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Search and find frequently asked questions concerning packaging related topics.
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Where can I find a list of Packaging and Marking Discrepancy Codes and their definitions?
A complete list of discrepancy codes can be found in DLM 4000.25, Volume 2, Chapter 17, Appendix 7.28, Supply Discrepancy Report Relevant Data Elements. Packaging and marking discrepancy codes will begin with a “P”.
Category: PPP&M Codes
I received a vendor notification letter for non-compliant marking and/or packaging. How do I know what was wrong with my shipment?
If you have questions, contact your contract administrator via the Post Award Request (PAR) on DLA Internet Bid Board System (DIBBS) and they will direct to the packaging specialist of record for a response.
Category: PPP&M Communications
What is the difference in the Unit of Issue (UI) and Quantity per Unit Pack (QUP)?
A Unit of Issue (UI) is the unit by which a material is issued. The number of UIs bound or packaged in a unit pack is the Quantity per Unit Pack (QUP). A unit pack is the first tie, wrap, or container of an item.
Category: Unit of Issue (UI), Quantity Per Unit Pack (QUP), Unit of Measure (UM)
Where can I find the written requirements for RP001 and IP025?
The technical and quality requirements found in contracts are posted on the DLA Internet Bid Board System (DIBBS) . Click on the link titled DLA Master List of Technical and Quality Requirements that was valid at the time contract was issued.
Category: Tech and Quality Requirements
I am shipping hazardous materials. Where do I find the requirements and other guidance?
The technical and quality requirements found in contracts are posted on the DLA Internet Bid Board System (DIBBS) Click on the link titled DLA Master List of Technical and Quality Requirements that was valid at the time contract was issued. In addition, visit the DoD Hazardous Materials Packaging and Transportation Community of Practice.
Category: Hazardous Material
Can vendors/contractors request a Quantity Per Unit Pack (QUP) change?
All QUP change requests are routed to the Packaging Specialist (PKGS) of record for review. The PKGS will determine if the request meets DLA and DOD requirements and either approve or deny the request. No other personnel are authorized to change the QUP.
Category: Unit of Issue (UI), Quantity per Unit Pack (QUP), Unit of Measure (UM)
What is the difference between vendor commercial packaging/best commercial practice and packaging in accordance with ASTM D3951, Standard Practice for Commercial Packaging?
ASTM D3951 sets a standard and has specific requirements. There is no set standard for vendor commercial packaging/best commercial packaging. ASTM D3951 is DOD approved standard for commercial packaging.
Category: Commercial Packaging
There is a “Z” in the contract packaging requirements, but there aren’t any supplemental instructions. How do I get that information?
Submit a Post Award Request (PAR) to the Contracting Officer to request the supplemental information for the “Z” packaging code.
Are we supposed to put labels on all containers and do all containers have barcodes?
MIL-STD-129R outlines the label and barcode requirements for material being shipped into the DOD supply chain. MIL-STD-129 provides illustrations and detailed requirements for the marking and labeling of packaging.
Category: Marking
How can I get a copy of the Special Packaging Instruction (SPI) referenced in my contract/solicitation?
The Special Packaging Instructions (SPI) are identified as an engineering drawing located in cFolders technical documents. The SPI may have a different drawing number than the SPI number identified in the packaging requirements section. After thoroughly reviewing the technical documents in cFolders, if the SPI cannot be found, please submit a Post Award Request (PAR) to the Contracting Officer to inform them the SPI is not available.
Category: Special Packaging Instructions (SPIs)
My contract refers to a packaging specification. Will the Contracting Officer provide me with a copy?
DLA ASSIST Quick Search contains Military standards and specifications in PDF form ready for download free of charge. Industry specifications can be obtained through their respective organization.
Category: Packaging Specifications
How do I request a Unit of Issue (UI) change?
DLA/DOD personnel will submit a DD Form 1359 request to the identified UI Coordinator. Vendor requests should be submitted using the Post Award Request (PAR) request link on DLA Internet Bid Board System (DIBBS). Once submitted, the request will be routed to the UI coordinator for the specified supply chain. It is important to note that a UI change request takes some time for review and, if approved, will not become effective for 90 days after final approval. UI change requests require approval from the packaging specialist and product specialist, finance, and the UI coordinator. The UI coordinator may reach out to the administrators of existing long term contracts to determine if those LTCs would be adversely affected.
