DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  527D PO409 CY Cubic Yard DLMS enhancement; see introductory DLMS note 4a.
  527D PO410
  527D PO411
  527D PO412
  527D PO413 FT Foot DLMS enhancement; see introductory DLMS note 4a.
  527D PO413 IN Inch DLMS enhancement; see introductory DLMS note 4a.
  527D PO413 YD Yard DLMS enhancement; see introductory DLMS note 4a.
  527D N901 R1 Current Revision Number Use to identify a code (beginning with an 'A' for the first revision, then proceeding through the alphabet for each succeeding revision) that identifies the version of the Special Packaging Instruction (SPI) 1. Use to identify the special packaging instruction revision suffix, when applicable. 2. DLMS enhancement; see introductory DLMS note 4a. 1/1
  527D N901 W9 Special Packaging Instruction Number Use to identify a number, provided by the packaging design activity, that identifies a specific Special Packaging Instruction (SPI). DLMS enhancement; see introductory DLMS note 4a. 1/9
  527D N901 X9 Internal Control Number Use to identify the unique contractor reference number assigned by the contractor DLMS enhancement; see introductory DLMS note 4a. 1/30
  527D N902
  527D N904
  527D G6901
  527D LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  527D LQ01 EC Certification Requirements Code Use in Military Assistance Program (MAP)/grant aid (GA) transactions to indicate the program year in which the requisitioned item was Approved Code and funded DLMS enhancement; see introductory DLMS note 4a. 1/1
  527D LQ01 JA Physical Characteristics Code Use to indicate physical category for picking, packing and marking items for shipment DLMS enhancement; see introductory DLMS note 4a. 1/30
  527D LQ01 JB Weight or Fragility Code Use to indicate the weight of fragility of an item DLMS enhancement; see introductory DLMS note 4a. 1/1
  527D LQ01 JC Preservation Material Code Use to indicate the method used to protect items from damage and deterioration during storage, handling, and shipment DLMS enhancement; see introductory DLMS note 4a. 1/30
  527D LQ01 JD Quantity per Unit Pack Code Use to identify the number of units of issue in a unit package as established by the managing activity DLMS enhancement; see introductory DLMS note 4a. 1/1
  527D LQ01 JE Preservation Data Code Use in the application of materials and/or methods designed to protect an item during shipment, handling, indeterminate storage and distribution to consignees worldwide DLMS enhancement; see introductory DLMS note 4a. 1/30
  527D LQ01 JF Packing Requirement Level A Code Identifies the packing requirement for Level A shipments Level A is the maximum protection level required for protection of material against the most severe worldwide shipment, handling, and storage conditions DLMS enhancement; see introductory DLMS note 4a. 1/1
  527D LQ01 JG Packing Requirement Level B Code Identifies packing requirements for Level B shipments Level B is the intermediate protection level required for protection of material under anticipated favorable conditions during worldwide shipment, handling, and storage conditions DLMS enhancement; see introductory DLMS note 4a. 1/1
  527D LQ01 JH Packing Requirement Level C Code Identifies packaging requirement code minimal Level C is the minimum protection level required for protection of material under known favorable conditions DLMS enhancement; see introductory DLMS note 4a. 1/1
  527D LQ01 JI Intermediate Container Code Use to identify a container which holds two or more unit packs of identical items DLMS enhancement; see introductory DLMS note 4a. 2/2
  527D LQ01 JK Intermediate Container Quantity Code Use to indicate the quantity of unit packs contained in the intermediate container DLMS enhancement; see introductory DLMS note 4a. 3/3
  527D LQ01 JL Special Marking Code Use to identify the special marking requirement for an item DLMS enhancement; see introductory DLMS note 4a. 1/1
  527D LQ02
  527D N101 C4 Contract Administration Office Use to identify an International Logistics Communication System (ILCS) account to electronically transmit and receive logistics data between the foreign military sales and the US DoD supply systems DLMS enhancement; see introductory DLMS note 4a. 7/7
  527D N101 DZ Delivery Zone Use to provide the delivery location indicating where the materiel is to be staged/stored 1. Use to provide the DELIVERY LOCATION indicating where the materiel is to be staged/stored. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 1/30
  527D N101 KK Registering Party Use to identify the Component UIT registry 1. Use to identify the Component UIT registry. May be used by a Component when their UIT process requires that a copy of this 527D transaction must also be sent to a UIT registry for information purposes. Must be used with 2/N106/210 code ‘PK-Party to Receive Copy’ to identify that this is only an information copy of the transaction, for use with the Component UIT registry. 2. DLMS enhancement. See introductory DLMS note 4a. 1/60
