DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  517M FA201 A1 Department Indicator Use to identify the Requesting Agency Component TAS AID (Agency Identifier) in G-Invoicing related transactions. Use to identify, or to modify, “Department Regular” in DoD SLOA/Accounting Classification 1. Use to identify the Requesting Agency Component TAS AID (Agency Identifier) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Department Regular”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory note 3f.
  517M FA201 A2 Transfer from Department This identifies the federal agency of obligation authority to the DoD or one of its components . For the transfer of obligation authority, the transfer agency retains responsibility for the fund account and the recipient agency charges against the fund account of the transfer agency 1. Use to identify the Requesting Agency Component TAS ATA (Allocation Transfer Agency Identifier) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Department Transfer”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory note 3f.
  517M FA201 A4 Basic Symbol Number Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) Main (Main Account Code) 1. Use to identify the Requesting Agency Component TAS Main (Main Account Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Main Account”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3f.
  517M FA201 A5 Sub-class Use to identify the Requesting Agency Component TAS SP (Sub- Level Prefix Code) in G-Invoicing. Use to identify, or to modify “Sub Class” in SLOA 1. Use to identify the Requesting Agency Component TAS SP (Sub- Level Prefix Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. Reserved for DoD SLOA/Accounting Classification use to identify “Sub Class”. Refer to ADC 1043. 3. Sub Class is a potential future DLMS enhancement; see introductory DLMS note 3a.
  517M FA201 A6 Sub-Account Symbol Use to specify subsidiary level accounts associated to the main account of the Treasury Appropriation Fund Symbol (TAFS) 1. Use to identify the Requesting Agency Component TAS SUB (Sub- Account Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Sub Account”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3f.
  517M FA201 AI Activity Indicator Use to Identify the area that performed a specific objective, for DoD SLOA/Accounting Classification use 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020.
  517M FA201 B2 Budget Sub-activity Number Identifies an organization to which funds have been Sub-Allocated 1. For DoD SLOA/Accounting Classification use to identify “Sub-Allocation (formerly known as Limit/Subhead)'. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f.
  517M FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) Use to modify, or in the case of an unmatched modification, to identify the fund code. Modifier transactions may not be used to change this field for GFM requisitions.
  517M FA201 BE Business Event Type Code Indicates the type of financial activity, such as payments, collections, borrowings, etc., being reported in the Government-wide Accounting and Reporting (GWA) system 1. Use in G- Invoicing related transactions. Refer to ADC 1465. 2. Reserved for DoD SLOA/Accounting Classification. Refer to ADC 1043. 3. Potential future DLMS enhancement; see introductory DLMS note 3a. 4. Approved for use in X12 version 7020.
  517M FA201 C3 Budget Restriction Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) A (Availability Type Code) 1. Use to identify the Requesting Agency Component TAS A (Availability Type Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Availability Type”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3f.
  517M FA201 CC Cost Center Identifier Used to track and accumulate costs associated with a specific organizational unit or project, and is typically included on documents like contracts, inventory requisitions, and labor distribution forms 1. For DoD SLOA/Accounting Classification.Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020.
  517M FA201 F1 Object Class Categories in a classification system that present obligations by the items or services purchased by the Federal Government 1. For DoD SLOA/Accounting Classification use. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f.
  517M FA201 FA Functional Area Use to identify a logical division of a Component's business operations It represents the Functions the Component performs 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020.
  517M FA201 FC Funding Center Identifier Use to define a responsibility area within an organizational unit to which budget authority is assigned 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020.
  517M FA201 FT Funding Type Use to flag those expenditures incurred for a designated Treasury Appropriation Fund Symbol (TAFS) account that are considered reimbursable to the account 1. For DoD SLOA/Accounting Classification use to identify “Reimbursable Flag”. Refer to ADC 1043. 2. Qualifier FT is an X12 Version Release 04030 Migration Code. 3. Authorized DLMS enhancement; see introductory DLMS note 3f.
  517M FA201 H1 Cost Code Use to identify the classification of an organization's revenues, expenses or consumable resources 1. For DoD SLOA/Accounting Classification use to identify “Cost Element Code”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f.
  517M FA201 IA Security Cooperation Implementing Agency Use to identify the military department or defense agency responsible for the execution of military assistance programs. With respect to Foreign Military Sales (FMS), the military department or defense agency assigned responsibility by the Defense Security Cooperation Agency to prepare a Letter of Offer and Acceptance (LOA) and to implement an Foreign Military Sales (FMS) case 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020.
  517M FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) 1. For DoD SLOA/Accounting Classification use to identify “Agency Accounting Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f.
  517M FA201 P1 Disbursing Station Number Identification number that indicates authority to receive and disburse public funds and issue checks on the United States Treasury 1. Use to identify the Agency Location Code (ALC) in G- Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Agency Disbursing Identifier Code”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3f.
  517M FA201 P5 Security Cooperation Case Line Item Identifier Use to identify a specific line item within a Foreign Military Sales (FMS) case 1. For DoD SLOA/Accounting Classification use to identify “Security Cooperation Case Line Item Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f.
  517M FA201 S1 Security Cooperation Customer Code Used to represent the country, international organization, region, or program authority associated with transactions recorded in security cooperation systems and associated programs implemented in the foreign military sales (FMS) 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. DLMS enhancement; see introductory DLMS note 3d. A field size exceeding 2 positions is not supportable under current MILSTRIP and MAPAC processes. Three character codes are not authorized at this time. 3. Approved for use in X12 version 7020.
