DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  527D PO409 CY Cubic Yard DLMS enhancement; see introductory DLMS note 4a.
  527D PO413 FT Foot DLMS enhancement; see introductory DLMS note 4a.
  527D PO413 IN Inch DLMS enhancement; see introductory DLMS note 4a.
  527D PO413 YD Yard DLMS enhancement; see introductory DLMS note 4a.
  527D N901 R1 Current Revision Number 1. Use to identify the special packaging instruction revision suffix, when applicable. 2. DLMS enhancement; see introductory DLMS note 4a.
  527D N901 W9 Special Packaging Instruction Number DLMS enhancement; see introductory DLMS note 4a.
  527D N901 X9 Internal Control Number DLMS enhancement; see introductory DLMS note 4a.
  527D LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  527D LQ01 EC Certification Requirements Code DLMS enhancement; see introductory DLMS note 4a.
  527D LQ01 JA Physical Characteristics Code DLMS enhancement; see introductory DLMS note 4a.
  527D LQ01 JB Weight or Fragility Code DLMS enhancement; see introductory DLMS note 4a.
  527D LQ01 JC Preservation Material Code DLMS enhancement; see introductory DLMS note 4a.
  527D LQ01 JD Quantity per Unit Pack Code DLMS enhancement; see introductory DLMS note 4a.
  527D LQ01 JE Preservation Data Code DLMS enhancement; see introductory DLMS note 4a.
  527D LQ01 JF Packing Requirement Level A Code DLMS enhancement; see introductory DLMS note 4a.
  527D LQ01 JG Packing Requirement Level B Code DLMS enhancement; see introductory DLMS note 4a.
  527D LQ01 JH Packing Requirement Level C Code DLMS enhancement; see introductory DLMS note 4a.
  527D LQ01 JI Intermediate Container Code DLMS enhancement; see introductory DLMS note 4a. DoD -M.
  527D LQ01 JK Intermediate Container Quantity Code DLMS enhancement; see introductory DLMS note 4a.
  527D LQ01 JL Special Marking Code DLMS enhancement; see introductory DLMS note 4a.
  527D N101 C4 Contract Administration Office DLMS enhancement; see introductory DLMS note 4a.
  527D N101 DZ Delivery Zone 1. Use to provide the DELIVERY LOCATION indicating where the materiel is to be staged/stored. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  527D N101 KK Registering Party 1. Use to identify the Component UIT registry. May be used by a Component when their UIT process requires that a copy of this 527D transaction must also be sent to a UIT registry for information purposes. Must be used with 2/N106/210 code ‘PK-Party to Receive Copy’ to identify that this is only an information copy of the transaction, for use with the Component UIT registry. 2. DLMS enhancement. See introductory DLMS note 4a.
  527D N101 RC Receiving Location 1. Use in due-in transactions to identify the location to receive the materiel when the total due-in quantity referenced in the 2/RCD/040 loop is due-in to one location only. When the quantity is stratified by receiving location, use the 2/QTY/310 loop. DoD -M 2. Use in pre-positioned material receipt (PMR) to identify the receiving location.
  527D N101 RM Party that remits payment 1. Use to identify the paying office. 2. DLMS enhancement; see introductory DLMS note 4a.
  527D N101 SB Storage Area Use to identify the storage activity (primary location) to receive the PMR when different from the receiving location. Applicable when materiel will be shipped directly to the of-station forward site under DLA industrial activity support. Refer to ADC 370.
  527D N101 SF Ship From Use to indicate the Ship From activity (shipping point) 1. Use to identify the initial shipping activity. 2. DLMS enhancement; see introductory DLMS note 4a. 3. For Navy Commercial Asset Visibility - Organic Repairables Module, this is the shipper in the PMR transaction for relocations (1/BR02/020/DE Advance Receipt with 2/LIN02/010/code N).
  527D N101 SU Supplier/Manufacturer 1. Use to identify the materiel supplier. 2. DLMS enhancement; see introductory DLMS note 4a.
  527D N101 WZ Final Maintenance Organization 1. For USAMA Medical use in PMR transactions to identify assembly/maintenance organization for medical/surgical component assembly. This organization will complete kit assemblies and ship to final destination activity. 2. DLMS Component-unique enhancement. See introductory DLMS note 4e.
