DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  867I FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  867I FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps.
  867I FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
  867I FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense
  867I FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution
  867I FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code.
  867I FA102 A520 Base Charge Use for materiel charges only Use for materiel charges only.
  867I FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders
  867I FA102 D340 Goods and Services Charge Use for both materiels and related services Use for both materiel and related services.
  867I FA102 F060 Other Accessorial Service Charge Use for accessorial costs
  867I FA102 F560 Premium Transportation , , Use for expedited or high-security shipping methods that are faster and more expensive than standard transport
  867I FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation.
  867I FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment
  867I FA201 89 Budget Line Item Identification Identifies further sub-divisions of the Treasury account fund symbol appropriation, below the budget sub activity level 1. For DoD SLOA/Accounting Classification. 2. Approved for use in X12 version 4020. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 5e.
  867I FA201 90 Project/Task A planned undertaking of work to be performed or product to be produced having a finite beginning and end 1. For DoD SLOA/Accounting Classification use to identify “Project Identifier”. Refer to ADC 1043. 2. Qualifier 90 is a migration code approved for use in X12 version 4020. 3. Authorized DLMS enhancement; see introductory DLMS note 5e.
  867I FA201 A1 Department Indicator Use to identify the Requesting Agency Component TAS AID (Agency Identifier) in G-Invoicing related transactions. Use to identify, or to modify, “Department Regular” in DoD SLOA/Accounting Classification 1. Use to identify the Requesting Agency Component TAS AID (Agency Identifier) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Department Regular”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory note 5e.
  867I FA201 A2 Transfer from Department This identifies the federal agency of obligation authority to the DoD or one of its components . For the transfer of obligation authority, the transfer agency retains responsibility for the fund account and the recipient agency charges against the fund account of the transfer agency 1. Use to identify the Requesting Agency Component TAS ATA (Allocation Transfer Agency Identifier) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Department Transfer”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory note 5e.
  867I FA201 A4 Basic Symbol Number , , Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) Main (Main Account Code) 1. Use to identify the Requesting Agency Component TAS Main (Main Account Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Main Account”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 5e.
  867I FA201 A5 Sub-class Use to identify the Requesting Agency Component TAS SP (Sub- Level Prefix Code) in G-Invoicing. Use to identify, or to modify “Sub Class” in SLOA 1. Use to identify the Requesting Agency Component TAS SP (Sub- Level Prefix Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. Reserved for DoD SLOA/Accounting Classification. Refer to ADC 1043. 3. Sub Class is a potential future DLMS enhancement; see introductory DLMS note 5a.
  867I FA201 A6 Sub-Account Symbol Use to specify subsidiary level accounts associated to the main account of the Treasury Appropriation Fund Symbol (TAFS) 1. Use to identify the Requesting Agency Component TAS SUB (Sub- Account Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 5e.
  867I FA201 AI Activity Indicator Use to Identify the area that performed a specific objective, for DoD SLOA/Accounting Classification use 1. For DoD SLOA/Accounting Classification use to identify “Activity Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 5e. 3. Qualifier AI is a migration code approved for use in X12 version 7020.
  867I FA201 B2 Budget Sub-activity Number Identifies an organization to which funds have been Sub-Allocated 1. For DoD SLOA/Accounting Classification use to identify “Sub-Allocation (formerly known as Limit/Subhead)'. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 5e.
  867I FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded)
  867I FA201 BE Business Event Type Code Indicates the type of financial activity, such as payments, collections, borrowings, etc., being reported in the Government-wide Accounting and Reporting (GWA) system 1. Use in G- Invoicing related transactions. Refer to ADC 1465. 2. Reserved for DoD SLOA/Accounting Classification. Refer to ADC 1043. 3. Potential future DLMS enhancement; see introductory DLMS note 5a. 4. Approved for use in X12 version 7020.
  867I FA201 C3 Budget Restriction Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) A (Availability Type Code) 1. Use to identify the Requesting Agency Component TAS A (Availability Type Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Availability Type”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 5e.
  867I FA201 CC Cost Center Identifier Used to track and accumulate costs associated with a specific organizational unit or project, and is typically included on documents like contracts, inventory requisitions, and labor distribution forms 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 5e. , , 3. Approved for use in X12 version 7020.
  867I FA201 F1 Object Class Categories in a classification system that present obligations by the items or services purchased by the Federal Government 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 5e.
  867I FA201 FA Functional Area Use to identify a logical division of a Component's business operations It represents the Functions the Component performs 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 5e. 3. Approved for use in X12 version 7020.
  867I FA201 FC Funding Center Identifier Use to define a responsibility area within an organizational unit to which budget authority is assigned 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 5e. 3. Approved for use in X12 version 7020.
  867I FA201 FT Funding Type Use to flag those expenditures incurred for a designated Treasury Appropriation Fund Symbol (TAFS) account that are considered reimbursable to the account 1. For DoD SLOA/Accounting Classification use to identify “Reimbursable Flag”. Refer to ADC 1043. 2. Qualifier FT is an X12 Version Release 04030 Migration Code. 3. Authorized DLMS enhancement; see introductory DLMS note 5e.
  867I FA201 H1 Cost Code Use to identify the classification of an organization's revenues, expenses or consumable resources 1. For DoD SLOA/Accounting Classification use to identify “Cost Element Code”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 5e.
  867I FA201 IA Security Cooperation Implementing Agency Use to identify the military department or defense agency responsible for the execution of military assistance programs. With respect to Foreign Military Sales (FMS), the military department or defense agency assigned responsibility by the Defense Security Cooperation Agency to prepare a Letter of Offer and Acceptance (LOA) and to implement an Foreign Military Sales (FMS) case 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 5e. 3. Approved for use in X12 version 7020.
