Purpose: To provide guidance on reading a solicitation's or award's continuation page parts and sections using the Uniform Contract Format that is standard for any Federal Government procurement format.
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Resources and Terms Glossary
Important information when reading a solicitation's or award's continuation pages:
- For Long Term Contracts and Basic Ordering Agreements, the clauses will be listed in the basic contract.
- Not all sections will be required for every award.
Part 1 - The Schedule
Section A: Solicitation/Contract Form
The Solicitation/Contract Form is essentially a cover sheet that provides background information regarding who issued the award, whom to contact with questions, and the specified number of pages for the award.
The Solicitation/Contract Form Section A includes the following information:
- Name, address, and location of issuing activity, including room and building, where proposals or information must be submitted
- Solicitation number
- Date of issuance
- Closing date and time
- Number of pages
- Requisition or other purchase authority
- Brief description of item or service
- Requirement for the offeror to provide its name and complete address, including street, city, county, state, and ZIP code, and electronic address (including facsimile address), if appropriate
- Offer expiration date
SECTION A - SOLICITATION/CONTRACT FORM
TECHNICAL REQUIREMENTS
THIS DOCUMENT INCORPORATES TECHNICAL AND/OR QUALITY REQUIREMENTS (IDENTIFIED BY AN `R' OR AN `I' NUMBER IN
SECTION B) SET FORTH IN FULL TEXT IN THE DLA MASTER LIST OF TECHNICAL AND QUALITY REQUIREMENTS FOUND ON THE
WEB AT:
http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx. FOR SIMPLIFIED ACQUISITIONS, THE REVISION OF THE MASTER IN
EFFECT ON THE SOLICITATION ISSUE DATE OR THE AWARD DATE CONTROLS. FOR LARGE ACQUISITIONS, THE REVISION OF
THE MASTER IN EFFECT ON THE RFP ISSUE DATE APPLIES UNLESS A SOLICITATION AMENDMENT INCORPORATES A FOLLOW-ON REVISION, IN WHICH CASE THE AMENDMENT DATE CONTROLS.
Section B: Supplies or Services and Prices/Costs
Include a brief description of the supplies or services; e.g., item number, national stock number/part number if applicable, nouns, nomenclature, and quantities. (This includes incidental deliverables such as manuals and reports.)
The FAR Section B
SECTION B
SUPPLIES/SERVICES: 1560-00-959-7762
ITEM DESCRIPTION:
FIREWALL, FUSELAGE
THIS NATIONAL STOCK NUMBER AND/OR ASSOCIATED DATA HAS
BEEN DETERMINED TO CONTAIN, UTILIZE, OR GENERATE
COVERED DEFENSE INFORMATION (CDI). CDI IS UNCLASSIFIED
CONTROLLED TECHNICAL INFORMATION OR OTHER INFORMATION<(>,<)>
AS DESCRIBED IN THE CONTROLLED UNCLASSIFIED INFORMATION
(CUI) REGISTRY THAT REQUIRES SAFEGUARDING PURSUANT TO
DFARS 252.204-7012.
RQ001: HIGHER LEVEL CONTRACT QUALITY REQUIREMENTS (MANUFACTURERS AND
NON-MANUFACTURERS)
***************AIR FORCE CRITICAL SAFETY ITEM*****************
Section B includes material specifications for the solicitation or award.
The following information may be found in Section B:
Item Description - describes material in more detail. It may include:
- Critical Safety Item (CSI) information - CSI is an item of significant importance that, if there is an item failure, will cause death, injury, severe occupational illness, or major loss or damage to a weapon system. Follow any instructions outlined.
- Controlled Unclassified Information (CUI) Notification - Unclassified Information the Government creates or possesses that a law, regulation, or Government-wide policy requires or permits an agency to handle using safeguarding or dissemination controls. Follow any instructions outlined.
- Incorporation of the Master Solicitation for Simplified Acquisition - This document details the terms and conditions laid out for a simplified acquisition. The information should be retained by the Vendor for future use. Check periodically for the newest version of the "Master Solicitation for Simplified Acquisition" at DLA Procurement Policy and Directives Page.
