DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  867D FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport
  867D FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation. Demand Reporting 1503.
  867D FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment
  867D FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) Use to modify, or in the case of an unmatched modification, to identify the fund code. Modifier transactions may not be used to change this field for GFM requisitions.
  867D FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BAC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  867D FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) Use to indicate the Authorization Accounting Authority (A)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN).
  867E ST01 867 Product Transfer and Resale Report
  867E BPT01 0 Original
  867E BPT04 29 Assembly Plan Use to indicate assembly / embeding.
  867E REF01 3X Subcontract Number Use to indicate Contract Order Number.
  867E REF01 CT Contract Number Use to indicate the contract number.
  867E PER01 1J User Identification 1. Use to identify the User ID. 2. Approved for use in X12 version 8060.
  867E N101 40 Receiver 1. Identifies the receiving organization of the transaction. 2. May also be used to identify the receiving Property System of this transaction. Refer to ADC 1491.
  867E N101 57 Servicing Organization Use to indicate Accountable Organization.
  867E N101 L9 Information Provider Use to indicate Sender Organization.
  867E N101 MF Manufacturer of Goods
  867E N101 Z1 Party to Receive Status Use to identify the party to receive status when different from Service/Agency prescribed status recipient.
  867E N103 10 Department of Defense Activity Address Code (DODAAC)
  867E N103 33 Commercial and Government Entity (CAGE)
  867E N103 M4 Department of Defense Routing Identifier Code (RIC) Must use to identify the receiver of the transaction.
  867E N106 FR Message From Must use to indicate the organization cited in N104 is originating the transaction set.
  867E N106 TO Message To
  867E PTD01 BW Piece Embedded into Line Item 1. Use to report when the GFP Item is embedded or incorporated into other GFP at the Line Item level. Only non-serially managed children are allowed to be embedded at the line level. Children that are serially managed are not allowed to be embedded into GFP Line Level Parent. Quantity and Condition Code required for Child Items. 2. Approved for use in X12 version 8060.
  867E PTD01 BX Piece Consumed 1. Use to report when the GFP item is consumed without identification of a parent item. 2. Approved for use in X12 version 8060.
  867E PTD01 BY Piece Embedded into Independent Parent 1. Use to report when the GFP item is embedded or incorporated into an individualy identified GFP parent item. A serially managed child cannot be embedded or incorporated into a non-serially managed parent unless the parent is identified by an Record Control Document Number (RCDN). 2. Approved for use in X12 version 8060.
  867E PTD01 BZ Piece Embedded into Product 1. Use to report when the GFP item is embedded or incorporated into a non-GFP item including production parent item. 2. Approved for use in X12 version 8060.
  867E REF01 82 Data Item Description (DID) Reference Use to indicate Item Description.
  867E REF01 C7 Contract Line Item Number Required when PTD01=BZ. This is the CLIN of the production item into which the GFP Item was embedded or incorporated.
  867E REF01 MF Manufacturers Part Number
  867E REF01 MJ Model Number
  867E REF01 NS National Stock Number
  867E REF01 SE Serial Number Use to indicate Serial Number.
  867E REF01 W7 Commercial and Government Entity (CAGE) Code
  867E REF01 XY Other Unlisted Type of Reference Number Use only when PTD01 = BZ.
  867E REF01 AHD Record Control Document Number 1. Used to indicate the Record Control Document Number Code. 2. Approved for use in X12 version 8060.
  867E REF01 AHM Supply Condition Code 1. Use to indicate the Supply Condition Code 2. Approved for use in X12 version 8060.
  867E REF01 UII Department of Defense Unique Item Identifier Approved for use in X12 version 5020.
  867E REF01 X16 Cataloging Item Name 1. Used to indicate the item name. 2. Approved for use in X12 version 8060.
  867E QTY01 5H Children Use to indicate the total number of child items.
  867E REF01 82 Data Item Description (DID) Reference Use to indicate Item Description.
  867E REF01 MF Manufacturers Part Number
  867E REF01 MJ Model Number
  867E REF01 NS National Stock Number
  867E REF01 SE Serial Number Use to indicate Serial Number.
  867E REF01 W7 Commercial and Government Entity (CAGE) Code
  867E REF01 AHD Record Control Document Number 1. Used to indicate the Record Control Document Number Code. 2. Approved for use in X12 version 8060.
  867E REF01 AHM Supply Condition Code 1. Use to indicate the Supply Condition Code 2. Approved for use in X12 version 8060.
  867E REF01 UII Department of Defense Unique Item Identifier Approved for use in X12 version 5020.
  867E REF01 X16 Cataloging Item Name 1. Use to indicate the Item Name. 2. Approved for use in X12 version 8060.
  867I ST01 867 Product Transfer and Resale Report
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