DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  947I N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  947I N104
  947I N106 FR Message From Use to identify the party originating the transaction set Must use in conjunction with the appropriate 1/N101/0400 code to indicate the organization cited in N104 is originating the transaction set.
  947I N901 AHE Property Loss Case Number 1. Use to indicate the property loss number when formatted as a 12-position alphanumeric number.
  947I N901 AHF Proof of Disposal Number 1. Use to indicate proof of removal in the form of a 13-position alphanumeric Plant Clearance case number.
  947I N902
  947I G6101 IC Information Contact Must use to identify the primary point of contact.
  947I G6102
  947I G6103 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies
  947I G6103 EM Electronic Mail
  947I G6103 EX Telephone Extension Use to identify a telephone extension Use immediately following codes AU, IT, or TE to identify a telephone extension.
  947I G6103 FX Facsimile
  947I G6103 IT International Telephone Include country and city code.
  947I G6103 TE Telephone The commercial telephone number Include the area code and number
  947I G6103 TL Telex An number to a particular telegraphy machine for routing printed messages
  947I G6103 TX TWX A number to a particular teletypewriter for routing message signals
  947I G6104
  947I G6105
  947I G6203 W Effective Time
  947I G6204
  947I W1901 AA Physical Count 1. Inventory Adjustment (Physical Inventory). Gain or loss disclosed as a result of physical count of stock, single adjustment (DIC D8A or D9A functionality). The use of reason code AA for an inventory adjustment gain combined with a quantity of 0 (zero) indicates that a physical inventory has taken place, and no record adjustment was necessary. 2. For Capital Equipment and UIT Programs, identify all serial numbers corresponding to the NSN, Condition Code, and Owner from the initial physical inventory request when using in combination with quantity of 0 (zero). The use of reason code AA in combination with zero quantity indicates to the owner the completion of the inventory. See ADC 1244.
  947I W1901 AB Accounting Error A gain or loss resulting from clerical or automated information system errors which are not subject to correction by reversal of original transaction, single adjustment Inventory Adjustment (Accounting Error). Gain or loss resulting from clerical or automated information system errors which are not subject to correction by reversal of original transaction, single adjustment. DIC D8B or D9B functionality)
  947I W1901 AC Condition Change Inventory Adjustment (Supply Condition) to identify a gain, loss or dual adjustment resulting from supply condition code transfer Inventory Adjustment (Supply Condition). Gain, loss or dual adjustment resulting from supply condition code transfer. (DIC D8C or D9C or DAC functionality)
  947I W1901 AD Purpose Change Inventory Adjustment (Purpose). Gain, loss or dual adjustment resulting from purpose transfer. (DIC D8D or D9D or DAD functionality)
  947I W1901 AE Reidentification Inventory Adjustment (Reidentification). Gain resulting from inspection of an item in stock which has been misidentified, single adjustment. (DIC D8J or D9J functionality)
  947I W1901 AF Stock Number Change Use to report a gain or loss resulting from stock number change Inventory Adjustment (Stock Number Change). Gain or loss resulting from stock number change. Excludes change of unit price only. (DIC D8K or D9K functionality)
  947I W1901 AG Ownership Change Inventory Adjustment (Ownership). Three Uses: (1) Report gain, loss, or dual adjustment resulting from ownership transfer (ship-in-place). Refer to ADC 1395. (2) Use for Single Manager for Conventional Ammunition (SCMA): gain, loss, or dual adjustment resulting from ownership transfer by the SMCA (legacy DIC D8S or D9S or DAS functionality; use of these legacy DICs is restricted to users of the conventional ammunition system). (3) For DLA industrial activity support agreement with Marine Corps only, identifies a gain or loss resulting from ownership change associated with re-warehousing. This ownership change can be requested by the Marine Corps or can occur as a result of materiel identified as discrepant upon receipt. There is no corresponding legacy DIC for this use, so D8Z/D9Z may be used to satisfy a DIC requirement in a mixed DLMS/DLSS environment when a legacy DIC is needed. Refer to ADC 402.
  947I W1901 AH Other Inventory Adjustment (Other). Gain or loss for which a specific code is not otherwise provided. (Assignor of code will maintain detailed intelligence pertaining to its use and, as required, will furnish these data.) (DIC D8Z or D9Z functionality)
  947I W1901 AI Disaster Inventory Adjustment Decrease (Disaster) Loss from major disasters, fire loss, enemy action, act of God, or similar circumstance, single adjustment (DIC D9H functionality) Inventory Adjustment Decrease (Disaster). Loss from major disasters, fire loss, enemy action, act of God, or similar circumstance, single adjustment. (DIC D9H functionality)
  947I W1901 AJ Survey Use to identify a loss from shrinkage, theft contamination, deterioration, and/or expired shelf life, single adjustment Inventory Adjustment Decrease (Survey Process). Loss from shrinkage, theft contamination, deterioration, and/or expired shelf life, single adjustment. (DIC D9G functionality)
  947I W1901 AK Transfer Inventory Adjustment (Logistics Transfer) Gain or loss of item management responsibility as a result of logistics transfer Inventory Adjustment (Logistics Transfer). Gain or loss of item management responsibility as a result of logistics transfer. (DIC D8E or D9E functionality)
  947I W1901 AL Capitalization Inventory Adjustment (Capitalization) used to indicate a gain to, or loss from, a stock fund or stock fund division at time of activation or subsequent extension/ expansion, as result of capitalization Inventory Adjustment (Capitalization). Gain to, or loss from, a stock fund or stock fund division at time of activation or subsequent extension/ expansion, as result of capitalization. (DIC D8F or D9F functionality)
  947I W1901 AM Missing Unique Item Identifier (UII)/Serial Number Inventory Adjustment (UII and/or serial number missing). Gain, loss or dual adjustment resulting solely from UII and/or serial number missing.