- Technical and Quality (T and Q) Assurance Requirement - (e.g., RQ009: INSPECTION AND ACCEPTANCE AT ORIGIN)
- Master List of Technical and Quality Requirements incorporates technical and/or quality requirements (identified by an “R” or an “I” number) to ensure that supplies and services acquired under Government contract conform to the contract’s quality requirements. Included are inspection, acceptance, warranty, and other measures associated with quality requirements.
- To Look up T and Q Requirements:
- Open the DLA Procurement Policy and Directives Page.
- Find the title "Master List of Technical and Quality Requirements" and select the newest document link.
- Once document is open, search the requirement code using pdf search feature.
- Engineering Data Requirements - Drawing "Exceptions" are any "approved exceptions" (such as change in CAGE, Part Number, dimensions, material, additional source, etc.) to the drawing that will be added to the Item Description and noted as "Exception Data".
- Document Data - Detailed drawings and technical information, if available, can be found in cFolders using data provided in section. Reference drawing numbers, revisions and part piece numbers may be referenced in the document data section, if applicable.
- CLIN Information - Contract Line Item Number information including Item Nomenclature, Quantity, Unit of Issue, Unit Price, and Total Dollar Value for Line.
Accounting Information (LOA) - Line of Accounting used to fund the award. No action required by Vendor, only for record.
Inspection, Acceptance, FOB Terms and CDD - May include:
- Inspection and acceptance points as Origin (inspection/acceptance at the Vendor's facility) or Destination (inspection/acceptance at Depot/Customer)
- Free On Board Terms
- Contract Delivery Date (CDD) information
- Will only be present for award documents (not solicitations).
- Foreign Military Sales (FMS) Information:
- Address of Consolidation and Containerization Point (Transportation Staging Point or Supplemental Address)
- Address of Tentative Destination (Address of Customer)
- FMS Case Number
- Signal Code - Designates the fields containing the intended consignee (ship to) and the activity to receive and effect payment of bills, when applicable. All requisitions will contain:
- The appropriate Signal Code A, B,C, & D
- Ship to requisitioner or J, K, L, & M
- Ship to supplementary address
- Packaging Requirements include Preservation, Packing, Packaging, Marking, and Palletization information, codes, and descriptions
- Shipping Instructions can include DLAD Procurement (Proc) Note references (clause guidance), Freight Shipping Addresses, and TAC Codes
- Type Address Codes (TAC) are used in the shipping and transportation process to link movement authority, funding approval, and accounting data for shipments, cargo, and personal property in the Defense Transportation System.
- For more information, see Type of Address Codes Appendix 2.4 (Word).
Section C: Description/Specifications/Work Statement
Include any description or specifications needed in addition to Section B (see
part 11, Describing Agency Needs).
The FAR Section C
Section C can include any additional descriptions, specifications, or work statements that further define the requirement of the contract. Examples include:
- PWS - Performance Work Statement
- SOO - Statement of Objective
- SOW - Statement of Work
Tip: See more information on the above at GSA - PWS, SOO, SOW - Finding the Best Fit .
Section C - Specifications/SOW/SOO/ORD
C03 Contractor Retention of Supply Chain Traceability Documentation (SEP 2016)
Section D: Packaging and Marking
Provide packaging, packing, preservation, and marking requirements, if any.
The FAR Section D
Section D provides any Packaging and Marking clause guidance associated with specific packaging and marking requirements/codes given in Section B.
SECTION D - PACKAGING AND MARKING
252.211-7006 PASSIVE RADIO FREQUENCY IDENTIFICATION (MAR 2018) DFARS
As prescribed in 211.275-3, use the following clause:
(a) Definitions. As used in this clause --
“Advance shipment notice” means an electronic notification used to list the contents of a shipment of goods as well as additional information
relating to the shipment, such as passive radio frequency identification (RFID) or item unique identification (IUID) information, order
information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the
transportation equipment.
