DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  869C N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations DLMS enhancement; see introductory DLMS note 3a. 6/6
  869C N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier 1. Use with N101 Entity Identifier Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. 2. Applicable to single line cancellation only. 3. Refer to ADCs 284A, 381, and 1454. 2/80
  869C N103 A2 Military Assistance Program Address Code (MAPAC) Use to identify the consignee in transportation documents and to obtain clear-text address and other shipment information from the military assistance program address directory (MAPAD) Use to indicate the Security Assistance (SA) structured address data. Interpretation of this data may require additional code cited elsewhere in the transaction. 6/6
  869C N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  869C N104 N/A
  869C N106 FR Message From Use to identify the party originating the transaction set Use with the appropriate 2/N101/110 code to indicate the organization cited in N104 is originating the transaction set. 1/60
  869C N106 TO Message To Use to identify the party to receive the transaction set Use with the appropriate 2/N101/110 code to indicate that the organization cited in N104 is receiving the transaction. 1/60
  869C LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. N/A
  869C LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 1. Use in 2/HL/010 address loops in mass or universal cancellations. Use in 2/HL/010 transaction loops in individual cancellations. 2. Future streamlined data; see introductory DLMS note 3c. 3/3
  869C LQ01 Z Cancellation Reason Use to specify the reason for requisition cancellation 1. Use to specify the reason for requisition cancellation. 2. The only authorized use at this time is for intra-Air Force communication of the Air Force-assigned Excess Cause Code. The code source is identified as AFMAN 23-110, Vol 2, Part 2, Chapter 19, Attachment 19E-1, Redistributable (Excess) Materiel Cause Identification Table. 3. DLMS enhancement. Refer to ADC 265. 1/30
  869C LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes Use in mass or universal cancellation requests to identify the project code(s) for which mass or universal cancellation applies. 3/3
  869C LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND) 2/2
  869C LQ01 80 Advice Code Use to transmit instructions considered by the creators of requisitions to be essential to the desired supply action 2/2
  869C LQ01 99 Purpose Code Provides the owner of materiel with a means of identifying the purpose or reason for which an inventory balance is reserved 1. Use in Commercial Asset Visibility transactions. 2. DLMS enhancement; see guideline note 3a. 1/1
  869C LQ01 A9 Supplemental Data A distinctive identification of specific units, activities and organizations within the Department of Defense (DoD), commercial activities which enter into materiel and service contracts with the DoD and activities of other Federal agencies which maintain logistics support arrangements with the DoD 1. Use to identify supplemental address/data. 2. Future streamlined data; see introductory DLMS note 3c. 6/6
  869C LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Use to identify a specialized purpose for which the requisition is submitted. 2. Under Legacy MILSTRIP, this is the first position of the document serial number within the document number. 3. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 4. DLMS enhancement; see introductory DLMS note. 1/1
  869C LQ01 AK Distribution Code Use to identify the activity that will receive a supply status and other management data Future streamlined data; see introductory DLMS note 3c. 1/3
  869C LQ01 AL Special Requirements Code Use to identify precedence, special handling, and processing requirements 1. Use to identify precedence, special handling, and processing requirements. 2. Under Legacy MILSTRIP, this is carried in the required delivery date field. 3. DLMS enhancement; see introductory DLMS note 3a. 1/3
  869C LQ01 DE Signal Code In requisition related documents, it designates the fields containing the intended consignee (ship-to), and the activity to receive and effect payment of bills, when applicable. In the case of the Material Returns Program (MRP), it designates the fields containing the intended consignor (ship-from) and the activity to receive and process credits, when applicable Future streamlined data; see introductory DLMS note 3c. 1/1
  869C LQ01 DF Media and Status Code Identifies the desired status recipient(s) and the type of status to be provided Future streamlined data; see introductory DLMS note 3c. 1/1
  869C LQ01 DJ Remedial Action Code Use to indicate the actions required by the receiving system in order to accurately process transactions and direct the types of follow-on actions authorized to occur Use to identify Army Edit Action Code indicating the actions required by the receiving system in order to accurately process transactions and direct the types of follow-on actions authorized to occur. This is an Army unique data element, and is meaningful to the Army only. The code source is identified as the U.S. Army Materiel Command Single Stock Fund Functional User Manual, 3rd Edition. 1/1
  869C LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command 1. Use for the end item. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS Enhancement. 2/2
  869C LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management 1. Use for integrated material management. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS Enhancement. 1/1
  869C LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy 1. Use for special inventory reporting. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS Enhancement. 1/1
  869C LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling 1. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS Enhancement. 2/2
  869C LQ02 N/A
  869C FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043. N/A
  869C FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps. N/A
  869C FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force N/A
  869C FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense N/A
  869C FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution N/A
  869C FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  869C FA102 A520 Base Charge Use for materiel charges only Use for materiel charges only. N/A
  869C FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders N/A
  869C FA102 D340 Goods and Services Charge Use to identify the charges or credits for materiels and related services Use for both materiel and related services. N/A
  869C FA102 F060 Other Accessorial Service Charge Use for accessorial costs N/A
  869C FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport N/A
  869C FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation. 1/15
  869C FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment N/A
  869C FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) 2/2
  869C FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BACC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions 1/80
  869C FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN). 6/6
  869C FA202 N/A
  869C SE01 N/A
  869C SE02 N/A
  869F ST01 869 Order Status Inquiry Organizations use this transaction set to follow-up on the status of previously submitted requisitions. In using this transaction set, use a single occurrence of this transaction set to exchange transactions between a single activity and a single or multiple supply sources. Use one occurrence of this transaction set to transmit a single or multiple transactions. N/A
  869F ST02 N/A
  869F BSI01 N/A
  869F BSI02 N/A
  869F BSI03 PO Selected Orders - Unshipped Items Use to indicate that the transaction set contains transactions that apply to open requisitions for which shipment status has not been received. N/A
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