DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  527D N901 SE Serial Number A value assigned for identification of an item Use to identify the serial number (when code U3 is used in REF01).
  527D QTY01 5U Frequency Use to identify the Mapping Product Cycle Frequency. This identifies the number of days that a Flight Information Program Map product is effective before mandatory disposal. Use with due-in and PMR for mapping products. Authorized DLMS migration enhancement. Refer to ADC 172.
  527D QTY01 AH Number of Message Recipients Use to identify the Total Automatic Initial Distribution Quantity. This represents the total number of subscriptions. Must use with due-in and PMR for mapping products when the 2/D08/080 Automatic Initial Distribution Required indicator is "Y". Authorized DLMS migration enhancement. Refer to ADC 172.
  527D QTY01 BA Due-In
  527D QTY01 OC Order Count DLA Disposition Services uses to identify the Disposition Services Complete Container Count. This represents the total number of DTIDs in a specified disposition services container, and therefore the number of receipts expected for a given container. DLMS enhancement authorized for use by DLA Disposition Services with PMRs for relocation (1/BR02/20 Transaction Type Code DE in conjunction with 2/LIN01/10 code N).
  527D N101 RC Receiving Location
  527D N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component DLMS enhancement; see introductory DLMS note 4a.
  527D N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  527D FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  527D FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps.
  527D FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
  527D FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense
  527D FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution
  527D FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code.
  527D FA102 A520 Base Charge Use for materiel charges only Use for materiel charges only.
  527D FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders
  527D FA102 D340 Goods and Services Charge Use for both materiels and related services Use for both materiel and related services. DoD -M.
  527D FA102 F060 Other Accessorial Service Charge Use for accessorial costs
  527D FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport
  527D FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation.
  527D FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment
  527D FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded)
  527D FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BAC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  527D FA201 IA Security Cooperation Implementing Agency Use to identify the military department or defense agency responsible for the execution of military assistance programs. With respect to Foreign Military Sales (FMS), the military department or defense agency assigned responsibility by the Defense Security Cooperation Agency to prepare a Letter of Offer and Acceptance (LOA) and to implement an Foreign Military Sales (FMS) case 1. Use for DLA Disposition Services PMR for FMS requisitioned materiel with associated freeze action pending approval. Refer to ADC 156. 2. Qualifier IA is a migration code approved for use in X12 version 7020.
  527D FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) Use to indicate the Authorization Accounting Authority (A)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN).
  527D FA201 S1 Security Cooperation Customer Code Used to represent the country, international organization, region, or program authority associated with transactions recorded in security cooperation systems and associated programs implemented in the foreign military sales (FMS) 1. Use for DLA Disposition Services MRO/RDO for FMS requisitioned materiel with associated freeze action pending approval. Refer to ADC 156. 2. Qualifier S1 is a migration code approved for use in X12 version 7020.
  527D FA201 S2 Security Cooperation Case Designator Use with the Security Cooperation customer code to identify a particular foreign military sale 1. Use for DLA Disposition Services MRO/RDO for FMS requisitioned materiel with associated freeze action pending approval. Refer to ADC 156. 2. Qualifier S2 is a migration code approved for use in X12 version 7020.
  527R ST01 527 Material Due-In and Receipt
  527R BR01 0 Original Indicates the initial transaction
  527R BR01 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  527R BR01 ZZ Mutually Defined 1. Use to identify the Unit of Use Indicator. When included, the quantity and unit of measure values associated with this transaction are applicable to the unit of use. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 3. Authorized DLMS enhancement for DLA Disposition Services use with receipt and historical receipt transactions. Refer to ADC 42.
  527R BR02 CJ Confirmation 1. Use to identify a Disposition Services Turn-In Receipt Acknowledgement (TRA) transaction. The DLA Disposition Services Field Office uses to acknowledge receipt of materiel turned in to DLA Disposition Services. The DLA Disposition Service Field Office sends the TRA transaction back to the activity identified in the disposal turn-in document (DTID) number. 2. The TRA transaction is an authorized DLMS enhancement with no corresponding legacy DLS DIC. Refer to ADC 1.
  527R BR02 D4 Receipt Use when reporting a receipt of materiel into DoD inventory. (MILSTRAP legacy DIC D4_/D6_ functionality) and Materiel Receipt Acknowledgement (MRA) , 1420, 1454, 1464, .
  527R BR02 DG Response Use when responding to an inquiry regarding an over-due receipt. (MILSTRAP legacy DIC DXC/DXD functionality).
