DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  842P PWK01 AE Attachment Use to indicate that supporting documentation may be obtained electronically in the form of images or files. Must provide the file name, including file type, in the description at PWK07.
  842P PWK02 FT File Transfer Use to indicate attachments are available.
  842P PWK05 UR Uniform Resource Locator (URL) Use to indicate the URL for retrieval of Attachment files via Web service.
  842P LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  842P LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel Use to identify the Supply Condition Code of the deficient materiel.
  842P LQ01 CR Federal Item Identification Guide Criticality (FIG) Code 1. Use to identify the Federal Item Identification Guide - Criticality Code and cite in LQ02. 2. Approved for use in X12 version 4050.
  842P LQ01 CW Controvert Code 1. Use to identify the PQDR Rebuttal Code. Must use in a reply Rebuttal transaction (BNR01Code=R). 2. Use only valid codes as prescribed under the DLMS and cite in LQ02; see introductory DLMS Notes.
  842P LQ01 DE Signal Code Use to indicate the bill-to and ship-to DoDAAC (Department of Defense Activity Address Code) for an item 1. Use to identify the Signal Code. 2. This element may only be populated by the Originating Point, Screening Point or Action Point. For inter-service transactions, only the Screening Point and Action Point can update this element.
  842P LQ01 DG Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) 1. Use to identify the Fund Code. This is the two position alpha/numeric code used to designate the billing method (interfund or non-interfund). When interfund billing is indicated, the fund code also indicates the fund account to be charged (disbursed) or credited (refunded). 2. This element may only be populated by the Originating Point, Screening Point or Action Point. For inter-service transactions, only the Screening Point and Action Point can update this element.
  842P LQ01 EQ Controlled Inventory Item Code 1. Use to identify the Controlled Inventory Item Code. 2. This element may only be populated by the Originating Point, Screening Point or Action Point. For inter-service transactions, only the Screening Point and Action Point can update this element.
  842P LQ01 FD Demilitarization Code 1. Use to identify the Demilitarization Code. 2. This element may only be populated by the Originating Point, Screening Point or Action Point. For inter-service transactions, only the Screening Point and Action Point can update this element.
  842P LQ01 ARC Action Requested Code 1. SF368 Block 21: Enter codes "C" (Credit), "R" (Repair), "E" (Replacement) or "O" (Other) in LQ02, as applicable. This field may only be populated by the Originating Point. 2. Approved for use in X12 version 8060.
  842P LQ01 CAT Corrective Action Taken Code Eighth Positions of the PQDR Summary Code. AKA Corrective Action Taken Code. 1. Definition: Corrective action code taken as a result of the investigation. DLAR 415.24 or Reference (g)for appropriate codes. 2. This field may be populated/updated by the Support Point or the Action Point. The Screening Point may use the code if it is not their intention to forward the PQDR to an Action Point. Once the PQDR is forwarded to the Action Point, the Screening Point will not be able to populate/update Summary Code fields and will communicate with the Action Point through the Rebuttal process for any updates/changes. 3. Approved for use in X12 version 8060.
  842P LQ01 CDC Current Disposition Code 1. SF368 Block 19: Use codes H-Holding Exhibit, D-Disposed of/Destroyed, R-Repaired, or O-Other. 2. This field may only be populated by the Originating Point. 3. Approved for use in X12 version 8060.
  842P LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command Use to identify the materiel cognizance symbol (COG). Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  842P LQ01 DRC Deficiency Responsibility Code 1. First Position of PQDR Summary Code. AKA Defect Responsibility Code. Indicates the responsible/liable party for the deficiency. See PQDR Joint Regulation for appropriate codes. This field may be populated/updated by the Support Point or the Action Point. The Screening Point may use the code if it is not their intention to forward the PQDR to an Action Point. Once the PQDR is forwarded to the Action Point, the Screening Point will not be able to populate/update Summary Code fields and will communicate with the Action Point through the Rebuttal process for any updates/changes. 2. Approved for use in X12 version 8060.
  842P LQ01 DVC Defect Verified Code 1. Definition: Code used to indicate whether the defect actually existed as described. Use codes N-Defect not verified, O-Other Than reported, U-Unable to Test, Y-Defect Verified. This field may be populated by the Screening Point, Action Point, or the Support Point. 2. Approved for use in X12 version 8060.
  842P LQ01 FEC Final Exhibit Disposition Code Ninth Positions of the PQDR Summary Code. AKA Final Exhibit Disposition Code. 1. Definition: Code representing the current disposition of the exhibit. See DLAR 415.24 or Reference (g)for appropriate codes. 2. This field may be populated by the Support Point or the Action Point. The Screening Point may use the code if it is not their intention to forward the PQDR to an Action Point. Once the PQDR is forwarded to the Action Point, the Screening Point will not be able to populate/update Summary Code fields and will communicate with the Action Point through the Rebuttal process for any updates/changes. 3. Approved for use in X12 version 8060.