“Bulk commodities” means the following commodities, when shipped in rail tank cars, tanker trucks, trailers, other bulk wheeled conveyances,
or pipelines:
(1) Sand.
Section E: Inspection and Acceptance
Include
inspection, acceptance, quality assurance, and reliability requirements (see
part 46, Quality Assurance).
The FAR Section E
Section E provides Inspection and Acceptance clause guidance for Vendors.
SECTION E - INSPECTION AND ACCEPTANCE
52.246-2 INSPECTION OF SUPPLIES FIXED PRICE (AUG 1996) FAR
52.246-11 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (DEC 2014) FAR
As prescribed in 46.311, insert the following clause:
(a) The Contractor shall comply with the higher-level quality standard(s) listed below.
Title |
Number |
Date |
Tailoring |
ISO 9001:2008 |
|
|
|
[Contracting Officer insert the title, number, date, and tailoring (if any) of the higher-level quality standards.]
Section F: Deliveries or Performance
Specify the requirements for time, place, and method of delivery or performance (see
subpart 11.4, Delivery or Performance Schedules, and
47.301-1).
The FAR Section F
Section F provides Deliveries or Performance clause guidance for Vendors.
SECTION F - DELIVERIES OR PERFORMANCE
52.211-16 VARIATION IN QUANTITY (APR 1984) FAR
As prescribed in 11.703(a), insert the following clause:
(a) A variation in the quantity of any item called for by this contract will not be accepted unless the variation has been caused by conditions of
loading, shipping, or packing, or allowances in manufacturing processes, and then only to the extent, if any, specified in paragraph (b) of this
clause.
(b) The permissible variation shall be limited to:
0 Percent increase [Contracting Officer insert percentage]
0 Percent decrease [Contracting Officer insert percentage]
This increase or decrease shall apply to ALL CLINS.*
(End of clause)
52.211-17 DELIVERY OF EXCESS QUANTITIES (SEP 1989) FAR
Section G: Contract Administration Data
Include any required accounting and appropriation data and any required contract administration information or instructions other than those on the solicitation form. Include a statement that the offeror should include the payment address in the proposal, if it is different from that shown for the offeror.
The FAR Section G
Section G Contract Administration Data lists clause guidance that may contain additional requirements and codes.
To look up the code:
- Open DLA's Procurement Policy and Directives Page.
- Scroll down the page to DLA Directive (DLAD) Procurement Notes.
- Select the DLAD Procurement Notes link to newest version.
- Search the code in the document by selecting shortcut keys Ctrl + F on keyboard.
- When search box appears, type in the code from Section G of continuation page (e.g., G01) and press enter key on keyboard.
- Review code requirement.
Section H: Special Contract Requirements
Include a clear statement of any special contract requirements that are not included in Section I, Contract clauses, or in other sections of the uniform contract format.
The FAR Section H
Section H Special Contract Requirements provides other clause guidance and requirement codes such as Government Furnished Property.
To look up the code:
- Open DLA's Procurement Policy and Directives Page.
- Scroll down the page to DLA Directive (DLAD) Procurement Notes.
- Select the DLAD Procurement Notes link to newest version.
- Search the code in the document by selecting shortcut keys Ctrl + F on keyboard.
- When search box appears, type in the code from Section H of continuation page (e.g., H03) and press enter key on keyboard.
- Review code requirement.
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Part 2 - Contract Clauses
Section I - Contract Clauses
The contracting officer shall include in this section the clauses required by law or by this regulation and any additional clauses expected to be included in any resulting contract, if these clauses are not required in any other section of the uniform contract format. An index may be inserted if this section’s format is particularly complex.
The FAR Part II-Contract Clauses
Section I provides Contract Clause guidance for Vendors that is particular to the solicitation or award.