  527D N101 RC Receiving Location Use to identify the organization receiving or designated to receive materiel 1. Use in due-in transactions to identify the location to receive the materiel when the total due-in quantity referenced in the 2/RCD/040 loop is due-in to one location only. When the quantity is stratified by receiving location, use the 2/QTY/310 loop. 2. Use in pre-positioned material receipt (PMR) to identify the receiving location. 1/60
  527D N101 RM Party that remits payment Use to identify the paying office 1. Use to identify the paying office. 2. DLMS enhancement; see introductory DLMS note 4a. 1/60
  527D N101 SB Storage Area Use to identify the distribution depot/storage activity Use to identify the storage activity (primary location) to receive the PMR when different from the receiving location. Applicable when materiel will be shipped directly to the off-station forward site under DLA industrial activity support. Refer to ADC 370. 1/60
  527D N101 SF Ship From Use to indicate the Ship From activity (shipping point) 1. Use to identify the initial shipping activity. 2. DLMS enhancement; see introductory DLMS note 4a. 3. For Navy Commercial Asset Visibility - Organic Repairables Module, this is the shipper in the PMR transaction for relocations (1/BR02/020/DE Advance Receipt with 2/LIN02/010/code N). 1/60
  527D N101 SU Supplier/Manufacturer Use to identify the manufacturer/supplier in various process areas 1. Use to identify the materiel supplier. 2. DLMS enhancement; see introductory DLMS note 4a. 1/60
  527D N101 WZ Final Maintenance Organization Use to communicate that the customer/site does not expect additional receipts 1. For USAMMA Medical use in PMR transactions to identify assembly/maintenance organization for medical/surgical component assembly. This organization will complete kit assemblies and ship to final destination activity. 2. DLMS Component-unique enhancement. See introductory DLMS note 4e. 1/60
  527D N101 XN Planning/Maintenance Organization Use to identify the entity designated to carry Mission Support Material for distribution to End-Use shops and other customers 1. Used to identify a Shop Service Center/Shop Store. 2. Use in conjunction with N103 Identification Code Qualifier 92. 3. Refer to ADCs 284A, 381, and 1454 for known applications. 1/3
  527D N101 Z4 Owning Inventory Control Point Use to indicate the source of supply Use only in due-in transactions to identify the transaction recipient. 1/60
  527D N101 Z7 Mark-for Party An entity located within the ship-to address that is to actually receive the material 1. Use for Army and DPAS materiel fielding to identify the ultimate destination for the order when the activity is not the ship-to address. 2. DLMS enhancement; see introductory DLMS note 4a. 1/60
  527D N101 ZD Party to Receive Reports Use to indicate the organization(s) to receive reports Use in PMR transactions only to indicate the organization to receive reports of receipts only when that organization is different from the organization originating the transaction set. 1/60
  527D N101 ZN Losing Inventory Manager Use for delinquent due-in, due-in reconciliation inquiry, due-in reconciliation advice, and memorandum due-in transactions to identify the Losing Inventory Manager (LIM) Use for delinquent due-in, due-in reconciliation inquiry, due-in reconciliation advice, and memorandum due-in transactions to identify the LIM. 1/60
  527D N101 ZP Gaining Inventory Manager Use for delinquent due-in, due-in reconciliation inquiry, due-in reconciliation advice, and memorandum due-in transactions to identify the Gaining Inventory Manager (GIM) Use for delinquent due-in, due-in reconciliation inquiry, due-in reconciliation advice, and memorandum due-in transactions to identify the GIM. 1/60
  527D N102
  527D N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations DLMS enhancement; see introductory DLMS note 4a. 6/6
  527D N103 33 Commercial and Government Entity (CAGE) Use to identify establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees 1. Use with codes SU and SF only. Use with code SF only when a DoDAAC is not assigned. 2. DLMS enhancement; see introductory DLMS note 4a. 5/5
  527D N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  527D N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  527D N103 UR Uniform Resource Locator (URL) Use when appropriate to identify the Component Unique Item Tracking (UIT) registry 1. Use when appropriate to identify the Component UIT registry. 2. DLMS enhancement; see introductory DLMS note 4a. 2/80
  527D N104
  527D N106 PK Party to Receive Copy An organization to be provided an informational copy of a transaction 1. Use when appropriate to send an information copy of the transaction to a Component UIT registry. For use with N101 code KK. 2. DLMS enhancement. See introductory DLMS note 4a. 1/60
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