DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  867D MEA04-01 QT Quart
  867D MEA04-01 R4 Calorie
  867D MEA04-01 SF Square Foot
  867D MEA04-01 SM Square Meter
  867D MEA04-01 SY Square Yard
  867D MEA04-01 TG Gross Ton
  867D MEA04-01 TN Net Ton 2,000 LB.
  867D MEA04-01 YD Yard
  867D REF01 AL Accounting (Equipment) Location Number Identifies navy's allowance equipage code, which lists the portable items that a ship is authorized to have Authorized for intra-Navy use. Navy uses to identify Navy’s allowance equipage code; see ADC 325.
  867D REF01 BB Authorization Number 1. Use to identify an allowance list or authorization document that justifies the need for the material. 2. DLMS enhancement; see introductory DLMS note 4a. 3. Authorized for intra-Navy use. Navy uses to identify the allowance parts list; see ADC 325.
  867D REF01 QP Substitute Part Number Use to identify the manufacturer's part number of the nonstandard material actually locally obtained. Use only if different than the part number identified in 2/REF/030.
  867D REF04-01 W7 Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees
  867D DTM01 35 Delivered Use to identify the date that material was obtained or delivered.
  867D DTM01 43 Publication 1. Use for nonstandard material to identify the manufacturer's catalog publication date when a catalog is identified in 2/LIN/120. 2. DLMS enhancement; see introductory DLMS note 4a.
  867D DTM01 102 Issue 1. Use for nonstandard material to identify the effective date of the drawing number (when only using code PT) or the drawing revision number (when using code DR with code PT) identified in the 2/LIN/120 segment. 2. DLMS enhancement; see introductory DLMS note 4a.
  867D DTM01 512 Warranty Expiration 1. Use when material requirement is satisfied by Warranty replacement. 2. DLMS enhancement; see introductory DLMS note 4a.
  867D DD02 74 Demand Code
  867D DD03 W2 Weapon System Number 1. Use to identify the applicable weapon system designator code. 2. DLMS enhancement; see introductory DLMS note 4a.
  867D DD06 71 Service and Agency Code DLMS enhancement; see introductory DLMS note 4a.
  867D DD08 N No
  867D DD08 Y Yes
  867D LDT01 AF From date of PO receipt to delivery Use to indicate the procurement lead time defined as the interval between the initiation of the procurement action and receipt into the supply system.
  867D LDT03 DY Day
  867D LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  867D LQ01 74 Demand Code DLMS enhancement; see introductory DLMS note 4a.
  867D LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes Use to identify special programs, exercises, projects, operations, and other purposes.
  867D LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND) Recommend using in all demand transactions.
  867D LQ01 80 Advice Code Use to transmit instructions considered by the creators of requisitions to be essential to the desired supply action
  867D LQ01 84 Management Code
  867D LQ01 A9 Supplemental Data A distinctive identification of specific units, activities and organizations within the Department of Defense (DoD), commercial activities which enter into materiel and service contracts with the DoD and activities of other Federal agencies which maintain logistics support arrangements with the DoD 1. Use to identify supplemental address/data. 2. Future streamlined data; see introductory DLMS note 4c.
  867D LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Under DLS, this is the first position of the document serial number. 2. DLMS enhancement; see introductory DLMS note 4a.
  867D LQ01 AK Distribution Code Future Streamlined data; see introductory DLMS note 4c.
  867D LQ01 DE Signal Code Use to indicate the bill-to and ship-to DoDAAC (Department of Defense Activity Address Code) for an item Future Streamlined data; see introductory DLMS note 4c.
  867D LQ01 DF Media and Status Code Identifies the desired status recipient(s) and the type of status to be provided Future Streamlined data; see introductory DLMS note 4c.
  867D LQ01 EN Local Source Code 1. Use to identify the method/source for satisfying material requirement at the local level. 2. DLMS enhancement; see introductory DLMS note 4a. Demand Reporting 1503.
  867D LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) Use to identify the MAC for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. A - data maintenance action was approved in version 5010. The approved code/name is “MAC-Materiel Management Aggregation code”. The code source is identified as the Air Force Manual (AFMAN) 23-10, Volumes 1 and 2.
  867D LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command Use to identify the material cognizance symbol (COG) of the end item. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  867D LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management Use for integrated material management. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  867D LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy Use for special inventory reporting. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  867D LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling Use for an end item. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  867D FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  867D FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps.
  867D FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
  867D FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense
  867D FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution
  867D FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code.
  867D FA102 A520 Base Charge Use for materiel charges only Use for material charges only.
  867D FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders
  867D FA102 D340 Goods and Services Charge Use for both materiels and related services Use for both material and related services.
  867D FA102 F060 Other Accessorial Service Charge Use for accessorial costs
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