  517M FA201 S2 Security Cooperation Case Designator Use with the Security Cooperation customer code to identify a particular foreign military sale 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. A field size exceeding 3 positions is not supportable under current MILSTRIP processes. Four character codes are not authorized at this time. 3. Approved for use in X12 version 7020.
  517M FA201 WO Work Order Number An individual unit of work, batch, or lot of a distinct product or service 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020.
  517M FA201 YB Beginning Period of Availability In annual and multi-year accounts, identifies the first year of availability under law that an account may incur new obligations 1. Use to identify the Requesting Agency Component TAS BPOA in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Beginning Period of Availability Fiscal Year Date”. Refer to ADC 1043. 3. Use as appropriate to represent Program Year. Availability Type Code must be “X”. Refer to ADC 1043B. 4. Authorized DLMS enhancement; see introductory DLMS note 3f. 5. Approved for use in X12 version 7020.
  517M FA201 YE Ending Period of Availability Use to identify the last year of availability under law that an account may incur new obligations 1. Use to identify the Requesting Agency Component TAS EPOA in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Ending Period of Availability Fiscal Year Date”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3f. 4. Approved for use in X12 version 7020.
  527D ST01 527 Material Due-In and Receipt
  527D BR01 0 Original Indicates the initial transaction
  527D BR01 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  527D BR01 ZZ Mutually Defined 1. Use to identify the Unit of Use Indicator. When included, the quantity and unit of measure values associated with this transaction are applicable to the unit of use. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  527D BR02 DA Due-In Managers use to establish due-in records. (MILSTRAP DIC D_/DF_ functionality).
  527D BR02 DE Advance Receipt Owners use to provide storage activities with Pre-positioned Materiel Receipt (PMR) transaction. PMR was previously known as advance receipt information transaction. (MILSTRAP DIC DU_/DW_ functionality).
  527D BR02 LC Due-in Reconciliation Inquiry GIMs use to initiate a reconciliation of all procurement source dues-in for logistically reassigned DoD -M materiel which was not received. (MILSTRAP DIC DLE functionality).
  527D BR02 TI Delinquent Due-in Advice LIMs use to provide GIMs with due-in information in response to an inquiry and to provide revised Estimated Delivery Dates (EDs) as changes occur. (MILSTRAP DIC DLD functionality).
  527D BR02 TJ Delinquent Due-in Inquiry GIMs use to inquire to LIMs for information on delinquent procurement source dues-in. (MILSTRAP DIC DLC functionality).
  527D BR02 TK Due-in Reconciliation Advice LIMs use to respond to GIMs due-in reconciliation inquiries. (MILSTRAP DIC DLF functionality).
  527D BR06 RS Report Status IMs use to provide a replenishment delay notification, IAW DoD Component agreement, when materiel to support a National Inventory Management Strategy (NIMS) site requirement is not available for shipment. In this instance, the transaction will contain a delay notification code and an estimated shipping date (ESD). BR06 code ‘RS’ is only for use with PMR transactions (BR02 code ‘DE’) for relocations (2/LIN02/010 code ‘N’).
  527D BR06 SL Schedule Used in combination with BR02 code DE to indicate this transaction is associated to one or multiple pre-positioned release orders. Must use in combination with DLMS 940R Materiel Release qualifier W0508=RA or CR to invoke the pre-positioned release order.
  527D N101 41 Submitter 1. Use to identify the party preparing the PMR when the receipt is to be reported to another organization. 2. DLMS enhancement; see introductory DLMS note 4a. Refer to ADC 353. 3. CAV uses with PMR transaction to identify that the CAV contractor maintenance site shipping the item is generating the transaction. Authorized DLMS migration enhancement for CAV use. See introductory DLMS note 4g. Refer to ADC 342.
  527D N101 KA Item Manager 1. Use to identify the Integrated Material Manager (IM)/Inventory Control Point (ICP). DoD -M 2. Also used to identify DLA as the party initiating the PMR when non-DLA managed materiel is provided to the Navy under DLA industrial activity support. Refer to ADC 370.
  527D N101 ZN Losing Inventory Manager Use for delinquent due-in, due-in reconciliation inquiry, due-in reconciliation advice, and memorandum due-in transactions to identify the LIM.
  527D N101 ZP Gaining Inventory Manager Use for delinquent due-in, due-in reconciliation inquiry, due-in reconciliation advice, and memorandum due-in transactions to identify the GIM.
  527D N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component DLMS enhancement; see introductory DLMS note 4a.
  527D N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  527D N106 FR Message From Use to identify the party originating the transaction set Must use with the appropriate 1/N101/070 code to indicate the organization cited in N104 is originating the transaction set.
  527D G6101 PP Program Manager Use to identify the materiel fielding representative directing the shipment.
  527D G6103 AU Defense Switched Network Use to identify the DSN telephone number.
  527D G6103 EM Electronic Mail
  527D G6103 EX Telephone Extension DoD -M Use immediately following codes AU, IT, or TE to identify a telephone extension.
  527D G6103 FX Facsimile
  527D G6103 IT International Telephone Include the country and city code.
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