DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  527R G6201 BB Transaction Control Date Use to cite the date the transaction was prepared Must use to cite the date the transaction was prepared. 8/8
  527R G6201 BC Publication Date Use only when requisitioning nonstandard material to cite the manufacturer's catalog publication date when a catalog is identified For receipt of mapping products, use to identify the map edition date. Authorized DLMS migration enhancement. See DLMS introductory note 5g. 8/8
  527R G6201 BG Backorder Release Date Use to identify the date the backorder was released 1. Use in receipt and historical receipt transactions only. 2. DLMS enhancement; see introductory DLMS note 5a. 8/8
  527R G6201 BH Offered for Delivery Use to identify the date the carrier offered materiel to the storage activity for delivery when it differs from the date materiel was released by the carrier 1. Use only in each receipt and historical receipt transaction, to identify the date the carrier offered materiel to the storage activity for delivery when it differs from the date materiel was released by the carrier. 2. DLMS enhancement; see introductory DLMS note 5a. 8/8
  527R G6201 BI Inspection Use to indicate the date of materiel inspection 1. Use only in receipt and historical receipt transactions to identify the date inspected when the contract requires inspection by the storage activity prior to payment. 2. DLMS enhancement; see introductory DLMS note 5a. 8/8
  527R G6201 BT Acceptance Use to identify the date accepted when the contract requires acceptanceUse to identify the date accepted when the contract requires acceptance 1. Use only in receipt and historical receipt transactions to identify the date accepted when the contract requires acceptance. This date is included in receipt transactions for information only; acceptance is separate and distinct from the receipt and cannot be accomplished by this transaction. 2. Except as noted below, this is a DLMS enhancement; see introductory DLMS note 5a. 3. Authorized enhancement for intra-Air Force use in receipts of property by Air Force CICPs. Refer to ADC 1225 8/8
  527R G6201 BV Recorded Use to cite the date receipt is posted to the property record 1. Use in receipt, historical receipt, and TRA transactions to cite the date receipt is posted to the Total Item Property record; use in MRA transactions for U.S. forces to cite the date receipt is posted to the stock record/property account or equivalent; otherwise do not use. Authorized DLMS migration enhancement; see introductory DLMS note 5g. 2. Use in Army Total Package Fielding receipts to identify the date materiel was received by unit Materiel Fielding Points (UMFP) or staging sites. 8/8
  527R G6202
  527R G6203 W Effective Time Use to establish unique date/time stamp 1. Use in conjunction with qualifiers 35, BH, and BV only. 2. For qualifiers 35 and BH, express time in a four position (HHMM) format. For qualifier BV, express time in a four position (HHMM) format for receipt transactions; express time in a six position (HHMMSS) format for TRA transactions. 4/8
  527R G6204
  527R G6205 LT Local Time
  527R GF03
  527R GF04
  527R GF07
  527R N901 16 Military Interdepartmental Purchase Request (MIPR) Number Use to establish the availability of funds and to procure, perform services, or furnish material to or for the required service 1. Use for receipts to identify the MIPR number for tracking in-process maintenance, otherwise, do not use. 2. DLMS enhancement; see introductory DLMS note 5a. 1/20
  527R N901 43 Supporting Document Number Use to identify, track, and reference a document or transaction across various processes, including procurement, receipts, and maintenance 1. Use in receipt and historical receipt transactions to identify the Receipted Materiel Reference Document Number. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 1128. 2. Use in procurement source receipt and historical receipt transactions when a document number is needed in addition to the contract number. Identify the controlling contract number in the 2/CS/020 segment. 3. Authorized DLMS enhancement for commercial repair returns shipped on a Reparable Receiving Report with a MILSTRIP document number. DLMS enhancement; see introductory DLMS note 5b. Refer to ADC 1268. 1/30
  527R N901 55 Sequence Number A unique identifier assigned to an item, task, or process to denote its specific order or position within a larger sequence 1. For USAMMA Medical use in ARI/receipt transactions to identify the sort sequence number. 2. DLMS Component-unique enhancement. See introductory DLMS note 5e. 1/30
  527R N901 6E Map Reference Use to identify the National Geospatial-Intelligence Agency (NGA) Reference Number (NRN) For receipt of mapping products, use to identify the National Geospatial-Intelligence Agency (NGA) Reference Number (NRN). Use with due-in and ARI/PMR for mapping products. Authorized DLMS migration enhancement. See DLMS introductory note 5g. 1/1
  527R N901 6G Map Number Use to identify the map edition number For receipt of mapping products, use to identify the map edition number. Authorized DLMS migration enhancement. See DLMS introductory note 5g. 3/3
