DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  846C PER02
  846C PER03 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  846C PER03 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  846C PER03 EX Telephone Extension Use to identify a telephone extension Use immediately following codes AU, IT or TE to identify a telephone extension. 1/60
  846C PER03 FX Facsimile The facsimile (FAX) telephone number 10/10
  846C PER03 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code. 1/60
  846C PER03 TE Telephone The commercial telephone number Include the area code and number 10/10
  846C PER04
  846C PER05 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  846C PER05 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  846C PER05 EX Telephone Extension Use to identify a telephone extension Use immediately following codes AU, IT or TE to identify a telephone extension. 1/60
  846C PER05 FX Facsimile The facsimile (FAX) telephone number 10/10
  846C PER05 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code. 1/60
  846C PER05 TE Telephone The commercial telephone number Include the area code and number 10/10
  846C PER06
  846C PER07 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  846C PER07 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  846C PER07 EX Telephone Extension Use to identify a telephone extension Use immediately following codes AU, IT or TE to identify a telephone extension. 1/60
  846C PER07 FX Facsimile The facsimile (FAX) telephone number 10/10
  846C PER07 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code. 1/60
  846C PER07 TE Telephone The commercial telephone number Include the area code and number 10/10
  846C PER08
  846C PER09
  846C QTY01 OC Order Count DLA Disposition Services uses to identify the Disposition Services Complete Container Count The complete container count will indicate how many different Disposal turn-in document (DTID)s are in the container and therefore how many different receipts are expected for a particular container DLA Disposition Services uses to identify the disposition services complete container count. This represents the total number of DTIDs in a specified disposition services container. 1/9
  846C QTY01 TO Total 1. Use to identify the total quantity that will be issued for the items sourced to the CV contract. 2. This field is only used when the DLA Disposition Services ICP is updating the Disposition Category Code to DS-Disposal or SL-Sales. This field is required for the DLA Disposition Services Field Office to create an internal MRO transaction.
  846C QTY02
  846C QTY03
  846C QTY03-01
  846C LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  846C LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes This field is only used when the DLA Disposition Services ICP is updating the Disposition Category Code to DS-Disposal or SL-Sales. This field is required for the DLA Disposition Services Field Office to create an internal MRO transaction. 3/3
  846C LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND) This field is only used when the DLA Disposition Services ICP is updating the Disposition Category Code to DS-Disposal or SL-Sales. This field is required for the DLA Disposition Services Field Office to create an internal MRO transaction. 2/2
  846C LQ01 80 Advice Code Use to transmit instructions considered by the creators of requisitions to be essential to the desired supply action This field is only used when the DLA Disposition Services ICP is updating the Disposition Category Code to DS-Disposal or SL-Sales. This field is required for the DLA Disposition Services Field Office to create an internal MRO transaction. 2/2
  846C LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel This field is only used when the DLA Disposition Services ICP is updating the Disposition Category Code to DS-Disposal or SL-Sales. This field is required for the DLA Disposition Services Field Office to create an internal MRO transaction. 1/1
  846C LQ01 84 Management Code Provides supplemental data not indicated through the transaction coding structure This field is only used when the DLA Disposition Services ICP (using EBS) is updating the Disposition Category Code to DS-Disposal or SL-Sales. This field is required for the DLA Disposition Services Field Office (using DSS) to create an internal MRO transaction. 1/1
  846C LQ01 A1 Ownership Code Provides a means of segmenting inventory balances, accounted for in inventory control records of a Military Service/DLA, but which are owned by others This field is only used when the DLA Disposition Services ICP is updating the Disposition Category Code to DS-Disposal or SL-Sales. This field is required for the DLA Disposition Services Field Office to create an internal MRO transaction. 1/1
  846C LQ01 AK Distribution Code Use to identify the activity that will receive a supply status and other management data This field is only used when the DLA Disposition Services ICP is updating the Disposition Category Code to DS-Disposal or SL-Sales. This field is required for the DLA Disposition Services Field Office to create an internal MRO transaction. 1/3
  846C LQ01 DE Signal Code In requisition related documents, it designates the fields containing the intended consignee (ship-to), and the activity to receive and effect payment of bills, when applicable. In the case of the Material Returns Program (MRP), it designates the fields containing the intended consignor (ship-from) and the activity to receive and process credits, when applicable This field is only used when the DLA Disposition Services ICP is updating the Disposition Category Code to DS-Disposal or SL-Sales. This field is required for the DLA Disposition Services Field Office to create an internal MRO transaction. 1/1
  846C LQ01 DF Media and Status Code Identifies the desired status recipient(s) and the type of status to be provided This field is only used when the DLA Disposition Services ICP is updating the Disposition Category Code to DS Disposal or SL Sales. This field is required for the DLA Disposition Services Field Office to create an internal MRO transaction. 1/1
  846C LQ01 FD Demilitarization Code Use to define the requirements for removal of the military characteristics of a weapon or munition and the type of demilitarization needed to meet those requirements DRN 0167 1/1
  846C LQ01 DCR Disposition Category Change Reject Reason Code Use to identify the Disposition Category Change Reject Reason Code DLA Disposition Services uses to identify the Disposition Category Change Reject Reason Code. Codes to be published by DRMS Instruction (DRMS-I) 4160.14.
  846C LQ01 DCS Disposition Sub-Category Code Use with post-post issues of disposition services inventory used with disposition category code to identify the type of the business model that resulted in removal of inventory 1. DLA Disposition Services uses the Disposition Sub-Category Code to indicate how DLA Disposition Services ICP will process a release order based on the sub-category code passed. The two<0x2>character code is used to identify both Commercial Venture and FMS Freeze related information and is determined by DLA Disposition Services. The code value is conveyed in 2/LQ02/3760, where 2/LQ01/3760 conveys DCS. 2/2
  846C LQ01 DCT Disposition Category Code Use with post-post issues of disposition services inventory to identify the type of the business model that resulted in removal of inventory 1. DLA Disposition Services uses the Disposition Category Code to indicate the current method of asset disposition assigned to a Disposal Turn In Document (DTID). Disposition Category Codes are: DS, RJ, RS, RU, and SL. The code value will be conveyed in LQ02, where LQ01 conveys DCT. Explanation for the codes are as follows: DS Disposal RU Reutilization RJ Reject RS Research SL Sales 2. Approved for use in X12 version 6050. 2/2
  846C LQ01 DMI Demilitarization Integrity Code Use to determine/confirm the disposition category of a property Authorized DLMS enhancement for use by DLA Disposition Services. 1/1
  846C LQ01 DSI Disposition Services Indicator Code Addresses the DLA Disposition Services’ requirement to communicate unique property and/or materiel location information supporting their business processes 1. The following Disposition Services Indicator is authorized for use in the Disposition Category Update transaction: CIF. CIF = Disposition Services Container Issued in Full. The indicator will be conveyed in LQ02, where LQ01 conveys DSI. Refer to ADC 412. 2. Approved for use in X12 version 6050. 2/4
  846C LQ02
  846C N101 BT Bill-to-Party The organization to receive the billing for goods and/or services 3/6
  846C N101 SB Storage Area Use to identify the distribution depot/storage activity Use to identify the DLA Disposition Services Field Office (depot or storage activity). 1/60
  846C N101 ST Ship To Used to identify a organization to which material is shipped as identified in the requisition or other initiating transaction 1/60
  846C N101 Z4 Owning Inventory Control Point Use to indicate the source of supply Use to identify the DLA Disposition Services ICP. 1/60
  846C N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 6/6
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