DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  842A-R FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded)
  842A-R FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BAC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  842A-R FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) Use to indicate the Authorization Accounting Authority (A)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN).
  842A-W ST01 842 Nonconformance Report
  842A-W BNR01 0 Original Indicates the initial transaction 1. Use to identify a new submission. 2. Transaction Set Purpose Code 0 is also used on WebSDR-forwarded SDRs where the original SDR was directed to the wrong action activity (associated with disposition/status reply code 504). It will appear as a new SDR to the new action activity, but will include identification of the forwarding activity and date forwarded (Qualifier 514).
  842A-W BNR01 1 Cancelation
  842A-W BNR01 15 Re-Submission 1. Use to request reconsideration on a SDR/SQCR resolution/disposition (SDR must contain additional information/justification). Can be used only after having received a reply from the action activity. 2. Use of request for reconsideration is valid for all SDR Document Type Codes. 22 - Information Copy : Use to indicate SDR is information copy dissemination to non-action activities. (Use of this code is not comparable to SDR Action Code 1H and 3B which informs the action activity that the SDR is provided for information only).
  842A-W BNR01 45 Follow-up Submitters use to follow-up on open SDR/SQCR.
  842A-W BNR01 47 Transfer 1. Use to indicate SDR is forwarded by action activity to a secondary action activity. 2. Reserved - not currently available.
  842A-W BNR01 49 Original - No Response Necessary Reserved - not authorized for use.
  842A-W BNR01 50 Register FMS customers use to contest the U.S. Government decision subsequent to reconsideration request.
  842A-W BNR01 CO Corrected 1. Document Number and Suffix may not be modified from the original submission. If these were identified in error the SDR must be canceled and resubmitted. 2. Only allowable changes include narrative Comments, to include the International Logistics Control Office (ILCO) Comments section, update the repackaging corrective action cost, quantity, supply condition code, upload an Attachment as evidential mater, and action code for Disposition Service Type. D - with any subcategory. All other changes must be Corrected in a new SDR submission. Invalid data changes will be rejected. Refer to ADC 1374 and 1374A.
  842A-W BNR06 C1 Claim Information Mandatory use for SDR/SQCR Transactions. M - in 9th position), provide the value in the PID field. For Other Transaction (OT) agreements, the type of instrument (9th position of PID) will be a 3 for Research OTs or 9 for Prototype and Production OTs. Refer to ADC 1161A or ADC 1420.
  842A-W N101 41 Submitter 1. Use to identify the submitter of the SDR transaction. (The customer will be identified as the submitter unless using N101 Code Z6 or ZS.) 2. For Type 5 SQCRs this signifies the storage activity.
  842A-W N101 PK Party to Receive Copy Use to identify the organization to receive a distribution copy of the SDR.
  842A-W N101 Z6 Transferring Party Use with BGR01 Code 47 to indicate the routing identifier of the action activity forwarding the SDR. (Identify the customer at 2/N101/280 Code LW.).
  842A-W N101 ZD Party to Receive Reports 1. Use to identify the organization to receive action copy of the SDR. 2. For Type 5 SQCRs this signifies the material owner.
  842A-W N101 ZS Monitoring Party Use to identify the (DODAAC) of the International Logistics Control Office (ILCO). (Identify the customer at 2/N101/280 Code LW.).
  842A-W N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component 1. Used for the customer DODAAC. 2. May be used for identification of other activities in accordance with Component SDR application rules for the DoD WebSDR interface.
  842A-W N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  842A-W N106 FR Message From Use to identify the party originating the transaction set 1. Use to indicate the organization cited above is originating the transaction set. 2. For SDR/SQCR, use with Code 41 to indicate the organization cited above is originating the transaction set.
  842A-W N106 TO Message To Use to identify the party to receive the transaction set 1. Use to indicate the organization cited above is receiving the transaction set. 2. For SDR/SQCR, use the Code ZD to indicate the organization cited above is receiving the transaction set.
  842A-W PER01 CB Changed By 1. Use to identify the preparing official's information as associated with modified SDR/SQCR. 2. Mandatory data element for SDR/SQCR.