Some examples of clause topics include:
- Buy American Act
- Contract Termination Clauses
- First Article Testing Clauses
- Software Clauses
Clause Guidance can come from:
SECTION I - CONTRACT CLAUSES
52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS (JAN 2017) FAR
252.203-7000 REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (SEP 2011) DFARS
252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (SEP 2013) DFARS
52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014) FAR
52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (JUN 2016) FAR
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Part 3 - List of Documents, Exhibits, and Other Attachments
Section J - List of Attachments
The contracting officer shall list the title, date, and number of pages for each attached document, exhibit, and other attachment. Cross-references to material in other sections may be inserted, as appropriate.
The FAR Part III-List of Attachments
Section J List of Attachments provides any documents that are a part of the solicitation or award. The most common document attached would be a bilateral signature page confirming the contract from the Government and Vendor sides.
SECTION J - LIST OF ATTACHMENTS
List of Attachments
File Name |
Description |
ATTACH_Bilateral_Pg_1__3T761_ |
Bilat. Pg.1 (Signed).pdf |
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Part 4 - Representations and Instructions
Section K - Representation, Certifications, and Other Statements of Offerors
Include in this section those solicitation provisions that require representations, certifications, or the submission of other information by offerors.
The FAR Section K
Section K includes any Representations, Certifications, and Other Statements from the Vendor.
SECTION K - REPRESENTATIONS, CERTIFICATIONS AND STATEMENTS
52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (MAR 2023) (FAR)
As prescribed in 19.309(c)(1), insert the following clause:
(a) Definitions. As used in this clause -
Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.
Small business concern -
(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (d) of this clause.
Section L - Instructions, Conditions, and Notices to Offerors
Insert in this section solicitation provisions and other information and instructions not required elsewhere to guide offerors or respondents in preparing proposals or responses to requests for information.
The FAR Section L
Section L lists Instructions, Conditions, and Notices associated with solicitations.
SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS
52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018) (FAR)
52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020) (FAR)
Section M - Evaluation Factors for Award
Identify all significant factors and any significant subfactors that will be considered in awarding the contract and their relative importance (see
15.304(d)). The
contracting officer
shall insert one of the phrases in
15.304(e).
The FAR Section M
Section M only applies to solicitations (SF33, SF26, SF1142) rather than contracts.
Important Information: Delivery and price may not be the only evaluation factors for the award (not applicable for Invitation for Bids).
SECTION M - EVALUATION FACTORS FOR AWARD
52.209-9016 EVALUATION OF OFFERS - FIRST ARTICLE TESTING (MAR 2009) DLAD
The cost to the Government for first article testing shall be a factor in evaluating offers. The Government’s testing costs will be added
to the offered price of the applicable item. Unless cited elsewhere in this solicitation the estimated testing costs are shown below:
Item Government testing cost
See Page 2 of RFP $
$
(End of provision)
52.211-9003 CONDITIONS FOR EVALUATION OF OFFERS OF GOVERNMENT SURPLUS MATERIAL (AUG 2014) DLAD
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Contract Basics Collection Navigation
All Government procurement forms will first contain the initial form (e.g., DD1155, SF26, SF33) followed by continuation pages (that use uniform contract format).
Resources:
Terms Glossary
Find meanings for acronyms, abbreviations, and codes used throughout the process article below in the table:
Term Used |
Meaning/Definition |
CAGE |
Commercial and Government Entity |
CDD |
Contract Delivery Date |
CFR |
Code of Federal Regulations |
CLIN |
Contract Line Item Number |
CSI |
Critical Safety Item |
CUI |
Controlled Unclassified Information |
DD1155 |
Order for Supplies or Services |
DLA |
Defense Logistics Agency |
DLAD |
Defense Logistics Acquisition Directive |
FAR |
Federal Acquisition Regulations |
FMS |
Foreign Military Sales |
FOB |
Free on Board |
GSA |
General Services Administration |
IAW |
In Accordance With |
LOA |
Line of Accounting |
NSN |
National Stock Number |
RFP |
Request for Proposal |
SAT |
Simplified Acquisition Threshold |
SF1142 |
Solicitation, Offer, and Award (Construction, Alteration, or Repair) |
SF26 |
Award/Contract |
SF33 |
Solicitation, Offer and Award |
T and Q |
Technical and Quality |
TAC |
Type Address Codes |