  527R BR02 IN Inquiry Use when initiating an inquiry for receipt information. (MILSTRAP legacy DIC DXA/DXB functionality).
  527R BR02 TG Receipt Acknowledgment Inquiry Use for a Follow-up for Delinquent MRA. (MILSTRAP legacy DIC DRF functionality).
  527R BR02 TH Receipt Acknowledgment Advice Use for MRA to acknowledge the receipt or nonreceipt of materiel (MILSTRAP legacy DIC DRA functionality). Use in conjunction with BR06 Action Code V-Respond when sending MRA in response to a Follow-up for Delinquent MRA (MILSTRAP legacy DIC DRB functionality.).
  527R BR06 V Respond MRA Response to follow-up Transaction. Use in conjunction with BR02 Transaction Type Code TH when sending an MRA in response to a Follow-up for Delinquent MRA. (MILSTRAP legacy DIC DRB functionality.) Refer to ADC 313.
  527R BR06 FI File 1. Authorized for Air Force and DS use with PIC Nuclear Weapons-Related Material (NWRM) unique Item Tracking (UIT). Use with BR02 Code D4 to identify a receipt image transaction where the original receipt transaction has bypassed the normal DAS transaction flow. All transaction set recipients must use extreme caution to ensure individual transactions with this code do not process as action documents which affect accountable records. Must use with 2/N101/210 code ‘K’ and 2/N106/210 code ‘PK’. There will be no 2/N106/210 code ‘TO’ for this transaction. Refer to ADC 347. 2. Authorized for Air Force contractor inventory control point (CICP) use to provide an image of the MRA or TRA to the Air Force accountable property system record (APSR) to update the inventory intransit balance. Refer to ADC 1238. 3. Must use when transmitting an image of receipt transactions to DAS as required by DoDM 4140.01 Volume 5. Refer to ADC 1292.
  527R BR06 W1 Reconcile Historical Records 1. Use to indicate the submission of historical information on previously reported receipts. Recipients may not reject these transactions. 2. DLMS enhancement; see introductory DLMS note 5a.
  527R N101 41 Submitter 1. Use in MRAs to identify the reporting activity. 2. Used in Commercial Asset Visibility (CAV) receipts to identify the repair contractor submitting the receipt. CAV expresses the repair contractor as a DODAAC (N103 code 10).
  527R N101 RC Receiving Location 1. Use only in receipts, responses concerning overdue receipts, and historical receipt submissions to indicate the organization receiving or designated to receive materiel. Use N104 code M4 Routing Identifier Code (RIC) for the activity unless otherwise authorized. 2. DLA Disposition Services Field Office uses with the Disposition Services Turn-In Receipt Acknowledgment transaction. Used in conjunction with N106 code FR. 3. For Air Force GFP accountability, use to identify the CICP as the responsible custodial activity. Refer to ADC 125.
  527R N101 XN Planning/Maintenance Organization 1. Used to identify a Shop Service Center/Shop Store. 2. Use in conjunction with N103 Identification Code Qualifier 92. 3. Refer to ADCs 284A, 381, and 1454 for known applications.
  527R N101 Z4 Owning Inventory Control Point Use to indicate the source of supply 1. Use to identify the supply source. and Materiel Receipt Acknowledgement (MRA) , 1420, 1454, 1464, 2. For Air Force GFP accountability, use to identify the Air Force CICP forwarding an MRA or TRA image transaction (identified by 1/BR06/020 Code FI) to the APSR. Refer to ADC 1238.
  527R N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component 1. DLMS enhancement; see introductory DLMS note 5a. 2. CAV uses for receipts in conjunction with N101 code 41 to identify the DODAAC of the repair contractor submitting the receipt to CAV.
  527R N103 92 Assigned by Buyer or Buyer's Agent Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381 and 1454.
  527R N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  527R N106 FR Message From Use to identify the party originating the transaction set Must use with the appropriate 1/N101/070 code to indicate the organization cited in N104 is originating the transaction set.
  527R LIN02 A2 Department of Defense Identification Code (DoDIC) Use to identify specific types of ammunition and explosives, indicating both the item and its packaging 1. Use to identify ammunition items. 2. DLMS enhancement; see introductory DLMS note 5a.
  527R LIN02 A3 Locally Assigned Control Number 1. Defense Medical Logistics Standard Support (DMLS)/Theater Enterprise-Wide Logistics System (TEWLS) use to cite their Local Catalog Identification which can reference multiple prime vendor part numbers for a specific site. 2. DLMS enhancement. See introductory DLMS note 5a.
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