  867I FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) 1. For DoD SLOA/Accounting Classification use to identify “Agency Accounting Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 5e.
  867I FA201 P1 Disbursing Station Number Identification number that indicates authority to receive and disburse public funds and issue checks on the United States Treasury 1. Use to identify the Agency Location Code (ALC) in G- Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Agency Disbursing Identifier Code”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 5e.
  867I FA201 P5 Security Cooperation Case Line Item Identifier Use to identify a specific line item within a Foreign Military Sales (FMS) case 1. For DoD SLOA/Accounting Classification use to identify “Security Cooperation Case Line Item Identifier”. Refer to ADC 1043. , , 2. Authorized DLMS enhancement; see introductory DLMS note 5e.
  867I FA201 S1 Security Cooperation Customer Code Used to represent the country, international organization, region, or program authority associated with transactions recorded in security cooperation systems and associated programs implemented in the foreign military sales (FMS) 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. DLMS enhancement; see introductory DLMS note 5d. A field size exceeding 2 positions is not supportable under current MILSTRIP and MAPAC processes. Three character codes are not authorized at this time. 3. Approved for use in X12 version 7020.
  867I FA201 S2 Security Cooperation Case Designator Use with the Security Cooperation customer code to identify a particular foreign military sale 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 5e. A field size exceeding 3 positions is not supportable under current MILSTRIP processes. Four character codes are not authorized at this time. 3. Approved for use in X12 version 7020.
  867I FA201 WO Work Order Number An individual unit of work, batch, or lot of a distinct product or service 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 5e. 3. Approved for use in X12 version 7020.
  867I FA201 YB Beginning Period of Availability In annual and multi-year accounts, identifies the first year of availability under law that an account may incur new obligations 1. Use to identify the Requesting Agency Component TAS BPOA (Beginning Period of Availability) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Beginning Period of Availability Fiscal Year Date”. Refer to ADC 1043. 3. Use as appropriate to represent Program Year. Availability Type Code must be “X”. Refer to ADC 1043B. 4. Authorized DLMS enhancement; see introductory DLMS note 5e. 5. Qualifier YB is a migration code approved for use in X12 version 7020.
  867I FA201 YE Ending Period of Availability Use to identify the last year of availability under law that an account may incur new obligations 1. Use to identify the Requesting Agency Component TAS EPOA (Ending Period of Availability) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Ending Period of Availability Fiscal Year Date”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 5e. 4. Qualifier YE is a migration code approved for use in X12 version 7020.
  869A ST01 869 Order Status Inquiry
  869A BSI03 PI Selected Orders - Shipped Orders 1. Use to indicate that the transaction set contains transactions that apply to requisitions for which shipment status has been received. 2. Use for requests for shipment tracing. 3. Used during legacy MILSTRIP/DLMS transition period when transaction contains a request for identification of the initial transportation shipping activity.
  869A BSI03 PO Selected Orders - Unshipped Items 1. Use to indicate that the transaction set contains transactions that apply to open requisitions for which shipment status has not been received. 2. Use for requisition follow-ups including requests for improved ESD. 3. Use for supply assistance requests. DLMS enhancement; see introductory DLMS note 2a.
  869A BSI07 0 Original Indicates the initial transaction
  869A BSI07 42 Temporary Record Use as a Downtime Detection Indicator to alert processing systems that this requisition query is used for system testing to determine elapsed response time between the query and the responding supply status. This transaction contains a pseudo document number. Authorized DLMS enhancement by agreement with DLA only. Refer to ADC 38.
  869A BSI07 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  869A BSI07 ZZ Mutually Defined 1. Use to identify the Unit of Use Indicator. When included, the quantity and unit of measure values associated with this transaction are applicable to the unit of use. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  869A BSI08 71 Filing and Search Request Use (in conjunction with BSI03=PI, Shipped Orders) to identify requests for shipment tracing - registered, insured, and certified U.S. Postal Service. (This corresponds to MILSTRIP Document Identifier AFT.).
  869A BSI08 AF Requisition Follow-Up 1. Use (in conjunction with BSI03=PO, Unshipped Orders) to identify requisition follow-ups for status on previously submitted requisitions. (This corresponds to MILSTRIP Document Identifier AF1-AF5.) 2. Use (in conjunction with BSI03=PO, Unshipped Orders to identify the requisition follow-up requests for improved estimated shipping date (ESD). (This corresponds to MILSTRIP Document Identifier AFC). When provided for this purpose, must be used in combination with PID05, Code 2. 3. Use (in conjunction with BSI03=PI, Shipped Orders) to identify requisition follow-up requests for DODAAC of initial transportation shipping activity (This corresponds to MILSTRIP Document Identifier AFY). When provided for this purpose, must be used in combination with PID05, Code 1. The Request for DODAAC of Initial Transportation Shipping Activity transaction is applicable in a mixed DLMS/MILS environment where a separate transaction is needed to provide the requested information. Under DLMS, the distribution depot identifies the shipping activity in the shipment status transaction, eliminating the need for a follow-up.
  869A BSI08 AR Supply Assistance 1. Use (in conjunction with BSI03=PO), Unshipped Orders) to identify requests for supply assistance (improved support) for requisitions meting specific criteria for priority (Priority Designator 01-08) and receipt of open supply status. (This establishes a transaction-based process comparable to the MILSTRIP procedures for Supply Assistance Request currently prepared as a message, e-mail, or telephonic request. There is no comparable MILSTRIP transaction.) 2. DLMS enhancement; see introductory DLMS note 2a.
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