I don’t understand the Unit of Issue as noted in the contract. Who do I contact for assistance?
Submit a Post Award Request (PAR) to the Contracting Officer for clarification.
What is Electrostatic Discharge?
Category: Electrostatic Discharge (ESD)
What is Electromagnetic Interference (EMI)?
A disruption that affects an electrical circuit because of either electromagnetic induction or externally emitted electromagnetic radiation. EMI is the interference from one electrical or electronic system to another caused by the electromagnetic fields generated by its operation.
Why are items susceptible to electrostatic discharges?
While microchips have grown smaller with greater functional capabilities, the components have become increasingly more complex requiring minute amounts of electrical current in terms of microvolts (one-millionth of a volt). These items are sensitive/susceptible to damage caused by static electricity and or electromagnetic forces. Thus, requiring electrostatic/electromagnetic protective packaging materials, special marking, special workstations, clothing, equipment, and handling procedures.
Are there different types of ESD damage?
Yes. There are three types of ESD damage.
Upset failures (temporary)
Upset failures occur when ESD has caused a current flow that is not significant enough to cause total failure. However, when the item is in use, it may intermittently result in gate leakage, causing loss of software or incorrect storage of information.
Direct catastrophic failure (permanent)
Direct catastrophic failure occurs when a component is damaged to the point that it is no longer serviceable and will never again function. This is the easiest type of ESD damage to find since it usually can be detected during testing.
Latent failures
Latent failures occur when ESD weakens the component to the point that it will still function properly during testing; however, over time, the component will cause poor system performance, and eventually complete system failure will occur. This usually occurs or is first noticed in the field.
Why do I have to apply MIL-PRF-81705 barrier materials?
ESD protective materials limit static electricity generation by rapidly dissipating electrostatic charges over its surface or volume or provides shielding against electromagnetic interference forces. These barrier materials are used to fabricate enclosures for electrostatic susceptible equipment and components. They are especially formulated to prevent the build-up or retention of electrostatic potential, the objective being to maximize explosive safety, to protect miniature electronic parts, and to preclude ignition of stray flammable materials. Guidance in the application of these materials may be found in ANSI/ESD S20.20, Handbook for the Development of an Electrostatic Discharge Control Program for the Protection of Electronic Parts, Assemblies and Equipment.
How can I identify if an item is electrostatic discharge (ESD) susceptible?
Drawings, specifications, technical sheets, and packaging/marking requirements usually identify items which are ESD susceptible. DODM 4100.39, Volume 10 tables establish codes to identify items that are ESD susceptible. Table 82 - WATER TYPE CARGO CODE (TCC)
Table 189 - ELECTROSTATIC DISCHARGE CODE (ESDC)
Table 193 - FSCs REQUIRING ELECTROSTATIC DISCHARGE CODES
Items identified as being susceptible to ESD/Electromagnetic Interference (EMI) may have a military method of preservation code of MOP “GX.” Special packaging materials are used to protect the item from electrostatic or electro-magnetic interference depending on the sensitivity of the item. When MOP=DW is required, the Special Mat'l content of ESD/EM it is required to be handled at an ESDS protected workstation. Additionally, the application of an ESD susceptible items label(s) IAW MIL-STD-129 is required. While this is not the typical MOP=GX, it does require special handling . Most ESDS items will have a Special Marking Code of “39”. This code indicates that ESD susceptible electronic device requirements of MIL–STD–129 apply. The US Army Missile Command has identified FSC 5955 (Oscillators and Piezoelectric Crystals), 5963 (Electronic Modules), and 7042 (Mini and Microcomputer Control Devices) as ESD items. MIL-PRF-19500 and Qualification Part Search (dla.mil) respectively documents ESD Classes and identifies part numbers as ESD or non-susceptible. Note: The ESD/EMI, TCC, and method of preservation (MOP) codes should all be in agreement (e.g. ESD/EMI-B; TCC-3; and MOP-GX). If these data sets are not in agreement, please contact the managing activity on the web FLIS Total Item Record (SOS) and request an ESD Challenge. The managing activity will conduct technical research to verify the coded data to ensure it aligns with the manufacturer or specification data.