  842A-W PER01 CZ Claim Recipient Use to identify the recipient of the SDR report or follow-on action transmitted by email. WebSDR will make email distribution of the SDR transaction to any party identified as a claim recipient. If both qualifiers CZ and ES are used, CZ will be considered the primary recipient and ES will be considered the alternate/backup recipient. (May be used with any 1/N101 addressee.) Refer to ADC 187 and ADC 459. ES - Electronic Submission Recipient: Use to identify the recipient of the SDR report or follow-on action transmitted by email. WebSDR will make email distribution of the SDR transaction to any party identified as an electronic submission recipient. If both qualifiers CZ and ES are used, CZ will be considered the primary recipient and ES will be considered the alternate/backup recipient. (May be used with any 1/N101 addressee.) Refer to ADC 187.
  842A-W PER01 FC Forwarder Contact Use to identify a point of contact at the action activity forwarding the SDR.
  842A-W PER01 IL International Logistics Control Office Point of Contact Approved for use in X12 version 5030.
  842A-W PER01 PI Preparer Use to identify the preparing official's information as associated with canceled SDR/SQCR. An ANSI data maintenance request has been prepared to request a new data element 1270 code qualifier.
  842A-W PER01 PU Report Preparer Use to identify the preparing official's information as associated with a new SDR/SQCR submission.
  842A-W PER01 RQ Requestor Use to identify preparing official's information as associated with a contested SDR (ILCO POC for contested SDR or request for reconsideration is identified using Qualifier SEE).
  842A-W PER01 SM Submitting Contact Use to identify submitting contact as associated with an SDR follow up.
  842A-W PER03 AU Defense Switched Network
  842A-W PER03 EM Electronic Mail
  842A-W PER03 FX Facsimile Use to identify the commercial FAX number.
  842A-W PER03 TE Telephone Use to identify the commercial number. = 16.
  842A-W PER03 WF Work Facsimile Number Use to identify the DSN FAX number.
  842A-W PER05 AU Defense Switched Network
  842A-W PER05 EM Electronic Mail
  842A-W PER05 FX Facsimile Use to identify the commercial FAX number.
  842A-W PER05 TE Telephone Use to identify the commercial number.
  842A-W PER05 WF Work Facsimile Number Use to identify the DSN FAX number.
  842A-W PER07 AU Defense Switched Network
  842A-W PER07 EM Electronic Mail
  842A-W PER07 FX Facsimile Use to identify the commercial FAX number.
  842A-W PER07 TE Telephone Use to identify the commercial number.
  842A-W PER07 WF Work Facsimile Number Use to identify the DSN FAX number.
  842A-W HL03 I Item For SDR/SQCR, Use to identify IUID data consistent with IUID data requirements or materiel identification by batch/lot number. The IUID data is caried in the REF segment (UI and Serial Number). When providing batch/lot number (sz0, the storage location may also be provided. The NCD segment is required by ANSI syntax and is used to indicate if an item is received or not received. Must use a separate IUID loop for each item or each batch/lot number. Skip this level when not applicable. IUID data is a DLMS enhancements; these data elements may or may not be received or understood by the recipient’s automated processing system. Use only the REF, N1, and NCA Segments in this loop. Skip this level when not applicable.
  842A-W HL03 RP Report 1. Use in SDR/SQCR transactions to satisfy ANSI syntax requirement. 2. Must use for non-serialized UIT items.
  842A-W LIN02 A3 Locally Assigned Control Number 1. Defense Medical Logistics Standard Support (DMLS)/Theater Enterprise-Wide Logistics System (TEWLS) use to cite the Local Catalog Identification. 2. DLMS enhancement; see introductory DLMS Note 3a. Refer to ADC 32.
  842A-W LIN02 FS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification Use to identify the NSN for the materiel.
  842A-W LIN02 MG Manufacturer's Part Number A number assigned by a manufacturer to an item of production 1. Use to identify the part number for the item. 2. May be used to identify the supplier-assigned part number when applicable to a DoD EMAL or GSA Advantage/Global internet order from a vendor catalog. When used for supplier part number, identify the associated CAGE at 2/LIN04. Refer to ADC 1068.
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