DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  536R G6201 7 Effective Date Use to indicate Date Placed in Service.
  536R G6201 BT Acceptance Use to identify the date accepted when the contract requires acceptance
  536R G6201 Y3 Last Depreciation Use to indicate Last Depreciation Date.
  536R G6201 Y4 Depreciation Start Use to indicate Depreciation Start Date.
  536R CTP02 CHG Changed Price Use to indicate accumulated depreciation valuation.
  536R CTP02 DPR Discount Price Use to indicate current valuation price.
  536R CTP02 PUR Purchase Use to indicate acquisition price.
  536R CTP02 UCP Unit cost price Use to indicate unit price.
  536R CTP02 ULC Unsalable Item List Cost Use to indicate salvage value.
  536R DD08 Y Yes Use to indicate the item in the item loop is Capital Equipment.
  536R LDT01 AX From Date of Award to Date of Completion Use to indicate Depreciable Period (Days, Month, and Year).
  536R LDT03 CY Calendar Year
  536R LDT03 DY Day
  536R LDT03 MO Month
  536R LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  536R LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes Perpetuate project code when available.
  536R LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel Supply condition code (SC) is required.
  536R LQ01 EQ Controlled Inventory Item Code Perpetuate Controlled inventory item code (CIC) when available.
  536R N101 ZP Gaining Inventory Manager Must use to indicate the materiel owner receiving property transfer. Required when the recipient of the shipment is Government ICP.
  536R N101 DIR Distribution Recipient Use to indicate the recipient organization when different from the materiel owner receiving property transfer.
  536R N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component
  536R N106 TO Message To Use to identify the party to receive the transaction set Must use in combination with N101 to indicate the recipient DODAAC. Only one loop with N106=FR.
  567C ST01 567 Contract Completion Status
  567C BC01 0 Original Indicates the initial transaction Use code 0 regardless of the type of contract completion status report.
  567C BC06 V1 Contract Completion Report
  567C BC07 2 Change (Update) 1. Use to identify an update to the initial automated contract closeout action. Use with 1/ LQ02/10 Code K for Cancelation. 2. Authorized for use by both system initiated automated closeouts (e.g., iRAPT) and non-automated contract closeout action.
  567C BC07 CL Closed 1. Use to identify a contract closeout action for a contract that qualifies for a system initiated automated contract closeout. 2. For an automated contract closeout, use of CL Closed, acknowledges compliance with the automated contract closeout transactions statement of authority and eligibility for initiation of the automated contract closeout cited in , Volume 7, Chapter 4, paragraphs C4.1.2 and C4.1.4.
  567C N101 C4 Contract Administration Office Use when 1/CS05/050 cites any of codes A, B, C, or D, to identify the CAO originating the transaction set. When 1/CS05/050 cites code E, use to identify the CAO to receive the transaction set.
  567C N101 CW Accounting Station Use when 1/CS05/050 cites code G to identify the Agency Accounting Identifier (AI) to receive the transaction set. Code set available at https://beis.csd.disa.mil/beis-xml/sfiscombo.xml.
  567C N101 EM Party to Receive Electronic Memo of Invoice Use when 1/CS05/050 cites code G to identify Electronic Document Aces (EDA) as the transaction set recipient.
  567C N101 PR Payer Use when 1/CS05/050 cites code F to identify the DFAS office that is issuing a financial contract completion statement. This is not the disbursing office that made final payment. That entity is identified in the 1/N1/120 segment.
  567C N101 QB Purchase Service Provider Use when CS05 is any of codes A, B, C, or D, to identify the PO to receive the transaction set. When CS05 cites code E, use to identify the PO originating the transaction set.
  567C N101 RGA Responsible Government Agency Use when 1/CS05/050 cites code G (Automated Contract Closeout) to identify WAWF-iRAPT as the sender of the transaction set. Enter “WAWF” in N101.
  567C N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component
  567C N103 93 Code assigned by the organization originating the transaction set Use with N101 Code RGA to identify WAWF as the sender of the automated contract closeout transaction.
  567C N103 94 Code assigned by the organization that is the ultimate destination of the transaction set Use with N101 Code EM to identify Electronic Document Aces as the recipient of all Contract Closeout transactions.
  567C N103 PI Payer Identification Use with N101 Code CW to identify the Agency Accounting Identifier (AI) in WAWF-iRAPT Automated Contract Closeout transactions.
  567C N106 FR Message From Use to identify the party originating the transaction set Use to indicate that the organization cited in N104 transmitted the transaction set.
  567C N106 TO Message To Use to identify the party to receive the transaction set Use to indicate that the organization cited in N104 is to receive the transaction set.
  567C G6101 AC Administrative Contracting Officer When LQ02 is code PK9, use to indicate the name of the responsible official who signed the Contract Completion Statement.
  567C G6101 AM Administrator When BC07 is code CL or 2, use to indicate a WAWF automatic contract closeout transaction. Enter “WAWF” in G6102.
  567C G6101 PC Purchasing Contracting Officer (PCO) When LQ02 is code PKZ, use to indicate the name of the responsible official who signed the PCO extension of contract closing date.
  567C CS04 DD Document Identification Code Code D is used as a filer to satisfy ANSI syntax.
  567C AMT01 UA Unliquidated Amount
  567C AMT03 C Credit Use to indicate the amount cited in AMT02 is an over payment to the contractor.
  567C N901 IK Invoice Number 1. Use this code to indicate the number of a final approved invoice that was forwarded to the disbursing Officer of another activity. 2. When this code is used, identify the date the invoice was forwarded in N904.
  567C N901 SI Shipper's Identifying Number for Shipment (SID) Use this code to indicate the final shipment number. Concatenate the final shipment indicator, the letter Z, with the shipment number.
  567C N901 VV Voucher Use to identify the voucher number of the final payment.
  567C G6201 BM Contract Physically Completed Use to identify the date of physical completion.
  567C G6201 BN Contract Final Payment Use in a contract completion and CAO contract closeout extension status reports to identify the date of final payment. Must use when reporting final large purchase contract completion statements (CS05 cites code C). When using in this manner, the transaction must contain the 1/LQ/10 segment, including transaction status indicator code F and a contract closeout group code of B, C, or D.
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