  842P LQ01 GCP Product Quality Deficiency Report General Correspondence Purpose Code 1. Use to identify the Product Quality Deficiency Report General Correspondence Purpose Code 2. Use only valid codes as prescribed under the DLMS; see introductory DLMS Notes 3 and 4. 3. Approved for use in X12 version 8060.
  842P LQ01 IRC Product Quality Deficiency Report Interim Reply Code 1. Use to identify the Product Quality Deficiency Report Interim Reply Code 2. Use only valid codes as prescribed under the DLMS; see introductory DLMS Notes 3 and 4. 3. Approved for use in X12 version 8060.
  842P LQ01 MAC Material Management Aggregation Code 1. Use to identify the Material Management Aggregation Code (MAC) for NSNs managed by a specific manager (i.e., System, program, aggregation, selected FSC, technology group). This is an Air Force-unique data element meaningful to the Air Force only. 2. Approved for use in X12 version 5010.
  842P LQ01 P1C Product Quality Deficiency Report Cost Code 1. Definition AKA DLA Cost Code. Use Codes C-Cost to Gov’t (Commercial Supplier), G-Cost to Navy(Government Manufacturer/Supplier), N-No Cost to Gov’t (Commercial Supplier), U-undetermined, Z-No Cost to Navy (Government Manufacturer /Supplier) 2. This field may only be populated by the Screening Point or Action Point. 3. Approved for use in X12 version 8060.
  842P LQ01 P2C Product Quality Deficiency Report Credit Code 1. A single character alpha code used to describe whether credit or other form of resolution is authorized. Use only codes: F-Repaired by user, P-Vendor Replacement, R-Vendor Repair, S-Source of Supply Replacement, T-Source of Supply Repair, W-Credit Authorized, X-No Credit Authorized. This field may be populated by the Screening Point, Action Point, or the Support Point. 2. Approved for use in X12 version 8060.
  842P LQ01 PAT Preventative Action Taken 1. Seventh Positions of the PQDR Summary Code. AKA Preventative Action Taken Code. 2. Definition: Code used to indicate the preventive action taken to prevent recurrence. DLAR 415.24 or Reference (g) for appropriate codes. This field may be populated/updated by the Support Point or the Action Point. The Screening Point may use the code if it is not their intention to forward the PQDR to an Action Point. Once the PQDR is forwarded to the Action Point, the Screening Point will not be able to populate/update Summary Code fields and will communicate with the Action Point through the Rebuttal process for any updates/changes 3. Approved for use in X12 version 8060.
  842P LQ01 PCC Product Quality Deficiency Report Cancelation Code 1. Use to identify the Product Quality Deficiency Report Cancelation Code. 2. Use only valid codes as prescribed under the DLMS; see introductory DLMS Notes 3 and 4. 3. Approved for use in X12 version 8060.
  842P LQ01 PCD Detailed Cause Code 1. Fourth- Sixth Positions of the PQDR Summary Code. AKA Detailed Cause Code. 2. Definition: Refer to DLAR 415.24 or Refer to Reference (g) detailed cause of deficiency. 3. Approved for use in X12 version 8060.
  842P LQ01 PDD Product Quality Deficiency Report Discovery Defect Code 1. Use to identify the Product Quality Deficiency Report Discovery Defect Code. 2. Use only valid codes as prescribed under the DLMS; see introductory DLMS Notes 3 and 4. 3. Approved for use in X12 version 8060.
  842P LQ01 PQC Product Quality Deficiency Report Retract Reason Code 1. Use to identify the Product Quality Deficiency Report Retract Reason Code. 2. Use only valid codes as prescribed under the DLMS; see introductory DLMS Notes 3 and 4. 3. Approved for use in X12 version 8060.
  842P LQ01 RAC Product Quality Deficiency Report Reject Advice Code 1. Use to identify the PQDR Reject Advice Code. 2. Use only valid codes as prescribed under the DLMS; see introductory DLMS Notes 3 and 4. 3. Approved for use in X12 version 8060.
  842P LQ01 SDC Severity of Defect Code 1. Second position of PQDR Summary Code. Level of Severity of the defect. This field may be populated/updated by the Support Point or the Action Point. The Screening Point may use the code if it is not their intention to forward the PQDR to an Action Point. Once the PQDR is forwarded to the Action Point, the Screening Point will not be able to populate/update Summary Code fields and will communicate with the Action Point through the Rebuttal process for any updates/changes. 2. Approved for use in X12 version 8060.
  842P LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling Use to identify the Special Material Identification Code (SMIC) for an end item. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  842P NCD02 5 Discrepant For all transactions, use to satisfy ANSI requirement.
  842P NTE01 ACT Action 1. Use to identify Action Requested narrative (also known as Originator Recommendation). This is the Recommended action requested by the Originator or Screening Point. 2. This element may only be populated by the Originating Point or Screening Point.
