DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View ICSorted by ascending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  846D LQ01 80 Advice Code Use to transmit instructions considered by the creators of requisitions to be essential to the desired supply action 1. Use when submitting a duplicate LR transfer/decapitalization transaction in response to an inquiry for LR transfer/decapitalization data. 2. DLMS enhancement. See introductory DLMS note 5a. 2/2
  846D LQ01 84 Management Code Use to provide supplemental data not indicated through the transaction coding structure Army uses for intra-Army LR to identify the Management Code associated with Logistics Reassignment actions. Use of this data is meaningful to Army only. Army cites data in multiuse rp 72 of MILSTRAP DIC DEE and DEF. DLMS enhancement authorized for Army use. Other Components not using this data should ensure that inclusion of this data in a DLMS transaction does not cause inappropriate rejection of the transaction. For other than Army use, see introductory DLMS note 5a. 1/1
  846D LQ01 A9 Supplemental Data A distinctive identification of specific units, activities and organizations within the Department of Defense (DoD), commercial activities which enter into materiel and service contracts with the DoD and activities of other Federal agencies which maintain logistics support arrangements with the DoD 1. Use to identify supplemental address/data. 2. Future streamlined data; see introductory DLMS note 5c. 6/6
  846D LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Under DLSS, this is the first position of the document serial number. 2. DLMS enhancement; see introductory DLMS note 5a. 1/1
  846D LQ01 AK Distribution Code Use to identify the activity that will receive a supply status and other management data 1. Use to identify the DLSS distribution code. 2. Future Streamlined data; see introductory DLMS note 5c. 1/3
  846D LQ02 N/A
  846D QTY01 78 Stock Transfers Out Use to identify the quantity for an Logistics Reassignment (LR) transfer transaction Use to identify the quantity for an LR transfer transaction. 1/15
  846D QTY01 V3 Transfer Quantity Use for Logistics Reassignment (LR) storage information order transactions to identify the quantity to be transferred to GIM ownership; otherwise, do not use. To reverse all or part of an LR storage information order, use a minus sign in front of the quantity to be reversed Use to identify the quantity for an LR decapitalization transaction. 1/15
  846D QTY02 N/A
  846D QTY03 N/A
  846D QTY03-01 N/A
  846D LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. N/A
  846D LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel Used by the gaining ICP. 1/1
  846D LQ01 87 Subsistence Type of Pack Code Use to indicate the degree of protection to be provided subsistence items DLMS enhancement; see introductory DLMS note 5a. 1/1
  846D LQ01 99 Purpose Code Provides the owner of materiel with a means of identifying the purpose or reason for which an inventory balance is reserved Used by the gaining ICP. 1/1
  846D LQ01 A1 Ownership Code Provides a means of segmenting inventory balances, accounted for in inventory control records of a Military Service/DLA, but which are owned by others Used by the gaining ICP. 1/1
  846D LQ01 A9 Supplemental Data A distinctive identification of specific units, activities and organizations within the Department of Defense (DoD), commercial activities which enter into materiel and service contracts with the DoD and activities of other Federal agencies which maintain logistics support arrangements with the DoD 1. Use to identify supplemental address/data. 2. Future streamlined data; see introductory DLMS note 5c. 6/6
  846D LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Under DLSS, this is the first position of the document serial number. 2. DLMS enhancement; see introductory DLMS note 5a. 1/1
  846D LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) 1. Use to identify the Materiel Management Aggregation Code (MMAC) for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). 2. This is an AirForce-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. 3. The code source is identified as the Air Force Manual (AFMAN) 23-110, Volumes 1 and 2. 2/2
  846D LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2/2
  846D LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management Use for integrated material management. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 1/1
  846D LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy Use for special inventory reporting. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 1/1
