DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  824R REF01 WL Federal Supply Classification Code Use to identify the supply classification of an item of supply identified under the federal cataloging program, an item of production and/or a homogeneous area of commodities in respect to their physical or performance characteristics. The first two digits identify the federal supply group and the last two digits identify the specific class within the specified group 1. Use for nonstandard materiel when used in the transaction being rejected. Use REF03 to provide the appropriate description. 2. DLMS enhancement; see introductory DLMS note 6a. 4/4
  824R REF01 X7 Batch Sequence Number Identifies the batch control number assigned to each batch of transactions forwarded to a single activity for validation Use to identify the batch control number from the beginning segment of the transaction being rejected, when DLMS 517M is being rejected. 1/30
  824R REF01 XD Subsistence Identification Number Use to identify a brand name resale subsistence item Use to identify subsistence items when used in the transaction being rejected. 15/15
  824R REF01 ZZ Mutually Defined 1. Use to identify nonstandard materiel when all other authorized codes do not apply or cannot be determined (includes management control numbers and locally assigned control numbers) when used in the transaction being rejected. 2. DLMS enhancement; see introductory DLMS note 6a.
  824R REF01 ACC Status Use to identify the current state, i.e. availability, condition, or progress Use to identify the Status Report Code (Data Element 850) from the Beginning Segment of the transaction being rejected, when applicable. A data maintenance action was approved in version 5050. The approved code/name is "X11 – Status Report Code ".
  824R REF01 PRT Product Type Use to identify the Schedule Type Qualifier Use to identify the Schedule Type Qualifier (Data Element 675) from the Beginning Segment of the transaction being rejected, when applicable. A data maintenance action was approved in version 5040. The approved code/name is "XX7 - Schedule Type Code". 1/30
  824R REF02
  824R REF03
  824R REF04
  824R REF04-01 OQ Order Number Use to identify the legacy four-position call/order number associated with the PIIN or Contract Line Item Number (CLIN) 1. Use to identify the legacy four position call/order number associated with the CLIN in 2/REF01/020 Code C7. 2. Do not use for the PIID call/order number. The PIID call/order number is mapped to OTI02 Code CT. Refer to ADC 1161. 4/4
  824R REF04-01 W7 Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees 1. Use with REF01 code MF to uniquely identify the manufacturer's part number when cited in the transaction being rejected. 2. Authorized DLMS enhancement; see introductory DLMS note 6e. 5/5
  824R REF04-02
  824R DTM01 097 Transaction Creation Use to identify the date of transaction preparation 8/8
  824R DTM02
  824R DTM03
  824R NM101 Z4 Owning Inventory Control Point Use to indicate the source of supply For use with 2/LQ01/086 qualifier ET (Reject Advice Code), code value ‘AB’ (Rejected, submitted to incorrect manager), to identify the correct manager. 1/60
  824R NM102 6 Organization
  824R NM108 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations DLMS enhancement; See introductory DLMS note 6a. 6/6
  824R NM108 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  824R NM109
  824R TED01 848 Incorrect Data Use to indicate that specific reject advice Use to indicate that specific reject advice is conveyed under 2/LQ01/086. Qualifier ET. 2/2
  824R TED01 OTH Other Use to provide narrative message reject information from DAAS 1. DLA Transaction Services uses to provide narrative message reject information. Use with the 2/NTE/080 segment 2. DLMS enhancement. See introductory DLMS note 6a. 1/80
  824R TED02
  824R TED07
  824R NTE01 OTH Other Instructions Use to provide other instructions 1/2000
  824R NTE02
  824R LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  824R LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 1. The DLSS DIC is retained in the DLMS to facilitate transaction conversion in a mixed DLSS/DLMS environment. Continued support of the DIC in a full DLMS environment will be assessed at a future date. 2. The DIC is not to be applicable to every rejection transaction. 3. May use 2 iterations of LQ01 code 0 when the rejected transaction contained an LQ01 code 0. Use one iteration with LQ02 code value DZG, when applicable, to represent DLMS 824R equated to MILSTRAP DIC DZG in a mixed DLSS/DLMS environment. Use another iteration of LQ01 code 0 with the code value from the transaction being rejected when applicable. 4. Future Streamlined data; See introductory DLMS note 6c. 3/3
  824R LQ01 ET Reject Advice Code Identifies to the originator of a transaction the reason for rejection and indicates return of the transaction for correction and resubmission Use to identify reason original transaction was rejected. 2/2
  824R LQ02
  824R SE01
  824R SE02
  830D ST01 830 Planning Schedule with Release Capability Use a single occurrence of this transaction set to transmit Demand Data Exchange (DDE) Projected Supply Plan transactions to one or more Inventory Control Points (ICPs)/Integrated Material Managers (IMMs). At this time, DDE Projected Supply Plans are only submitted to the Defense Logistics Agency (DLA) ICP/IMM.” Use one occurrence of this transaction set to transmit a single or multiple transactions. DoD logistics users should refer to the Defense Logistics Management Standards (DLMS) Implementation Convention (IC) available at URL: www.dla.mil/does/DLMS. The DLMS IC provides specific business rules, conditions, and authorized codes necessary for appropriate use of this IC within the DLMS.
  830D ST02
  830D ST03
  830D BFR01 00 Original Indicates the initial transaction
  830D BFR01 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  830D BFR02
  830D BFR04 PR Planned Requirement Based Use to indicate that data reflect DDE Projected Supply Plan requirements.
  830D BFR05 A Actual Discrete Quantities Use to indicate that quantities reflect discrete requirements.
  830D BFR06
  830D BFR07
  830D BFR08
  830D BFR12 AA Customized Ordering Forecast Must use to indicate the transaction is a DDE Projected Supply Plan.
  830D BFR13 FI File Authorized only for DAAS use to provide an information only image of the demand data exchange projected supply plan transaction to DLA RIC-TO SMS when DLA is not the source of supply.
  830D N101 41 Submitter Use to identify participating activity which submits proposed data directly to the DLA logistics information service for approval. The submitting activity may be the activity which originates the data, or an intermediate monitoring activity, e.g., DLA supply center, defense atomic support agency, through which the originating activity is required to submit its proposals to DLA logistics information service Must use to identify the submitter of the DDE requirement.
  830D N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations Use to identify the submitter. 6/6
  830D N104
  830D N106 FR Message From Use to identify the party originating the transaction set Must use to indicate the organization cited in N104 is originating the transaction set. 1/60
  830D LIN01
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