DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  947I N101 XM Maintenance Organization Used for Estimate Use when applicable to identify the maintenance organization, e.g., Navy Shipyard or Fleet Readiness Center. Authorized for DLA industrial activity support agreement only. Refer to ADC 376
  947I N101 Z4 Owning Inventory Control Point
  947I N101 ZN Losing Inventory Manager Use in logistics transfer inventory adjustment and ownership transfer inventory adjustment transactions to identify the Losing Item Manager (LIM).
  947I N101 ZP Gaining Inventory Manager Use in logistics transfer adjustment and ownership transfer inventory adjustment transaction to identify the Gaining Item Manager (GIM).
  947I N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 1. DLMS enhancement; see introductory DLMS note 4a. 2. Authorized for use by Air Force CICP to identify other organizations associated with the transaction by DODAAC
  947I N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  947I N103 UR Uniform Resource Locator (URL) Use when appropriate to identify the Component Unique Item Tracking (UIT) registry 1. Use when appropriate to identify a Component UIT registry. 2. DLMS enhancement; see introductory DLMS note 4a.
  947I N104
  947I N106 PK Party to Receive Copy 1. Use when appropriate to send an information copy of the transaction to a Component UIT registry. For use with N101 code KK. 2. Authorized DLMS enhancement for Air Force and DSS use with PIC NWRM UIT. For PIC UIT, must use in conjunction with N101 code KK and 1/W1506/0200 Action Code FI and cite the applicable Routing Identifier in 2/N103. 3. Except as noted above, DLMS enhancement; see introductory DLMS note 4a.
  947I N106 TO Message To Use in conjunction with the appropriate 1/N101/1100 code to indicate the organization cited in N104 is receiving the transaction set.
  947I LX01
  947I N901 BT Batch Number A quantity of material all of which was manufactured under identical conditions and assigned an identifying batch number Use to identify the manufacturer’s batch/lot, or other number identifying the production run when UII and or serial number are not required. If UII and/or serial number are required in addition to the batch/lot number, enter the batch/lot number, enter the batch/lot number in N907. The batch/lot number may not exceed 20 characters in accordance with IUID policy.
  947I N901 MF Manufacturers Part Number Use in CAV, Inventory Adjustment (Condition Code) Transactions to identify part numbers required to complete the repair/overhaul action.
  947I N901 SE Serial Number A value assigned for identification of an item Use to identify the serial number when UII is not required. If UII is required in addition to the serial number, enter the serial number in N907. The serial number may not exceed 30 characters and may only include alpha numeric characters, dashes and forward slashes. Spaces are not allowed.
  947I N901 U3 Unique Supplier Identification Number (USIN) A globally unique and unambiguous identifier that distinguishes an item from all other like and unlike items. The UII is derived from a UII data set of one or more data elements Use to identify the UII. The UII may not exceed 50 characters in accordance with IUID Policy. An ANSI data maintenance was approved in version 5020. The approved code/name is “UII-Department of Defense Unique Item Identifier”.
  947I N902
  947I N903
  947I N904
  947I N907
  947I N907-01 0N Attached To Use to identify the Lot Size for the lot number identified for inter-service ammunition use Authorized DLMS enhancement for Inter-Service Ammunition use. Use when N901=BT to identify the Lot Size for the lot number identified in N902. DLMS Component unique enhancement (DIC BG1/BG2, rp 25-29). See introductory DLMS note 4f. Refer to ADC 261 and ADC 445.
  947I N907-01 BT Batch Number A quantity of material all of which was manufactured under identical conditions and assigned an identifying batch number Use to identify the manufacturer’s batch/lot, or other number identifying the production run when UII or serial number is entered in N901 and batch/lot is the only other identifying number in 2/N901/1600. The batch/lot number may not exceed 20 characters in accordance with IUID policy.
  947I N907-01 SE Serial Number A value assigned for identification of an item Use to identify the serial number when UII is entered in N901. The serial number may not exceed 30 characters and may only include alpha numeric characters, dashes and forward slashes. Spaces are not allowed.
  947I N907-01 W7 Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees For CAV use with N901 Code MF to uniquely identify a manufacturer's part number.
  947I N907-02
  947I G6201 36 Expiration Date Use to identify the date after which something is no longer acceptable or valid Authorized DLMS enhancement for Inter-Service Ammunition use to identify the expiration date of the reported item. DLMS Component unique enhancement (DIC BG1/BG2, rp 9-11). See introductory DLMS note 4f. Refer to ADC 261 and ADC 445.
  947I G6201 BK Warranty Expiration Use to indicate the date when the materiel warranty expires 1. Use to identify the warranty expiration date associated with the materiel reported. 2. DLMS enhancement; see introductory DLMS note 4a.
  947I G6201 BX Action Use to identify the maintenance due date (the date that maintenance is due on the item) Use to identify the maintenance due date (the date that maintenance is due on the item). Authorized DLMS enhancement for Inter-Service Ammunition use. DLMS Component unique enhancement (DIC BG1/BG2, rp 9-11). See introductory DLMS note 4f. Refer to ADC 261 and ADC 445.
  947I G6202
  947I G6203
  947I G6204
  947I N101 MF Manufacturer of Goods DLMS enhancement; see introductory DLMS note 4a.
  947I N103 33 Commercial and Government Entity (CAGE) Use to identify establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees DLMS enhancement; see introductory DLMS note 4a.
  947I N104
  947I FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  947I FA101 DN Department of the Navy Includes the United States Marine Corps.
  947I FA101 DY Department of Air Force
  947I FA101 DZ Department of Army
  947I FA101 FG Federal Government
  947I FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code.
  947I FA102 A520 Base Charge Use for materiel charges only.
  947I FA102 C930 Export Shipping Charge
  947I FA102 D340 Goods and Services Charge Use for both materiel and related services.
  947I FA102 F060 Other Accessorial Service Charge
  947I FA102 F560 Premium Transportation
  947I FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation.
  947I FA102 R060 Packing, Crating, and Handling Charge
  947I FA201 B5 Fund Code
  947I FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BACC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  947I FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN).
  947I FA202
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