What is a Ground?
A mass such as earth, a vehicle hull, or building frame capable of accepting a large electrical charge.
What are special Preservation Requirements for ESD materials?
ZZ - ADDITIONAL SPECIAL MARKING: 39 - ESD susceptible electronic device requirements of MIL-STD-129 apply ZZ - ADDITIONAL SPECIAL MARKING: 01- FRAGILE MARKING requirement of MIL-STD-129 apply ZZ - ADDITIONAL SPECIAL MARKING: IP027, Unit Package and Marking Requirements for Component Lead Finish applies. IP027 can be found in the Technical and Quality Master List of Requirements on the DLA Internet Bid Board System (DIBBS).
In addition to all other marking requirements in this contract, the Contractor shall apply one of the assigned markings in accordance with paragraphs 5.3.1 and 5.3.2 of IPC/JEDEC J-STD-609, Marking and Labeling of Components to Identify Lead (Pb), Pb-Free and Other Attributes to each individual unit pack of the item being acquired. Placement of the markings shall be in accordance with paragraph 6.1 of the standard.
Category: ESD Preservation
Where can I find the requirements of a "GX" preservation method code?
The "GX" preservation method code can be found in MIL-STD-2073, within Table J.Ia (Specialized Preservation Codes).
What are the requirements of a "GX" preservation method code?
The most correct description of Code "GX" is located within MIL-STD-2073-1, Table J.Ia*:
"Preserve by Method 41 as follows: Items subject to damage by electromagnetic and electrostatic field forces shall be initially wrapped in material conforming to MIL-PRF-81705, Type III, or bags conforming to MIL-DTL-117, Type II, Class H, Style 2, or cushioned in material conforming to A-A-3129, Type I, Grade B or PPP-C-795, Class 2 or PPP-C-1797, Type II, to prevent bag puncture, and unit packed in a heat-sealed bag conforming to MIL-DTL-117, Type I, Class F, Style 1. Re-closable cushioned pouches conforming to MIL-DTL-81997, Type I or II, may be used in lieu of initial wrap or cushioning. Lead or terminal configurations for all items shall be maintained as manufactured without causing loads or stresses capable of causing damage to the item. Materials used to maintain item position and lead or terminal configuration shall permit item removal without damage to the item. Electrostatic discharge (ESD) sensitive caution labels shall be applied in accordance with MIL-STD-129."
Note: MIL-PRF-81705, Type II is obsolete due to no approved sources available.
What do I do if an item is ESD, but the packaging requirements do not cite method of preservation "GX" or a special packaging instruction referencing MIL-PRF-81705 barrier material?
Submit a Post Award Request (PAR) for any question (packaging related or other) using the PAR link on the DLA Internet Bid Board System (DIBBS).
When I have a preservation method code "GX" listed in a solicitation or contract, what are the acceptable materials I can use?
1. Wrap or Cushion:
2. Unit Pack: IN A HEAT-SEALED BAG CONFORMING ONLY TO:
3. Apply ESD Labels and mark in accordance with MIL-STD-129.
4. Supplemental Unit Containers:
5. Intermediate Containers:
1a: Direct qualification requirement:
1b: Indirect qualification requirement:
1f: Indirect qualification requirement:
Category: ESD Acceptable Materials
How can I determine if I bought the correct barrier material?
MIL-PRF-81705 requires material to be identified per paragraph 3.6 to ensure material was produced by a qualified source. Specific markings are outlined. These markings are required for material to be considered compliant and for inspectors and customers to properly identify material as a qualified barrier material. These markings must be present, no exceptions or deviations permitted. Military barrier materials are identified by their markings. For determining if you actually received MIL-PRF-81705, check for the following information. Two groups of markings are used to identify the material.
The two groups appear sequentially, running the length of the barrier, with 1 inch space between the groups. A complete group of markings will appear every 6 inches of the roll width or flat cut sheets. When the material is used to make bags, both groups of markings must be visible within the DOD supply chain.
How does a company get the electrostatic/electromagnetic barrier material qualified?