  842P NTE01 ADD Additional Information 1. Use to identify Additional Information narrative for PQDR. Also, used when a PQDR Final reply is required or needs to be rebutted. Use to identify the narrative Comments for all set codes, except follow up (45). 2.This element may be populated/updated by all processing points.
  842P NTE01 COD Corrected Data Use to identify the narrative Comments associated with a PQDR. Status Comment used to pass General Correspondence between system users. When data is Corrected Comments should explain what fields are affected. Not used for follow up TS-45, but used for TS-CO, and TS-SU.
  842P NTE01 FDD Final Deficiency Description 1. This will be the final closing Comments from the Screening Point that includes their summary of the investigation on the “53”. This is a narrative field which provides the Screening Point an opportunity to provide Comments without changing the Action Point closing letter. 2. This field may only be populated by the Screening Point.
  842P NTE01 ODD Originator Deficiency Description 1. Use to identify the originator’s Description of Deficiency (also known as Narrative Details). This is the originator’s description of the deficiency and any requested actions. Equates to SF368, Block 3. 2. This element may only be populated by the Originating Point or Screening Point.
  842P NTE01 SPS Screening Point Summary Use to identify the originators Location of Exhibit narrative 1. Use to identify the originators Location of Exhibit narrative. This is detailed information about where materiel is currently located. Do not use for a TS-13 exhibit request. 2. This element may only be populated by the Originating Point or the Screening Point.
  842P REF01 BT Batch Number A quantity of material all of which was manufactured under identical conditions and assigned an identifying batch number 1. Use in IUID loop to identify the batch, lot, or production run related to the deficient materiel. These fields can be updated by the Screening Point using a Status Update. 2. The batch/lot number may not exceed 20 characters in accordance with IUID policy.
  842P REF01 SE Serial Number A value assigned for identification of an item 1. Use in IUID loop to identify the serial number. Equates to SF 368 Block 1 Deficient Item Serial Number. These fields can be updated by the Screening Point using a Status Update. 2. For Next Higher Assembly Serial Number (SF368, Block 17d) refer to 2/LIN20/020 Code 02 in the report loop. For Engine Serial Number, refer to 2/LIN26/020 Code SN in the report loop. For serial number of the End Item (SF 368, Block 18d), refer to 2/REF01/070 Code SEE in the report loop. 3. The serial number may not exceed 30 characters and may only include alpha numeric characters, dashes and forward slashes. Spaces are not allowed.
  842P REF01 UII Department of Defense Unique Item Identifier 1. Use in IUID loop to identify the UI value. If UI, then “SEE” is required. “BT” is optional. 2. Approved for use in X12 version 5020. These fields can be updated by the Screening Point using a Status Update. 3. The UI may not exceed 50 characters in accordance with IUID policy.
  842P QTY01 17 Quantity on Hand 1. Use to identify the Quantity in Stock of the Nonconforming Materiel at the originator’s location. This is the quantity of items currently held in stock. Equates to SF368, Block 10d. 2. The Screening Point may update this using a status update.
  842P QTY01 1K Time Units 1. It describes how long a part has been operating since it was overhauled. Equates to SF368, Block 7. This is mandatory if 2/REF/070/=BY=N/R/O. 2. This element may be populated by all processing points.
  842P QTY01 39 Shipped Quantity 1. Use to identify the Quantity of Exhibits Shipped. 2. This element may only be populated by the Originating Point, Screening Point or Action Point.
  842P QTY01 86 Nonconformance Quantity 1. Used to identify the Quantity Deficient of the nonconforming materiel received. This is the quantity of deficient items as reported by the originator. This equates to SF368, Block 10c. 2. This element may only be populated by the Originating Point or Screening Point. Only the Screening Point can update this element.
  842P QTY01 87 Quantity Received 1. Used to identify the Quantity Received of the nonconforming materiel received. Equates to SF368, Block 10a. 2. This element may only be populated by the Originating Point, Screening Point or Action Point.
  842P QTY01 9W Quantity of Exhibits Requested 1. Use to identify the quantity of Exhibits Requested by Action or Support Point. 2. This element may only be used/updated by the Action Point or the Support Point. 3. Action Point not authorized to change qty if the request is coming from the Support Point.
  842P QTY01 AO Verified Receipts 1. Use to identify the quantity of Exhibits Received by the Action or Support Point. 2. This element may only be populated or updated by the Action Point or the Support Point.
  842P QTY01 OT Number of Operating Periods at Failure 1. Use to identify the Operating Time at Failure (OTAF). This is a measurement of time prior to failure. It describes how long a part was operated before failure. Equates to SF368, Block 7. 2. This element may be populated by all processing points.
  842P QTY01 T9 Time Since Installation 1. It describes how long a part has been operational since installation. Equates to SF368, Block 7. 2. Field size = 15 3. This element may only be populated by the Originating Point, Screening Point or Action Point. For inter-service transactions, only the Screening Point and Action Point can update this element. 4. Approved for use in X12 version 8060.
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