  947I W1901 AN Unit of Issue Change Use to identify a gain or loss resulting from unit of issue changes Inventory Adjustment (Unit of Issue Changes). Gain or loss resulting from unit of issue changes. Excludes change of unit price only. (DIC D8K or D9K functionality)
  947I W1901 AP Product/Formula Evaluation and Testing Inventory Adjustment Decrease (Destructive Test). Loss from destructive test, single adjustment. Authorized DLMS enhancement for DLA industrial activity support agreement only; see introductory DLMS note 4e. Refer to ADC 378.
  947I W1901 AQ Unique Item Identifier/Serial Number Mismatch Use to identify a gain, loss or dual adjustment resulting solely from Unique Item Identifier (UII) and/or serial number mismatch Inventory Adjustment (UII and/or serial number mismatch). Gain, loss or dual adjustment resulting solely from UII and/or serial number mismatch.
  947I W1901 BA Operating Variance
  947I W1901 BR Regrade Inventory Adjustment Decrease (Upgrade from Scrap). Loss resulting from the DLA Disposition Services process, authorized by DoD 4160.21-M, to upgrade materiel from scrap subsequent to the initial receipt of materiel. Single adjustment. There is no corresponding MILSTRAP legacy DIC function. Authorized DLMS enhancement for DLA Disposition Services only. Refer to ADC 1017.
  947I W1901 BS Downgrade Inventory Adjustment Decrease (Downgrade to Scrap) Loss resulting from the DLA Disposition Services process to downgrade materiel to scrap subsequent to the initial receipt of materiel Inventory Adjustment Decrease (Downgrade to Scrap). Loss resulting from the DLA Disposition Services process, authorized by DoD 4160.21-M, to downgrade materiel to scrap subsequent to the initial receipt of materiel. Single adjustment. There is no corresponding MILSTRAP legacy DIC for this use. Authorized DLMS enhancement for DLA Disposition Services only. Refer to ADC 443.
  947I W1901 CS Product Samples Used for CAV Detail Record. Authorized for INTERIM USE by Navy as a flag to identify CAV non-balance affecting ‘detail’ inventory adjustment transactions. The balance affecting CAV “summary” inventory adjustment transaction must use the appropriate standard ‘Quantity or Status Adjustment Reason’ code. Code ‘CS’ is nonstandard and is authorized for intra-Navy interim use pending implementation of “detail” information within a standard DLMS inventory adjustment transaction through looping structure. Used with W1916 Inventory Transaction Type ‘AD’ and ‘AJ’; not used with ‘DU - Dual Inventory Adjustment’. Navy will address CAV becoming compliant with DLMS standard after Navy ERP completes the Single Supply Solution Release 1.1 implementation in 2012. W1901 code ‘CS’ will be deleted from 947I at that time. Refer to ADC 343.
  947I W1901 WR Found/Recovered Use to identify a recovered asset as part of an investigation where the asset in question is now under DoD custody.
  947I W1901 WS Suspected Loss/Stolen Use to identify a potential lost or stolen asset no longer in custody, pending an investigation Use to identify a potential lost or stolen asset no longer in custody, pending an investigation.
  947I W1902
  947I W1903
  947I W1905 A2 Department of Defense Identification Code (DoDIC) Use to identify specific types of ammunition and explosives, indicating both the item and its packaging 1. Use to identify ammunition items. 2. DLMS enhancement; see introductory DLMS note 4a.
  947I W1905 A3 Locally Assigned Control Number 1. Defense Medical Logistics Standard Support (DMLSS)/Theater Enterprise-Wide Logistics System (TEWLS) use to cite their Local Catalog Identification which can reference multiple prime vendor part numbers for a specific site. 2. DLMS enhancement; see introductory DLMS note 4a.
  947I W1905 A4 Subsistence Identification Number Use to identify a brand name resale subsistence item
  947I W1905 FB Form Number 1. Use to identify the form stock number. 2. DLMS enhancement; see introductory DLMS note 4a.
  947I W1905 FS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification
  947I W1905 MG Manufacturer's Part Number Use to identify nonstandard materiel.
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