To become approved as a MIL-PRF-81705 qualified source, your material must be submitted, complete and pass all the required testing. Please note this is not an easy or inexpensive process. The Qualifying Activity for all MIL-PRF-81705 barrier material is the Naval Air Warfare Center Aircraft Division. The point of contact is Frank Magnifico, frank.magnifico@navy.mil. All MIL-PRF-81705 barrier material is tested and approved by the preparing activity. Sources pass strict requirements and continue to maintain their qualified QPL status with continuous inspection and testing.
Should I cushion a circuit card assembly (or an item with sharp protrusions) with approved cushioning materials before placing it into MIL-PRF-81705?
Yes. We highly recommend items be first cushioned with the approved ESD materials, then placed within a MIL-PRF-81705 barrier bag and heat sealed. This process will ensure the packaged item will not puncture the barrier bag and not compromise the ESD protective barrier during transportation and handling. The DoD distribution system is very diverse the degrees of severity during its handling and transportation modes. Should an item's ESD protective barrier be compromised for this reason, our customers and/or depots will file a complaint reporting your company as being non-compliant. We, in turn, will contact your company requesting replacements of the material which are properly packaged in accordance with the contract packaging requirements. In addition, to either potentially or delaying a mission, decreasing stock readiness levels, and reducing customer satisfaction, the complaint will also affect your company's rating.
Note: No packaging waivers are permitted as the Navy and supporting research verify that no commercial packaging material equivalents to meet customers' requirements.
How is Counterfeit awareness important for the flow of the supply chain?
Counterfeit can attack a supply chain on two fronts: packaging materials and parts. Therefore, it is important that contractors have quality assurance measures in place as well as remain current and vigilant with both parts and packaging materials.
Federal Supply Classification (FSC) that utilizes barrier bags which comply with MIL-PRF-81705E are also FSCs which are items that are susceptible to counterfeit products. According to our recent counterfeit training and awareness, the first line of defense for counterfeit material is military packaging materials. Most counterfeit materials are discovered as a result of improper packaging materials. Therefore, MIL-PRF-81705 serves a dual purpose to protect the product environmentally and the threat of counterfeit products from entering the DOD supply chain.
Due to problems with compliance with preservation method "GX" (MIL-PRF-81705) and the threat of counterfeit barrier bags, a GIDEP Problem Advisory (Y7-P-12-01, "Electrostatic Discharge (ESD) Protective Packaging Materials," of May 12) was released. DLA is inspecting these assets packaging materials for compliance to ensure the reliability of the parts we provide to our troops. Complete an application (Non-DLA Web Site) to join Government Industry Data Exchange Program (GIDEP) and remain current on supply chain issues and share knowledge.
Are special procedures required when handling ESDS items?
Yes, guidelines for handling ESDS items are provided in ESD TR20.20, Handbook for the Development of an Electrostatic Discharge Control Program for the Protection of Electronic Parts, Assemblies and Equipment.
NOTE: Copies of ESD Association publications are available from http://www.esda.org/ (Non-DLA site).
Category: ESD Handling Procedures
Do I need a special workstation for packaging ESD material?
Yes. All handling and packaging of ESDS items shall be performed at a protective workstation. If this is not possible, the ESD protective field service kit MUST be used.
Category: ESD Workstation
What does a ESD protective workstation consist of?
There are different types of ESD protective workstations. The following are some of the available ESD protective workstations:
What does a ESD field service kit consist of?
An ESD protective field service kit (5920-01-253-5368) consists of the following:
Are there any specifications, standards, and handbooks covering ESDS requirements?
Category: ESD Specifications
Are there any special markings for ESD items?
Yes.
Category: ESD Markings
Where can I get further training on the Packaging and Handling of Electrostatic Discharge Sensitive items?
The Defense Ammunition Center, McAlester, Oklahoma (Non-DLA Web Site) offers on-site, resident, and correspondence courses covering 'Packaging and Handling of Electrostatic Discharge Sensitive Items' to DOD personnel. Contact https://www.niphle.org/ (Non-DLA site) for recommended civilian training sources.
Category: ESD Training
What is the Electrostatic Discharge Association?
The Electrostatic Discharge Association provides a fundamentals information website (Non-DLA Web Site).
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