the applicable Service to be Performed Code in N902. Only codes 1, 2, 3, 4, 5, 6, 7, 8, 9, B and M may be used in N902 with Transaction Type Code ZS. 2. Must use for Warehouse Location Update (Transaction Type Code 01) to indicate the type of Disposition Services warehouse location update service performed, i.e., stow of receipt or rewarehousing action. Only one of code L or W may be used in N902 with Transaction Type Code 01. 3. Following are the code values for N902: Code 1 - NSY Request to Stage and Hold Materiel for Future Delivery by PLCN (Document Numbers may identify Service-Owned Materiel or DLA-owned materiel under the Requisition Alert Document Number) Code 2 – NSY Request to Stage and Deliver Materiel to Designated Delivery Point by PLCN Code 3 –NSY Request to Move Materiel from Staging or Pick from Current Location To Designated Delivery Point By PLCN Code 4 – NSY Callout of Previously Staged Materiel by PLCN and JO (Provided Concurrent with Submission of Funded Requisitions or Materiel Release Order for Service-Owned Materiel) Code 5 – NSY Callout of Materiel by Funded Requisition Document Number and JO/KO or by Materiel Release Order for Service-Owned Materiel (Not Previously Staged). Code 6 – NSY Callout of Materiel by PLCN with Funded Requisition Document Number or by Materiel Release Order for Service-Owned Materiel. (May be for MSM, DMI, Ripout or Program materiel which has not been previously staged) Code 7 – DLA Re-Warehousing, or Re-Warehousing with Protection Request, by Requisition Alert Document Number (Document Number and JO if applicable to NSY) Code 8 – FRC Picklist (Provided Concurrent with Submission of Funded Requisitions or Materiel Release Order for Service-Owned Materiel) Code 9 – NSY Re-Warehousing Request to Move Materiel Identified by MCT Tag to a Specific Maintenance Shop. (Materiel Leaves DLA Custody, but Remains on DSS records and MAT records under NSY Ownership. Materiel may be Tracked within DSS to the Maintenance Shop and Responsible Individual based Name and Badge Number) Code B – NSY Update to Individual Line Items used with Update Action Code A, C, D, X, or Y. Code L – DLA Disposition Services Field Office uses with the Warehouse Storage Location Update transaction to report warehouse storage location data to DLA Disposition Services when Disposition Category Code RU/SL DTID receipt is stored in finite warehouse location or receipt-in-place (RIP) location. Code M – MCMC Warehouse Service Request Code W – DLA Disposition Services Field Office uses with the Warehouse Storage Location Update transaction to report warehouse storage location data to DLA Disposition Services when re-warehousing actions occur or Disposition Category Code RU/SL DTID receipt is stored in finite warehouse location or RIP location.
  943A N901 WP Warehouse Pick Ticket Number Use to identify the picklist control number assigned to identify a specific job for which materials are being requisitioned and assembled together in support of planned maintenance 1. Use to identify the picklist control number assigned to identify a specific job for which materiels are being assembled. 2. If document numbers are provided in the detail level, this value will be applicable to all document numbers. 3. A picklist control number must be provided when the requested action code is 1-6, 8 and 9.
  943A N902
  943A N907
  943A N907-01 ACC Status 1. Use with the Service Performed Code for staging and picklist services when partial confirmation applies. (Warehouse Action Certification/Status Code = C) 2. Cite “C” (complete) in N907-02 to indicate that this transaction completes the staging/picklist action (that is, no additional transactions will be needed to complete the requested service).
  943A N907-02
  943A G6201 07 Effective Date Use to indicate when an item or transaction is prepared, becomes effective, or is placed into service Use to identify the date of transaction set preparation. This date corresponds to the Universal Time Coordinate (UTC).
  943A G6202
  943A G6203 W Effective Time 1. Express the originating activity's time of transaction set preparation in UTC. 2. Express time in a four-position (HHMM) format.
  943A G6204
  943A W2701 ZZ Mutually defined Use 'ZZ’ to satisfy X12 syntax requirements.
  943A W2703
  943A W0401
  943A W0402
  943A W0404 SK Stock Keeping Unit (SKU) Must use to indicate quantity provided is in the FLIS Unit of Issue or the Unit of Use by citing either “UI” or “UU” as applicable.
  943A W0405
  943A W0406 DV Location Code Use for staging and picklist where delivery location information is at the document number level.
  943A W0407
  943A N901 3M Federal Communications Commission (FCC) Condition Code Use to identify the Supply Condition Code of the materiel subsequent to the requested action.
  943A N901 86 Operation Number Use to identify the Key Operation Number (KO) associated with the JO as applicable to the document number.
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