DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  842A-W N101 DIR Distribution Recipient Use to identify the recipient of the distribution copy forwarded by email or other non-transaction method.
  842A-W N101 SUS Supply Source 1. Use as applicable to identify the source of supply (SoS) by Routing Identifier Code (RIC). Must use for customer SDRs (Document Type 6, 7, and V); this is the party that directed the shipment. 2. For Transhipper prepared SDRs (Document Type W), use to identify the party that directed the shipment. 3. Pending delayed implementation of ADC 126, also use this field to identify the owner/manager.
  842A-W N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component
  842A-W N103 33 Commercial and Government Entity (CAGE)
  842A-W N103 50 Business License Number Use to identify buying or selling entities processing intragovernmental transactions 1. Use for SFIS to map to SFIS Data element “Business Partner Number TP3”. Enter the buyer’s BPN in N104. 2. Authorized DLMS enhancement; see introductory note 6.
  842A-W N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  842A-W PER01 PU Report Preparer Use to identify the preparing official's information as associated with a new SDR submission.
  842A-W PER03 AU Defense Switched Network
  842A-W PER03 EM Electronic Mail
  842A-W PER03 FX Facsimile Use to identify the commercial FAX number.
  842A-W PER03 TE Telephone Use to identify the commercial number.
  842A-W PER03 WF Work Facsimile Number Use to identify the DSN FAX number.
  842A-W PER05 AU Defense Switched Network
  842A-W PER05 EM Electronic Mail
  842A-W PER05 FX Facsimile Use to identify the commercial FAX number.
  842A-W PER05 TE Telephone Use to identify the commercial number.
  842A-W PER05 WF Work Facsimile Number Use to identify the DSN FAX number.
  842A-W PER07 AU Defense Switched Network
  842A-W PER07 EM Electronic Mail
  842A-W PER07 FX Facsimile Use to identify the commercial FAX number.
  842A-W PER07 TE Telephone Use to identify the commercial number.
  842A-W PER07 WF Work Facsimile Number Use to identify the DSN FAX number.
  842A-W LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  842A-W LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel 1. Use to identify the condition of the discrepant materiel. 2. Use for all SDR document types except Type 5. 3. When a W discrepancy code is used, Qualifier BG must also be used. BG - Condition: 1. Use to identify the Supply Condition Code of the incorrect (wrong) item received. 2. Only used when a W discrepancy code is used. 3. Not used for SDR Document Type 5.
  842A-W LQ01 EQ Controlled Inventory Item Code Use to identify the CIC associated with the wrong item received.
  842A-W LQ01 FD Demilitarization Code Use to identify Demilitarization Code associated with the wrong item received.
  842A-W LQ01 GY Cause of Loss Code 1. Use to identify the Cause Code. This is a DLA unique data element and is not applicable to other Components. 2. A data maintenance action was approved in version 5030. The approved code/name is "DC - Cause Code".
  842A-W LQ01 HA Discrepancy Code 1. Use up to three repetitions to identify the discrepancy. SDRs/SQCRs use up to three discrepancy codes.) 2. Four-character packaging discrepancy codes are required on new submissions applicable to packaging discrepancies. (Refer to ADC 1059).
  842A-W NCA02 UC Other Action Use code UC to satisfy ANSI syntax.
  842A-W N101 L1 Inspection Location For SQCR use only. Use to identify the actual bin/shelf storage location for the inspected materiel.
  842C-I ST01 842 Nonconformance Report
  842C-I BNR01 1 Cancelation
  842C-I BNR01 2 Ad Use to identify an updated screening report is provided with additional Comments to clarify the screening request. All other original information is retransmitted in this transaction. If original information was not accurate, use cancelation and resubmit the request.
  842C-I BNR01 13 Request Use to identify a new stock screening request provided for action to storage locations known to hold materiel identified for screening. Storage location reply is required.
  842C-I BNR01 22 Information Copy Use to identify an informational stock screening request provided to storage locations not known to hold materiel identified for screening. The storage location will not reply to an information copy, but will provide a SQCR if applicable.
  842C-I BNR06 WA Work Assignment Use to identify a stock screening request.
  842C-I N101 HA Owner 1. Use to identify materiel owner when the stock screen requester is not the materiel manager. 2. Refer to ADC 1045; target implementation 1Q FY 2017.
  842C-I N101 SB Storage Area Use to identify the Distribution Depot or other storage location receiving the stock screen request.
  842C-I N101 ICP Inventory Control Point 1. Use to identify materiel owner/manager initiating the stock screen request. 2. Use of this qualifier to be eliminated upon implementation of ADC 1045 (target implementation 1Q FY 2017).
  842C-I N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component
  842C-I N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  842C-I N106 FR Message From Use to identify the party originating the transaction set Use to indicate the organization cited above is originating the transaction set.
  842C-I N106 TO Message To Use to identify the party to receive the transaction set Use to indicate the organization cited above is receiving the transaction set.
  842C-I PER01 RQ Requestor Use to identify owner/manager point of contact information.
  842C-I PER03 FX Facsimile
  842C-I PER03 TE Telephone Use to identify the phone number of the stock screening request preparer.
  842C-I PER05 EM Electronic Mail Use to identify the email address of the stock screening request preparer.
  842C-I PER07 AU Defense Switched Network
  842C-I PER07 WF Work Facsimile Number 1. Use for the DSN fax number. 2. Refer to ADC 1045; target implementation 1Q FY 2017.
  842C-I HL03 RP Report
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