  527R N901 6R Provider Control Number Use in receipt, and historical receipt, transactions to identify the Distribution Standard System Operations Control Number Used in receipt, and historical receipt, transactions to identify the Distribution Standard System Operations Control Number. Authorized DLMS migration enhancement. See DLMS introductory note 5g. 1/60
  527R N901 74 Work Breakdown Structure (WBS) A visual, hierarchical and deliverable-oriented deconstruction of a project Use in receipt and historical receipt transactions. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 1128. 1/30
  527R N901 77 Work Package Use to identify a maintenance work order number Use in receipt and historical receipt transactions to identify a maintenance work order number. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 1128. 1/30
  527R N901 86 Operation Number Use to identify the Key Operation (KO) Number associated with the JO 1. Use to identify the Key Operation (KO) Number associated with the JO. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 1/50
  527R N901 98 Container/Packaging Specification Number Use to identify the Disposition Services Container Identification (ID) which is a unique number that is generated at time of receipt that links multiple Disposal turn-in document (DTID) to one conta8iner This is used to represent DLMS data element “Disposition Services Container Identification (ID)”. Authorized DLMS enhancement for use by DLA Disposition Services in receipt and historical receipt transactions. Refer to ADC 442. 10/10
  527R N901 9R Job Order Number Use to identify Job Order (JO) Number Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 1/50
  527R N901 A3 Assignment Number Assign a sequential number to receipt transactions with the controlling number identified Assign a sequential number to receipt transactions for each 2/RCD/40 loop iteration used with the controlling number identified in either the 2/CS/20 segment or 2/N9/30 segment. In the first 2/RCD/40 loop iteration for a single controlling number, cite numeric 1; increase incrementally by one in each subsequent loop iteration for that controlling number. When reversing a receipt transaction, must cite the previously assigned number in the original receipt transaction in conjunction with the controlling number, for the RCD loop being reversed. This use is an authorized DLMS migration enhancement. See DLMS introductory note 5g. 1/30
  527R N901 AH Agreement Number Use to identify the Depot Maintenance Inter-Service Support Agreement (DMISA) number when tracking in-process maintenance or materiel 1. Use as needed for receipts to identify the Depot Maintenance Inter-Service Support Agreement (DMISA) number for tracking in-process maintenance, otherwise, do not use. 2. DLMS enhancement; see introductory DLMS note 5a. 1/30
  527R N901 CO Customer Order Number Use to identify the Customer Order Acceptance Record (COAR) applicable to the Job Order Number. 1. Use to identify the Customer Order Acceptance Record (COAR) applicable to the Job Order Number. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381 (or as applicable). 5/5
  527R N901 CR Customer Reference Number A unique code assigned to a customer by a company, used to identify a specific transaction or interaction, allowing for easier tracking and reference 1. Use in Receipt transactions to perpetuate the Customer Reference Number from the PMR to cross-reference to the requisition number under which the materiel was ordered, when it differs from the turn-in/return document number used with Code TN. This is applicable to directed return of discrepant/deficient materiel, and other types of retrograde shipments. 2. DLMS enhancement. Refer to ADC 1249. 1/30
  527R N901 CT Contract Number A standard unique identification of a DoD procurement contract (contract number) that specifically differentiates one contract from all other contracts 1. Use with nonprocurement source transactions when a procurement instrument identifier (PIID) is needed in addition to the transaction number for transaction tracking purposes. Use the legacy PIIN pending transition to the PIID. Identify the controlling transaction number in 2/N9/030. 2. When procurement is authorized under a PIID call/order number (F in 9th position), provide the value in the PIID field. For Other Transaction (OT) agreements, the type of instrument (9th position of PIID) will be a 3 for Research OTs or 9 for Prototype and Production OTs. Refer to ADC 1161A or ADC 1420. 1/13
  527R N901 FS Final Sequence Number 1. Use only for TVR MRAs and AMMA receipts as a final receipt indicator. Cite Z in N902 as the Final Receipt Indicator. 2. The Final Receipt Indicator is used for TVR MRA and AMMA receipts to communicate that customer/site does not expect additional receipts. The customer knows additional receipts are not expected because the total order quantity has been receipted, the remaining quantity has been cancelled by the customer, or the customer and vendor are otherwise in agreement regarding a quantity lower than the order quantity. 3. Authorized DLMS migration enhancement. See DLMS introductory note 5g.
