Purpose: To provide guidance on reading the Award/Contract form (SF26) that is used for award of an acquisition greater than the simplified acquisition threshold in FAR 2.101 (i.e., small purchases below a pre-established threshold).
SF26 is used for "Sealed Bids" from the Government and "Contractor Negotiated" offers.
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Resources and Terms Glossary
- This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS)
- Contract (Procurement, Instruction, Identification) Number
- Effective Date
- Requisition/Purchase Request/Project Number
- Issued By
- Administered By
- Name and Address of Contractor
- Delivery
- Discount For Prompt Payment
- Submit Invoices To The Address Shown In
- Ship To/Mark For
- Payment will be Made By
- Authority For Using Other Than Full and Open Competition Under the US Code AT
- Accounting and Appropriation Data
- Contract Details: Item Number, Supplies/Services, Quantity, Unit, Unit Price, Item Amount, and Total Amount
- Table of Contents
- Contractor's Negotiated Agreement
- Sealed-Bid Award
- Name and Title of Signer, Name of Contractor, and Date Signed
- Name of Contracting Officer, United States of America (Signature), and Date Signed
Boxes 1 - 6
1. This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS) (15 CFR 700)
- Box 1: The Government enters the appropriate DPAS Priority Rating. The DPAS priority rating is assigned to the NIIN.
DPAS - Defense Priorities and Allocations System Rating: Indicates the priority the contractor should give to the performance of the award.
There are two priority ratings that can be assigned to a procurement, “DX” and “DO.”
- “DX” - indicates the highest rated order; thus, the manufacturer will schedule its production before processing other lower rated orders.
- “DO” - indicates a regular rated order; thus, the manufacturer will schedule this production in its normal run.
Note: DX ratings do not apply to DLA Direct procurements. A DX rating may apply to Customer Direct procurements.
Specific DPAS codes include:
- A1 – Aircraft
- A2 – Missiles
- A3 – Ships
- A4 – Tank/Automotive
- A5 – Weapons
- A6 – Ammunition
- A7 – Electronics/Communications Equipment
- C9 – Miscellaneous
Example: DO-A1 is a regular rated order for an Aircraft.
2. Contract (Procurement, Instruction, Identification) Number
- Box 2: Contract number will be placed into this block.
3. Effective Date
- Box 3: This is the effective date when the contract is awarded (signed).
The Government enters the four-position numeric year, three-position alpha month, and two-position numeric day (YYYYMMMDD).
4. Requisition/Purchase Request/Project Number
- Box 4: This is the PR number that generates the purchase.
If there are multiple PR Numbers, this box will state “See Schedule.”
5. Issued By
- Box 5: Identifies the name and address of the DLA office issuing the award.
- Directly below the address, the Government enters the name, phone number, and email of the local admin issuing the award.
- Code: The Government enters the DoDAAC code for the issuing office.
6. Administered By
- Box 6: Identifies the name and address of the DLA or DCMA office that performs contract administration after the award.
- Code: The Government enters the associated DoDAAC for the administration office.
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Boxes 7 - 10
7. Name and Address of Contractor
- Box 7: This is the name and address of the awardee.
- Code: The CAGE for the awardee.
- Facility: Plant location CAGE code of where the material is manufactured. This code can be different from the awardee CAGE as specified in the Schedule (Continuation Page).
Note: The facility block is often blank; however, if a facility code is entered, some or all contract administration functions will be required at that facility.
8. Delivery
- Box 8: The award will indicate “Free on Board (FOB) Origin” or “Other.”
Origin: Government pays and arranges transportation.
Other (Destination): Contractor pays and provides transportation cost.
9. Discount For Prompt Payment
- Box 9: The Government enters the discount for prompt payment in terms of percentages and corresponding days, if applicable.
Discount terms come from offer or negotiated offer. If nothing is stated, the contract defaults to net 30.
10. Submit Invoices To The Address Shown In
- Box 10: This box instructs the awardee to submit invoices in accordance with DFARS 252.232-7003 .
DFARS 252.232-7006 instructs Vendors to submit invoices in Wide Area Workflow (WAWF) Government.
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Boxes 11 - 14
11. Ship To/Mark For
- Box 11: If a single ship-to destination applies to the entire order, the box will contain the name and address of that location.
- Code: The DoDAAC of the ship-to destination.
Note: For multiple ship-to points, this box may indicate “See Schedule.” The schedule will contain each ship-to point.
Tip: If box is blank, see Section B of Schedule (Continuation Page).
12. Payment will be Made By
- Box 12: This box provides the DFAS Payment Office.
- Code: The DoDAAC of the payment office.
Tip: If box is blank, see Section B of Schedule (Continuation Page).
13. Authority For Using Other Than Full and Open Competition Under the US Code At
- Box 13: This is a Government fill-in, no action is required by Vendor. For more information on authority options that can be selected by the Government, see 10 U.S.C. 3204(a)() or 41 U.S.C 3304(a)() .
14. Accounting and Appropriation Data
- Box 14: This is a Government fill-in, no action is required by Vendor. The Government enters the accounting classification and the accounting classification reference number(s) in accordance with DFARS 204.7107 .
