DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  945A N907-02
  945A G6201 36 Expiration Date Use to identify the date after which something is no longer acceptable or valid 1. Use for Inter-Service Ammunition to identify the expiration date of the reported item or batch/lot. Authorized DLMS enhancement for inter-service ammunition. 2. DLMS Component unique enhancement (DIC BG1/BG2, rp 9-11). See introductory DLMS note 4f. See ADC 1040.
  945A G6201 BK Warranty Expiration Use to indicate the date when the materiel warranty expires 1. Use to indicate the date when the materiel warranty expires. 2. DLMS enhancement; See introductory DLMS note 4a.
  945A G6201 BL Manufacture Use to indicate the manufacturing date of the materiel 1. Use to identify the date of manufacture of the materiel identified. 2. DLMS enhancement; See introductory DLMS note 4a.
  945A G6201 BX Action Use to identify the maintenance due date (the date that maintenance is due on the item) 1. Use for Inter-Service Ammunition to identify the maintenance due date (the date that maintenance is due on the item). Authorized DLMS enhancement for inter-service ammunition. 2. DLMS Component unique enhancement (DIC BG1/BG2, rp 9-11). See introductory DLMS note 4f. See ADC 1040.
  945A G6202
  945A N101 MF Manufacturer of Goods Use to identify the manufacturer of the identified item
  945A N103 33 Commercial and Government Entity (CAGE) Use to identify establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees
  945A N104
  945A LE01
  945A FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  945A FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps.
  945A FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
  945A FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense
  945A FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution
  945A FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code.
  945A FA102 A520 Base Charge Use for materiel charges only Use for materiel charges only.
  945A FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders
  945A FA102 D340 Goods and Services Charge Use for both materiels and related services Use for both materiel and related services.
  945A FA102 F060 Other Accessorial Service Charge Use for accessorial costs
  945A FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport
  945A FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation.
  945A FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment
  945A FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded)
  945A FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BACC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  945A FA201 IA Security Cooperation Implementing Agency Use to identify the military department or defense agency responsible for the execution of military assistance programs. With respect to Foreign Military Sales (FMS), the military department or defense agency assigned responsibility by the Defense Security Cooperation Agency to prepare a Letter of Offer and Acceptance (LOA) and to implement an Foreign Military Sales (FMS) case 1. Use for DLA Disposition Services release confirmation for FMS requisitioned materiel. Refer to ADC 1156. 2. Qualifier IA is a migration code approved for use in X12 version 7020.
  945A FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN).
  945A FA201 S1 Security Cooperation Customer Code Used to represent the country, international organization, region, or program authority associated with transactions recorded in security cooperation systems and associated programs implemented in the foreign military sales (FMS) 1. Use for DLA Disposition Services release confirmation for FMS requisitioned materiel. Refer to ADC 1156. 2. Qualifier S1 is a migration code approved for use in X12 version 7020.
  945A FA201 S2 Security Cooperation Case Designator Use with the Security Cooperation customer code to identify a particular foreign military sale 1. Use for DLA Disposition Services release confirmation for FMS requisitioned materiel with associated freeze action pending approval. Refer to ADC 1156. 2. Qualifier S2 is a migration code approved for use in X12 version 7020.
  945A FA202
  945A SE01
  945A SE02
  947I ST01 947 Warehouse Inventory Adjustment Advice
  947I ST02
  947I ST03
  947I W1501
  947I W1504 00 Original Indicates the initial transaction
  947I W1504 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  947I W1504 ZZ Mutually Defined 1. Used to identify the Unit of Use Indicator. When included, the quantity and unit of measure values associated with this transaction are applicable to the unit of use. 2. Authorized DLMS enhancement for DLA industrial activity support agreement only. Refer to ADC 376 and ADC 381.
  947I W1505 A5 Notice of Charge 1. This is the Change Estimated Completion Date (ECD) Transaction. Authorized for use by Commercial Asset Visibility (CAV) and by organizations interfacing with CAV by mutual agreement. Also authorized for use by the CAV–Organic Repairables Module (CAV-ORM) and by organizations interfacing with CAV-ORM by mutual agreement. CAV and CAV-ORM must ensure that trading partners can accept this CAV/CAV-ORM unique data. Use only when changing or establishing the estimated completion date for a previously submitted ‘Inventory Adjustment (Dual-Supply Condition Code Change)’ transaction. Use only with 2/W1901/0200 Quantity Adjustment Reason Code AC with W1916 Inventory Transaction Type Code DU – Inventory Adjustment (Dual). No inventory adjustment is taking place by this date change transaction. Duplicate detail data from original inventory adjustment transaction, as needed, with exception of the estimated completion date which is being revised by this transaction. Refer to ADC 343 and ADC 461. 2. Authorized DLMS migration enhancement for use by CAV, CAV-ORM and by CAV/CAV-ORM trading partners by mutual agreement. See introductory DLMS note 4.e.
  947I W1505 NU Inventory Adjustment
  947I W1506 FI File Authorized for Air Force and DSS use with PIC NWRM UIT. Use with W1505 Code NU to identify a materiel or disposal release confirmation and materiel release denial image transactions where the original transaction has bypassed the normal DAAS transaction flow. All transaction set recipients must use extreme caution to ensure that individual transactions with this code do not process as action documents which affect accountable records. Must use with 2/N101/1100 code ‘KK’ and 2/N106/1100 code ‘PK’. There will be no 2/N106/1100 code ‘TO’ for this transaction. Refer to ADC 347.
  947I W1506 W1 Reconcile Historical Records 1. Use to indicate the submission of historical information on previously reported adjustments. Recipients may not reject these transactions. 2. DLMS enhancement; see introductory DLMS note 4a.
  947I N101 RN Repair or Refurbish Location Must use to identify the CAV repair site.
  947I N101 SB Storage Area Use to identify the distribution depot/storage activity 1. Use to identify the depot or storage activity. 2. For Air Force GFP accountability, use to identify the CICP as the responsible custodial activity. Refer to ADC 1224.
  947I N101 XN Planning/Maintenance Organization 1. Used to identify a Shop Service Center/Shop Store. 2. Use in conjunction with N103 Identification Code Qualifier 92. 3. Refer to ADCs 284A, 381, and 1454 for known applications.
  947I N101 Z4 Owning Inventory Control Point Use to indicate the source of supply
  947I N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations DLMS enhancement; see introductory DLMS note 4a.
  947I N103 33 Commercial and Government Entity (CAGE) Use to identify establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees Use this to enable users to process mandatory inventory adjustments while in the custody of contractors using the CAGE code to all APSRS.
  947I N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454.
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