  527R N901 IF Issue Number Use in receipt and historical receipt transactions to identify the Original Issue Document Number Use in receipt and historical receipt transactions to identify the Original Issue Document Number. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 1128. 1/30
  527R N901 OR Order/Paragraph Number Use to identify the legacy four-position call/order number associated with the PIIN 1. For use with CAV receipt, to identify the legacy 4-position call/order number associated with a PIIN. Authorized DLMS migration enhancement for CAV use. See DLMS introductory note 5g. 2. Do not use for the PIID call/order number. Refer to ADC 1161. 4/4
  527R N901 Q9 Repair Order Number Identifies originating repair order number or repair document number under which repair action is being taken Identifies the Associated Commercial Asset Visibility (CAV) Repair Document Number. Use to cite the appropriate repair document number (i.e., CAV Repair Cycle Document Number or CAV-Organic Repair Module (CAV-ORM) Repair Component Document Number), depending upon applicability. CAV uses with CAV Detail record, which is Navy CAV nonstandard use of a receipt transaction for a non balance affecting transaction. Only authorized for use with LIN01 code ‘Y-CAV Detail Record’. Refer to ADC 342 and ADC 461. 1/30
  527R N901 QQ Unit Number Use to identify the Assembly Control Number for medical/surgical component assembly 1. For Medical use in receipt transactions to identify the Assembly Control Number for medical/surgical component assembly. 2. The Assembly Control Number is used to identify the specific medical assembly. It is permanently assigned to each Assembly Set by the requisitioning service for identification and control. Authorized DLMS migration enhancement. See DLMS introductory note 5g. 3. A data maintenance action was approved in version 5010. The approved code/name is "CNA -Assembly Control Number". 1/50
  527R N901 QR Quality Report Number Use to identify the Product Quality Deficiency Reporting (PQDR) Report Control Number (RCN) that is comprised of the six-position originating activity Department of Defense Activity Address Code (DoDAAC), a two-digit calendar year, and a unique four-position serial number 1. When applicable, use to cite the associated PQDR report control number (RCN) for exhibit tracking. 2. Authorized DLMS enhancement. Refer to ADC 1007. 12/12
  527R N901 SI Shipper's Identifying Number for Shipment (SID) Use to identify the vendor's shipment number shown on the shipping documentation Use in procurement source receipt and historical receipt transactions to cite the vendor's shipment number shown on the shipping documentation. Use in inquiries on procurement source receipts to cite the vendor shipment number when known. 1/22
  527R N901 SS Split Shipment Number Use to provide a method to manage and document separate increments of shipment units with each increment identified and documented separately 1. Use in receipts and MRAs to identify the partial shipment indicator previously assigned when a line item was consigned as split or partial shipment. 2. DLMS enhancement; see introductory DLMS note 5a. 1/1
  527R N901 TG Transportation Control Number (TCN) A 17-position alphanumeric assigned to control and manage every shipment unit throughout the transportation pipeline 1. Must use TCN with inquiries on delinquent MRA. 2. Use with MRA and receipt transactions when available. Authorized DLMS migration enhancement; see introductory DLMS note 5g. 3. DLA Disposition Services Field Offices must include the TCN provided in the 856S Shipment Status, or on the shipment documentation (e.g., Military Shipping Label, Bill of Lading), in the receipt, historical receipt, and TRA transaction. Refer to ADC 442 and ADC 1111. 17/17
  527R N901 UV Range Number Use to identify the CAV Repair Cycle Document Number (RCDN) range CAV uses with receipt transactions to cite the CAV Repair Cycle Document Number (RCDN) range. The RCDN range is a 28 position field. The first 14 positions identify the RCDN Range Start. The remaining 14 positions identify the RCDN Range End. Refer to ADC 342. 28/28
  527R N901 VR Vendor ID Number Use to identify the Vendor Reference Number (i.e., the CARE (Customer Automation and Reporting Environment) invoice number that will be populated on Army Medical Material Agreement (AMMA) purchase card receipts) 1. Use only for AMMA purchase card receipts. Use to identify the Vendor Reference Number (i.e., the CARE (Customer Automation and Reporting Environment) invoice number that will be populated on AMMA purchase card receipts). This value will help with issue resolution and reconciliation. CARE is a web-based electronic access system developed by U. S. Bank that will invoice BSM for purchase card transactions. 2. Authorized DLMS migration enhancement. See DLMS introductory note 5g. 1/30
  527R N901 W1 Disposal Turn-In Document Number Transaction number under which material was shipped to a DLA Disposition Services Field Office 1. Use only in receipt and historical receipt transactions to identify the transaction number assigned to materiel which is condemned upon receipt and then sent directly to disposal. 2. DLMS enhancement; see introductory DLMS note 5a.