Tip: If box is blank, check Section B of Schedule (Continuation Page).
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Boxes 15 - 16
15. Contract Details: Item Number, Supplies/Services, Quantity, Unit, Unit Price, Item Amount, and Total Amount
Boxes for the below may be blank if the award contains multiple lines. If a box is blank, check Section B of Schedule (Continuation Page).
- Box 15A Item Number: This box may indicate the CLIN for each item of supply or service in accordance with DFARS 204.71 .
- Box 15B Supplies/Services: This box typically states “Award sent EDI. Do not duplicate shipment” or “See Schedule.” Otherwise, it may contain item descriptions relating to supplies/services.
- Box 15C Quantity: This is the total quantity of material being ordered for the line item.
- Box 15D Unit: This box may indicate the applicable Unit of Issue or Measure for the line item.
- Box 15E Unit Price: This is the unit price applicable to the line item.
- Box 15F Amount: This may indicate the extended dollar amount for each line item.
- Box 15G Total Amount: Indicates the total amount of a contract based upon all line items.
16. Table of Contents
- Box 16: Provides a listing of applicable sections within the award/contract if the line is marked with an "X". This section may be blank; review contract and its continuation pages in entirety.
- Potential Documents include:
- Part 1 (I) - The Schedule
- Section A: Solicitation/Contract Form
- Section B: Supplies or Services and Prices/Costs
- Section C: Description/Specifications/Work Statement
- Section D: Packaging and Marking
- Section E: Inspection and Acceptance
- Section F: Deliveries or Performance
- Section G: Contract Administration Data
- Section H: Special Contract Requirements
- Part 2 (II) - Contract Clauses
- Section I: Contract Clauses
- Part 3 (III) - List of Documents, Exhibits, and Other Attachments
- Section J: List of Attachments
- Part 4 (IV) - Representations and Instructions
- Section K: Representation, Certifications, and Other Statements of Offerors
- Section L: Instructions, Conditions, and Notices to Offerors
- Section M: Evaluation Factors for Award
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Boxes 17 - 20
17. Contractor's Negotiated Agreement
- Box 17: If the award was based on negotiated procedures (FAR Part 15 ), this block will be marked.
SF 26, prescribed in
53.214(a), may be used in entering into negotiated contracts in which the signature of both parties on a single document is appropriate, as specified in
15.509.
If Box 17 is marked, Box 18 cannot be marked.
Contractor agrees to furnish and deliver all items or perform all the services set forth or otherwise identified above and on any continuation sheets for the consideration stated herein. The rights and obligations of the parties to this contract shall be subject to and governed by the following documents: (a) this award/contract, (b) the solicitation, if any, and (c) such provisions, representations, certifications, and specifications, as are attached or incorporated by reference herein. (Attachments are listed herein.)
18. Sealed-Bid Award
- Box 18: If the award was a large purchase and was based on sealed bid procedures (FAR Part 14 ), this block will be marked.
- Sealed bids do not allow for negotiations.
SF 26 is prescribed for use in awarding sealed bid contracts for supplies or services in which bids were obtained on
SF 33, Solicitation, Offer and Award.
If Box 18 is marked, Box 17 cannot be marked.
Your bid on Solicitation Number (inserted solicitation number) , including the additions or changes made by you which additions or changes are set forth in full above, is hereby accepted as to the terms listed above and on any continuation sheets. This award consummates the contract which consists of the following documents: (a) the Government's solicitation and your bid, and (b) this award/contract. No further contractual document is necessary. (Block 18 should be checked only when awarding a sealed-bid contract.)
19. Name and Title of Signer, Name of Contractor, and Date Signed
- Box 19A Name and Title of Signer: Name and title of authorized awardee representative signing the contract.
- Box 19B Name of Contractor: Signature of the authorized awardee representative.
- Box 19C Date Signed: Date of Contractor/Awardee signature for contract
20. Name of Contracting Officer, United States of America (Signature), and Date Signed
- Box 20A Name of Contracting Officer: Name of the Government Contracting Officer authorizing the contract
- Box 20B United States of America: Signature of the Government Contracting Officer
- Box 20C Date Signed: Date of Government Contracting Officer signature
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Contract Basics Collection Navigation
Resources:
Terms Glossary
Find meanings for acronyms, abbreviations, and codes used throughout the process article below in the table:
| Term Used |
Meaning/Definition |
| CAGE |
Commercial and Government Entity |
| CLIN |
Contract Line Item Number |
| CRCARD |
Credit Card |
| DCMA |
Defense Contract Management Agency |
| DFAR |
Defense Federal Acquisition Regulation |
| DLA |
Defense Logistics Agency |
| DoDAAC |
Department of Defense Activity Address Code |
| DPAS |
Defense Priorities and Allocation System |
| EDI |
Electronic Data Exchange |
| FAR |
Federal Acquisition Regulation |
| FOB |
Free On Board |
| NIIN |
National Item Identification Number |
| PIIN |
Procurement Instrument Identification Number |
| PO |
Purchase Order |
| PR |
Purchase Request |
| SF26 |
Standard Form for Award/Contract |
| WAWF |
Wide Area Workflow System |