  846D LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2/2
  846D LQ02 N/A
  846D N101 LG Location of Goods Use to identify the physical activity or facility where the material is currently stored, particularly when that location differs from the organization preparing the logistics transaction Use for LR transfer/decapitalization transactions to identify the storage location of the materiel being logistically reassigned. 1/60
  846D N101 ZD Party to Receive Reports Use to identify the organization, activity, or system that is not necessarily the primary recipient of a logistics action, but requires an informational copy (image) of the transaction for tracking, auditing, coordination, or record-keeping Authorized for use for Air Force GFP accountability to identify the Air Force program manager in the accountable property system of record (APSR) when the contractor inventory control point (CICP) must report an image of this transaction to a separately maintained property system. Must identify the program manager by RIC (2/N103 qualifier M4). If the program manager DoDAAC does not have an assigned RIC, use the generic Air Force GFP APSR RIC with 2/N106=PK and use a second iteration of the N1 loop (repeat ing Code ZD without 2/N106=PK) to provide the program manager DoDAAC. Use in conjunction with N106 Code PK to provide an image of the transaction (image is identified by 1/BIA06/020 Action Code FI) to update the APSR associated with the CICP identified in 1/N101/080). Refer to ADC 1232. 1/60
  846D N101 ZN Losing Inventory Manager Use for delinquent due-in, due-in reconciliation inquiry, due-in reconciliation advice, and memorandum due-in transactions to identify the Losing Inventory Manager (LIM) Use for LR transfer/decapitalization transactions. 1/60
  846D N101 ZP Gaining Inventory Manager Use for delinquent due-in, due-in reconciliation inquiry, due-in reconciliation advice, and memorandum due-in transactions to identify the Gaining Inventory Manager (GIM) Use for LR transfer/decapitalization transactions. 1/60
  846D N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations DLMS enhancement; see introductory DLMS note 5a. 6/6
  846D N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  846D N104 N/A
  846D N106 PK Party to Receive Copy An organization to be provided an informational copy of a transaction Authorized for Air Force GFP accountability, use with N101Code ZD to provide an image of an LR Transfer/Decapitalization transaction to the APSR. Do not use N106 Code TO with the Air Force CICP transaction image sent to the APSR. 1/60
  846D N106 TO Message To Use to identify the party to receive the transaction set Must use with 2/N101/450 code ZN or ZP to indicate the organization cited in N104 is receiving the transaction. 1/60
  846D SE01 N/A
  846D SE02 N/A
  846F ST01 846 Inventory Inquiry/Advice Organizations use this transaction set to advise storage organizations of freeze or unfreeze actions on conventional ammunition. Use one occurrence of this transaction set to transmit a single or multiple transactions. N/A
  846F ST02 N/A
  846F BIA01 00 Original Indicates the initial transaction N/A
  846F BIA01 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records. N/A
  846F BIA02 ZB Conventional Ammunition Suspension Report Use to identify a Single Manager for Conventional Ammunition (SMCA) freeze/unfreeze action transaction Use to identify a Single Manager for Conventional Ammunition (SMCA) freeze/unfreeze action transaction. (MILSTRAP DIC DA1/DA2 functionality) 1/30
  846F BIA03 N/A
  846F BIA04 N/A
  846F BIA05 N/A
  846F N101 KA Item Manager Use to indicate the government inventory manager 1. Must use to identify the SMCA. 2. DLMS enhancement; see See DLMS Introductory note 4a. 1/60
  846F N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations DLMS enhancement; see DLMS Introductory note 4a. 6/6
  846F N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  846F N104 N/A
  846F N106 FR Message From Use to identify the party originating the transaction set Must use to indicate the organization cited in N104 is originating the transaction set. 1/60
  846F LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. N/A
  846F LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 1. Future Streamlined data; see DLMS Introductory note 4c. 2. The DLSS DIC is retained in the DLMS to facilitate transaction conversion in a mixed DLSS/DLMS environment. Continued support of the DIC in a full DLMS environment will be assessed at a future date. 3/3
Page 95  of  190 First   Previous   91  92  93  94  [95]  96  97  98  99  100  Next   Last