Vendor FAQs

As general questions from Vendors come through Post Award Requests and other avenues the FAQ section will continually grow. FAQs can be searched with keywords or see some the of the quick search options by category.

To see all, view the Vendor FAQs Document (PDF).

Last updated: July 10, 2024

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Select a frequently asked question to display the answer below.

Where will the forecasting data be located when it is made available?

Forecasting data for items will be in DIBBS through the Supplier Requirements Visibility Application (SRVA) program. For more information, see Vendor Resources Tab SRVA & Forecasting.

Category: Forecasting

How can a Vendor challenge a negative Supplier Performance Risk System rating?

Go to the Supplier Performance Risk System (SPRS) , log in, and submit a challenge to the SPRS rating. The dispute then goes to the appropriate contracting office for review. For more information, see Vendor Resources Tab Challenge SPRS.

Category: Supplier Performance Rating

How can a Vendor get a National Stock Number (NSN) assigned to their items?

For a Vendor's item to have a National Stock Number (NSN) assigned to it, the item must meet a variety of requirements and be an item of frequent procurement. For more information, see NSN Assignment Process Flow Chart or National/NATO Stock Number (NSN) Assignment Brochure.

Category: NSN Assignment

Where can I go for Wide Area Workflow (WAWF) help?

To contact the DLA WAWF Assistance Line for Non-Technical issues, choose one of the following options:

For more information, see WAWF - Wide Area Workflow article.

Category: Wide Area Workflow (WAWF)

What is the difference between Request for Quotes (RFQs) and Request for Proposals (RFPs)?

The main difference is estimated dollar value. Request For Quotes (RFQs) are for solicitations less than the Simplified Acquisition Threshold (SAT), and Request for Proposals (RFPs) are for solicitations over SAT.

In addition, RFQs are offers to procure an item that will result in a purchase order and RFPs will result in a contract.

Category: Solicitations

Why is a solicitation still open after the "Return By Date" and after a bid has been submitted?

This typically means the solicitation is still under evaluation for price and or delivery.

Category: Solicitations

Does a quote have to be submitted every time an opportunity is sent to a Vendor?

No, but if your company is interested in providing the item your company must submit a quote every time in DLA's Internet Bid Board System (DIBBS).

Category: DIBBS Quoting

Can a Vendor set multiple (two) super users for a same Commercial And Government Entity (CAGE)?

No, only one Super User per CAGE is allowed.

Category: DLA's Internet Bid Board System (DIBBS)

Can a Vendor make updates to submitted quotes in DLA's Internet Bid Board System (DIBBS)?

Yes, a Vendor can make changes to their quotes in DIBBS, if the solicitation is still open.

Category: DIBBS Quoting

There seems to be a lot of part numbers that are obsolete but may have an updated version, can the new part number be submitted for that bid?

Yes, you can submit an alternate bid if it is in DIBBS with the part number.

An alternate bid is used when a Vendor wishes to supply an item other than the approved part (whether obsolete or not).

Note that offers of alternate products will not be evaluated for the current procurement, only for future procurements.

For more information on DIBBS quoting/bids see, DIBBS Quoting and PAR Overview (PDF).

Category: DIBBS Quoting

What is the difference between a dealer and a manufacturer?

A manufacturer produces and provides the material to the Government.

A dealer provides material that is manufactured by another company to the Government.

Category: Basics

Is a cybersecurity certification a requirement to bid on every solicitation on the DIBBS site?

At the moment the DoD is working towards implementing the Cybersecurity Maturity Model Certification (CMMC). For more information see, CMMC Notice Jan 2024.

The current requirements for cybersecurity, among others, include compliance with DFARS 252.204-7012, 252.204-7019, and 252.204-7020. This includes the requirement for an active NIST SP 800-171 assessment score posted in the Supplier Performance Risk System (SPRS).

Category: Solicitations

Where can I find the location of the packaging requirements for my award/contract?

For Purchase Orders packaging requirements are included in Section B of the Award or Solicitation.

For Long Term Contracts refer to Section B of the contract or the packaging spreadsheet (this may be provided separately from award documents).

For Delivery Orders refer to the basic contract for PPP & M requirements. Packaging Requirements are not typically listed in DOs.

Additional Resources:

Category: Packaging

How can a Vendor add additional documents to the online quote in DIBBS?

A Vendor cannot attach documents to their quotes in DLA's Internet Bid Board System (DIBBS) they have to email them to the buyer specified on the solicitation.

Category: DIBBS Quoting

With reverse engineering, is additive manufacturing acceptable?

Additive manufacturing is not an acceptable process for DLA Aviation parts. For more information, see DLA Reverse Engineering.

Category: Reverse Engineering

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