DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  527D N106 TO Message To Use to identify the party to receive the transaction set Must use with the appropriate 2/N101/210 code to indicate the organization cited in N104 is receiving the transaction. 1/60
  527D REF01 BT Batch Number A quantity of material all of which was manufactured under identical conditions and assigned an identifying batch number 1. Use to identify the batch, lot, or production run. The batch/lot number may not exceed 20 characters in accordance with IUID policy. 2. Use ‘BT’ in 2/REF/250 when UII or serial number does not apply for the item. When UII or serial number is required in addition to batch/lot number, enter the UII or serial number in 2/REF/250 and enter the batch/lot number in 2/N9/270. 1/30
  527D REF01 SE Serial Number A value assigned for identification of an item 1. Use to identify the serial number when the UII (code U3) is not used. When UII and serial number are both being identified, provide the serial number in2/N9/270. The serial number may not exceed 30 characters and may only include alpha numeric characters, dashes and forward slashes. Spaces are not allowed. 2. DLMS enhancement. See introductory DLMS note 4a. 1/50
  527D REF01 U3 Unique Supplier Identification Number (USIN) A globally unique and unambiguous identifier that distinguishes an item from all other like and unlike items. The UII is derived from a UII data set of one or more data elements 1. Use to identify the UII. Place UII value in REF03. The UII may not exceed 50 characters in accordance with IUID Policy. A data maintenance action was approved in version 5020. The approved code/name is "UII - Department of Defense Unique Item Identifier. 2. DLMS enhancement. See introductory DLMS note 4a. 1/50
  527D REF02
  527D REF03
  527D G6201 BF Pack Date Use to indicate date packed 1. Use to indicate date packed. 2. DLMS enhancement; see introductory DLMS note 4a. 8/8
  527D G6201 BI Inspection Use to indicate the date of materiel inspection 1. Use to indicate the date of materiel inspection. 2. DLMS enhancement; see introductory DLMS note 4a. 8/8
  527D G6201 BJ Shelf-Life Expiration 1. Use to indicate the expiration date for shelf-life materiel. 2. DLMS enhancement; see introductory DLMS note 4a.
  527D G6201 BK Warranty Expiration Use to indicate the date when the materiel warranty expires 1. Use to indicate the date when the materiel warranty expires. 2. DLMS enhancement; see introductory DLMS note 4a. 8/8
  527D G6201 BL Manufacture Use to indicate the manufacturing date of the materiel 1. Use to indicate the manufacturing date of the materiel. 2. DLMS enhancement; see introductory DLMS note 4a. 8/8
  527D G6202
  527D N901 BT Batch Number A quantity of material all of which was manufactured under identical conditions and assigned an identifying batch number Use to identify the batch, lot, or production run when UII or serial number is identified in 2/REF/250. The batch/lot number may not exceed 20 characters in accordance with IUID policy. 1/30
  527D N901 SE Serial Number A value assigned for identification of an item Use to identify the serial number (when code U3 is used in REF01). 1/50
  527D N902
  527D QTY01 5U Frequency Use to identify the Mapping Product Cycle Frequency which identifies the number of days that a Flight Information Program Map product is effective before mandatory disposal Use to identify the Mapping Product Cycle Frequency. This identifies the number of days that a Flight Information Program Map product is effective before mandatory disposal. Use with due-in and PMR for mapping products. Authorized DLMS migration enhancement. Refer to ADC 1172. 1/15
  527D QTY01 AH Number of Message Recipients Use to identify the Total Automatic Initial Distribution Quantity Use to identify the Total Automatic Initial Distribution Quantity. This represents the total number of subscriptions. Must use with due-in and PMR for mapping products when the 2/DD08/080 Automatic Initial Distribution Required indicator is "Y". Authorized DLMS migration enhancement. Refer to ADC 1172. 1/15
  527D QTY01 BA Due-In Use to identify the total due-in quantity 1/15
  527D QTY01 OC Order Count DLA Disposition Services uses to identify the Disposition Services Complete Container Count The complete container count will indicate how many different Disposal turn-in document (DTID)s are in the container and therefore how many different receipts are expected for a particular container DLA Disposition Services uses to identify the Disposition Services Complete Container Count. This represents the total number of DTIDs in a specified disposition services container, and therefore the number of receipts expected for a given container. DLMS enhancement authorized for use by DLA Disposition Services with PMRs for relocation (1/BR02/20 Transaction Type Code DE in conjunction with 2/LIN01/10 code N). 1/9
  527D QTY02
  527D N101 RC Receiving Location Use to identify the organization receiving or designated to receive materiel 1/60
  527D N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations DLMS enhancement; see introductory DLMS note 4a. 6/6
  527D N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  527D N104
  527D FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  527D FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps.
  527D FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
  527D FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense
  527D FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution
  527D FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  527D FA102 A520 Base Charge Use for materiel charges only Use for materiel charges only.
  527D FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders
  527D FA102 D340 Goods and Services Charge Use for both materiels and related services Use for both materiel and related services.
  527D FA102 F060 Other Accessorial Service Charge Use for accessorial costs
  527D FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport
  527D FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation. 1/15
  527D FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment
  527D FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) 2/2
  527D FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BACC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions 1/80
  527D FA201 IA Security Cooperation Implementing Agency Use to identify the military department or defense agency responsible for the execution of military assistance programs. With respect to Foreign Military Sales (FMS), the military department or defense agency assigned responsibility by the Defense Security Cooperation Agency to prepare a Letter of Offer and Acceptance (LOA) and to implement an Foreign Military Sales (FMS) case 1. Use for DLA Disposition Services PMR for FMS requisitioned materiel with associated freeze action pending approval. Refer to ADC 1156. 2. Qualifier IA is a migration code approved for use in X12 version 7020. 1/1
  527D FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN). 6/6
  527D FA201 S1 Security Cooperation Customer Code Used to represent the country, international organization, region, or program authority associated with transactions recorded in security cooperation systems and associated programs implemented in the foreign military sales (FMS) 1. Use for DLA Disposition Services MRO/RDO for FMS requisitioned materiel with associated freeze action pending approval. Refer to ADC 1156. 2. Qualifier S1 is a migration code approved for use in X12 version 7020. 2/2
  527D FA201 S2 Security Cooperation Case Designator Use with the Security Cooperation customer code to identify a particular foreign military sale 1. Use for DLA Disposition Services MRO/RDO for FMS requisitioned materiel with associated freeze action pending approval. Refer to ADC 1156. 2. Qualifier S2 is a migration code approved for use in X12 version 7020. 3/3
  527D FA202
  527D SE01
  527D SE02
  527R ST01 527 Material Due-In and Receipt Each transaction within a transaction set may report, for a single stock or part number, one or more quantities distinguished by one or more characteristics; e.g., materiel condition, management code, etc. Receiving activities use this transaction set to report both receipts and historical receipt information to owners and other management control activities. Owners use this transaction set to inquire to storage activities about the status of overdue receipts. For Materiel Receipt Acknowledgment (MRA), reporting activities use this transaction set to acknowledge, to the Inventory Control Point (ICP), the receipt or nonreceipt of materiel; and ICPs use this transaction set to follow-up to the reporting activity when MRA is delinquent. DLA Disposition Service Field Offices use to provide Disposition Services Turn-in Receipt Acknowledgement (TRA) back to the activity identified in the disposal turn-in document (DTID) number. For Army Total Package Fielding (TPF), Unit Materiel Fielding Points and staging sites use this transaction set to acknowledge, to the Fielding Command, the receipt of materiel
  527R ST02
  527R BR01 00 Original Indicates the initial transaction
  527R BR01 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
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