  527R N901 W8 Suffix Use to identify supply transaction partial actions taken on the original document without duplicating or causing loss of identity of the original document number Use in conjunction with the transaction document number cited at 2/N901/030 Code TN Use in non-procurement source receipts, MRAs, inquiries for delinquent MRA, and TRA transactions, to identify the suffix code assigned when a partial supply action previously occurred. 1/1
  527R N901 WO Work Order Number 1. For Medical use in ARI/Receipt transactions to identify the Build Directive Number (BDN) for medical/surgical component assembly. 2. A BDN identifies a given Build Directive. The BDN is used to identify a specific initiative to build medical set A first position of 1 or 2 indicates a locally established Build Directive, while a 7 or 8 indicates a DEPMEDS Build established by the Assembly Manager. A first position of 1 or 7 identifies minor BDN's while a 2 or 8 identifies major BDN's An alpha in the first position identifies an assembly of components which were not packed in the original major BDN. 3. A data maintenance action was approved in version 5010. The approved code/name is "BDN - Build Directive Number". 4. DLMS Component-unique enhancement. See introductory DLMS note 5e.
  527R N901 X8 Secondary Suffix Code Indicator Use to differentiate transactions when all data elements, other than quantity, are the same except for the Supply Condition Code (SCC) of the materiel being received 1. This is the suffix code used in MILSTRAP receipt transactions to differentiate transactions when all data elements, other than quantity, are the same except for the Supply Condition Code (SCC) of the materiel being received. When required, consecutive receipt suffix codes are assigned beginning with A. Use of multiple RCD loops, rather than multiple transactions with suffix codes, should be planned for future implementations. 2. Future streamlined data; see introductory DLMS note 5c. Under DLMS, the RCD loop can be used to accommodate multiple SCCs within a single receipt transaction, rather than use multiple transactions with suffix codes. 1/30
  527R N901 X9 Internal Control Number Use to identify the unique contractor reference number assigned by the contractor 1. DSS uses to identify the document number associated with Army local procurement receipts (per DLA DSS DIC Z4S). The controlling contract number is in 2/CS/20. This use is an authorized DLMS migration enhancement. See DLMS introductory note 5g. 2. Contractor’s Reference Number is used to indicate the unique number used by the CAV II System to identify and track EDI transactions. Refer to ADC 342. 1/30
  527R N901 YM Resource Screening Reference Use to identify a reference number This is used to represent DLMS data element “Disposition Services Accumulation Number”. Accumulations are groups of reutilization eligible materiel received at DRMOs over a span of a week. Accumulations enable reutilization eligible materiel to move through the DLA Disposition Services screening cycles in groups and help facilitate walk-in screening. This number must be passed on receipt transactions so that the DLA Disposition Services ICP can age the inventory properly, thereby ensuring that the property is made available for requisitioning to the right groups of people at the right times according to Disposition Services logic. Authorized DLMS enhancement for use by DLA Disposition Services in receipt and historical receipt transactions. Refer to ADC 442. 1/20
  527R N901 FCN Assigned Contract Number Use to identify the sales contract number This is used to represent DLMS Data element ''Sales Contract Number.'' DLA Disposition Services Field Office uses this number to associate property to a sales contract. 10/10
  527R N901 PWC Preliminary Work Candidate Number Used for preliminary notification that an order for material (requisition) is being prepared for future submission to a supply source Applicable for DLA industrial activity support agreements 1. Use to identify a Requisition Alert Document Number. 2. Used by Navy Shipyards to associate the requisition follow-up with a previously submitted requisition alert. 3. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 15/15
  527R N902
Page 31  of  195 First   Previous   27  28  29  30  [31]  32  33  34  35  36  Next   Last