DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  517M BR08
  517M BR09 N/A
  517M BR10 XM Issuer Number Use to identify the actual number of individual detail transactions included in this batch from 001 to 493 maximum 1. Use to identify the actual number of individual detail transactions included in this batch from 001 to 493 maximum. 2. Future streamlined data; see introductory DLMS note 3c. 1/30
  517M BR11
  517M G6201 64 Must Respond By Use in quantity verification inquiries to indicate the response due date Use in quantity verification inquiries to indicate the response due date. 8/8
  517M G6201 BS Product Receipt Date Use to indicate the last receipt date Use in MOV responses to indicate date of receipt of MOV requests. 8/8
  517M G6201 CA Cutoff Date Use for Materiel Obligation Validation (MOV) requests to identify the last date of record against which the open orders were obtained from the supply source's records Use for MOV requests to identify the last date of record against which the open orders were obtained from the supply source's records. 8/8
  517M G6202 N/A
  517M LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  517M LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 1. The MILSTRIP DIC is retained in the DLMS to facilitate transaction conversion in a mixed legacy MILSTRIP/DLMS environment. Continued support of the DIC in a full DLMS environment will be assessed at a future date. (Applicable only to DIC AP8 and AP9). 2. Future streamlined data; see introductory DLMS note 3c. 3/3
  517M LQ01 AK Distribution Code Use to identify the activity that will receive a supply status and other management data Use to identify the distribution of the MOV transaction set. 1/3
  517M LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command Use to identify the material cognizance symbol (COG) of the end item. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2/2
  517M LQ02
  517M N101 97 Party Waiving Requirements Use for Materiel Obligation Validation (MOV) to identify those organizations exempt from the current MOV cycle Use multiple iterations for MOV exemption transactions to identify those organizations exempt from the current MOV cycle. 1/60
  517M N101 BG Buying Group Use to identify the G-Invoicing Group Name Description 1. Use to identify the G-Invoicing Group Name Description. Refer ADC 1465. 2. DLMS enhancement; see introductory DLMS note 3a. 1/60
  517M N101 BT Bill-to-Party The organization to receive the billing for goods and/or services 1. Use for SFIS compliant systems to identify the BPN of the party to receive the bill. BPN may only be used when the corresponding DoDAAC is also provided. This will require a second iteration of the N1 loop with the same qualifier. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3/6
  517M N101 PK Party to Receive Copy An organization to be provided an informational copy of a transaction 1/60
  517M N101 Z4 Owning Inventory Control Point Use to indicate the source of supply 1/60
  517M N101 ZK Reporter Use to identify the organization accomplishing actions on behalf of the customer Use to identify the organization accomplishing actions on behalf of the customer. 1/60
  517M N101 ZR Validating Party Use to identify the party to affirm the validity of the requirement 1/60
  517M N102
  517M N103 10 Department of Defense Activity Address Code (DoDAAC) Use to identify specific units, activities, and/or organizations DLMS enhancement; see introductory DLMS note 3a. 6/6
  517M N103 50 Business License Number Use to identify buying or selling entities processing intragovernmental transactions 1. Use for SFIS to map to SFIS Data element “Business Partner Number TP3”. Enter the buyer’s BPN in N104. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 9/9
  517M N103 A2 Military Assistance Program Address Code (MAPAC) Use to identify the consignee in transportation documents and to obtain clear-text address and other shipment information from the military assistance program address directory (MAPAD) 1. Use to indicate the Security Assistance (SA) structured address data. Interpretation of this data may require additional codes cited elsewhere in the transaction. 2. DLMS enhancement; see introductory DLMS note 3a. 6/6
  517M N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  517M N104
  517M N106 FR Message From Use to identify the party originating the transaction set Use with the appropriate 1/N101/060 code to indicate that the organization cited in N104 is originating the transaction set. 1/60
  517M N106 TO Message To Use to identify the party to receive the transaction set Use with the appropriate 1/N101/060 code to indicate that the organization cited in N104 is the action organization receiving the transaction set. 1/60
  517M G6101 IC Information Contact Must use in the first repetition to identify the primary POC and their primary communication number.
  517M G6102
  517M G6103 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  517M G6103 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  517M G6103 EX Telephone Extension Use to identify a telephone extension Use in a repetition immediately following AU, IT, or TE to identify a telephone extension. 1/60
  517M G6103 FX Facsimile The facsimile (FAX) telephone number 10/10
  517M G6103 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code. 1/60
  517M G6103 TE Telephone The commercial telephone number Include the area code and number 10/10
  517M G6103 TL Telex An number to a particular telegraphy machine for routing printed messages 1/60
  517M G6103 TX TWX A number to a particular teletypewriter for routing message signals 1/60
  517M G6104
  517M G6105
  517M QTY01 38 Original Quantity Use to identify the quantity Use for excessive quantity verification inquiry transactions to indicate the quantity requisitioned. 1/15
  517M QTY01 40 Remaining Quantity Use for Materiel Obligation Validation (MOV) response, reinstatement request, and excessive quantity verification advice transactions to indicate the quantity still required by the validating organization Use for MOV response, MOV reinstatement request, and excessive quantity verification advice transactions to indicate the quantity still required by the validating organization. (Note: The quantity cited for MOV reinstatement request transactions cannot exceed the quantity cancelled.) 1/15
  517M QTY01 63 On Order Quantity Use for Materiel Obligation Validation (MOV) requests to indicate the unfilled quantity of items being validated by the source of supply Use for MOV requests to indicate the unfilled quantity of items being validated by the source of supply. 1/15
  517M QTY01 AA Unacknowledged Quantity Use to indicate quantity that will be supplied from procurement or quantity shipped Use to indicate quantity that will be supplied from procurement for which an MOV response was not received. 1/15
  517M QTY02
  517M QTY03
  517M QTY03-01
  517M N901 1I Department of Defense Identification Code (DoDIC) Use to identify specific types of ammunition and explosives, indicating both the item and its packaging Use to identify ammunition items. 4/4
  517M N901 FQ Form Number A unique stock number associated with a specific Approved Code form Use to identify the form stock number. Enter the form stock number in N903. Refer to ADC 1287. 1/30
  517M N901 MF Manufacturers Part Number A number assigned by a manufacturer to an item of production Use to identify nonstandard materiel. Enter the manufacturer’s part number in N903. Refer to ADC 1287. 1/30
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