  527D N101 XN Planning/Maintenance Organization 1. Used to identify a Shop Service Center/Shop Store. 2. Use in conjunction with N103 Identification Code Qualifier 92. 3. Refer to ADCs 284A, 381, and 1454 for known applications.
  527D N101 Z4 Owning Inventory Control Point Use to indicate the source of supply Use only in due-in transactions to identify the transaction recipient.
  527D N101 Z7 Mark-for Party 1. Use for Army and DPAS materiel fielding to identify the ultimate destination for the order when the activity is not the ship-to address. 2. DLMS enhancement; see introductory DLMS note 4a.
  527D N101 ZD Party to Receive Reports Use in PMR transactions only to indicate the organization to receive reports of receipts only when that organization is different from the organization originating the transaction set.
  527D N101 ZN Losing Inventory Manager Use for delinquent due-in, due-in reconciliation inquiry, due-in reconciliation advice, and memorandum DoD -M due-in transactions to identify the LIM.
  527D N101 ZP Gaining Inventory Manager Use for delinquent due-in, due-in reconciliation inquiry, due-in reconciliation advice, and memorandum due-in transactions to identify the GIM.
  527D N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component DLMS enhancement; see introductory DLMS note 4a.
  527D N103 33 Commercial and Government Entity (CAGE) 1. Use with codes SU and SF only. Use with code SF only when a DODAAC is not assigned. 2. DLMS enhancement; see introductory DLMS note 4a.
  527D N103 92 Assigned by Buyer or Buyer's Agent Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454.
  527D N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  527D N103 UR Uniform Resource Locator (URL) 1. Use when appropriate to identify the Component UIT registry. 2. DLMS enhancement; see introductory DLMS note 4a.
  527D N106 PK Party to Receive Copy 1. Use when appropriate to send an information copy of the transaction to a Component UIT registry. For use with N101 code K. 2. DLMS enhancement. See introductory DLMS note 4a.
  527D N106 TO Message To DoD -M Must use with the appropriate 2/N101/210 code to indicate the organization cited in N104 is receiving the transaction.
  527D REF01 BT Batch Number A quantity of material all of which was manufactured under identical conditions and assigned an identifying batch number 1. Use to identify the batch, lot, or production run. The batch/lot number may not exceed 20 characters in accordance with IUID policy. 2. Use ‘BT’ in 2/REF/250 when UI or serial number does not apply for the item. When UI or serial number is required in addition to batch/lot number, enter the UI or serial number in 2/REF/250 and enter the batch/lot number in 2/N9/270.
  527D REF01 SE Serial Number A value assigned for identification of an item 1. Use to identify the serial number when the UI (code U3) is not used. When UI and serial number are both being identified, provide the serial number in2/N9/270. The serial number may not exceed 30 characters and may only include alpha numeric characters, dashes and forward slashes. Spaces are not allowed. 2. DLMS enhancement. See introductory DLMS note 4a. U3 - Unique Supplier Identification Number (USIN): 1. Use to identify the UI. Place UI value in REF03. The UI may not exceed 50 characters in accordance with IUID Policy. A data maintenance action was approved in version 5020. The approved code/name is "UI - Department of Defense Unique Item Identifier. 2. DLMS enhancement. See introductory DLMS note 4a.
  527D G6201 BF Pack Date 1. Use to indicate date packed. 2. DLMS enhancement; see introductory DLMS note 4a.
  527D G6201 BI Inspection 1. Use to indicate the date of materiel inspection. 2. DLMS enhancement; see introductory DLMS note 4a.
  527D G6201 BJ Shelf-Life Expiration 1. Use to indicate the expiration date for shelf-life materiel. 2. DLMS enhancement; see introductory DLMS note 4a.
  527D G6201 BK Warranty Expiration 1. Use to indicate the date when the materiel Warranty expires. 2. DLMS enhancement; see introductory DLMS note 4a.
  527D G6201 BL Manufacture 1. Use to indicate the manufacturing date of the materiel. 2. DLMS enhancement; see introductory DLMS note 4a.
  527D N901 BT Batch Number A quantity of material all of which was manufactured under identical conditions and assigned an identifying batch number Use to identify the batch, lot, or production run when UI or serial number is identified in 2/REF/250. The batch/lot number may not exceed 20 characters in accordance with IUID policy.
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