DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  869A LQ01 AL Special Requirements Code Use to identify precedence, special handling, and processing requirements 1. Use to identify the precedence, special handling, and processing requirements. 2; Under legacy MILSTRIP, this is caried in the required delivery date field. 3. Use in conjunction with 2/LQ01/Code RC, Requirement Code, to complete the Air Force unique NMCS/MICAP data requirement. 4. DLMS enhancement; see introductory DLMS note 2a.
  869A LQ01 DE Signal Code Use to indicate the bill-to and ship-to DoDAAC (Department of Defense Activity Address Code) for an item
  869A LQ01 DF Media and Status Code Identifies the desired status recipient(s) and the type of status to be provided
  869A LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) Use to identify the Materiel Management Aggregation Code (MAC) for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. A - data maintenance action was approved in version 5010. The approved code/name is "MAC - Material Management Aggregation Code". The code source is identified as the Air Force Manual (AFMAN) 23-10, Volumes 1 and 2.
  869A LQ01 JN Mission Impact Statement Code Use to indicate the organization(s) to receive reports Use to identify the code value which best defines mission degradation created by the absence of the required materiel.
  869A LQ01 KJ Assured Delivery Indicator Use to communicate special processing and/or priority requirements 1. Use to identify, or modify, the Delivery Priority/Special Processing Code for materiel that has an urgency of need within the maintenance shop and must be delivered within one hour of receipt of the issue request. Value will be X (1 hour issue) when applicable. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 3. A data maintenance action was approved in version 5030. The approved code/name is DPC - Delivery Priority Code. DoD systems will continue to use Qualifier KJ to represent the Delivery Priority/Special Processing Code until such time as a new ADC directs otherwise.
  869A LQ01 RC Requirement Code Use to identify the urgency of need and type of requirement (justification) related to a not mission capable supply/mission impaired capability awaiting parts condition 1. Use to identify the Air Force Urgency Justification Code indicating the urgency of need and type of requirement (justification) related to a Not Mission Capable Supply/Mission Impaired Capability Awaiting Parts (NMCS/MICAP) condition. 2. Use in conjunction with Special Requirements Code N (2/LQ01/Code ALL or perpetuated from legacy MILSTRIP Required Delivery Date field). This is an Air Force unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. The code source is identified as the Air Force Manual (AFMAN) 23-10, Volume 1 and 2. A - data maintenance action was approved in version 5010. The approved code/name is "UJC - Urgency Justification Code".
  869A LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command Use to identify the materiel cognizance symbol (COG) of the end item. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  869A LQ01 EWR Evaluate Work Candidate Reason Lookup 1. Use to identify Requirement Churn Reason Code to identify materiel orders required by the industrial site to complete planed work above what was originally identified during the pre-planed process ordered and delivered after the start of the availability. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  869A LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management Use for integrated material management. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  869A LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy Use for special inventory reporting. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  869A LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling Use for an end item. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  869A LQ01 T05 Inspection Parameters 1. Use to identify the Quality Inspection Code indicating the level of quality inspection to which the item must be procured and inspected. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  869A FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  869A FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps.
  869A FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
  869A FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense
  869A FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution
  869A FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code.
  869A FA102 A520 Base Charge Use for materiel charges only Use for materiel charges only.
  869A FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders
  869A FA102 D340 Goods and Services Charge Use for both materiels and related services Use for both materiel and related services.
  869A FA102 F060 Other Accessorial Service Charge Use for accessorial costs
  869A FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport
  869A FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation. .
  869A FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment
  869A FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded)
  869A FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BAC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  869A FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) Use to indicate the Authorization Accounting Authority (A)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN).
  869C ST01 869 Order Status Inquiry
  869C BSI03 CO All Orders - Unshipped Items 1. Used as a Requisition Alert Indicator by Navy industrial activities (IAs) to identify a Requisition Alert Cancelation. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. P - Selected Orders - Selected Items: Use to indicate that the transaction set contains transactions that apply to requisitions for materiel no longer needed.
  869C BSI07 0 Original Indicates the initial transaction
  869C BSI07 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  869C BSI07 ZZ Mutually Defined 1. When included, the quantity and unit of measure values associated with this transaction are applicable to the unit of use. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 3. Authorized DLMS enhancement for DLA Disposition Services requisition cancelations. Refer to ADC 460.
  869C BSI08 AC Requisition Cancelation Use to identify requests for cancelation of previously submitted requisitions.
  869C BSI09 C Canceled Use for universal cancelation when all applicable requisitions must be canceled.
  869C BSI09 AW Mas Cancelation Use for mas cancelations for all applicable requisitions, except those previously modified citing Special Requirements Code 5 indicating that they are not to be canceled.
  869C HL03 V Address Information Use in every 2/HL/010 address loop iteration.
  869C HL03 W Transaction Reference Number Use in every 2/HL/010 transaction loop iteration.
  869C DTM01 7 Effective Use to identify the effective date of the mas cancelation.
  869C DTM01 97 Transaction Creation Must use in universal or mas cancelation lops and individual cancelation transaction lops to indicate the date of transaction preparation.
  869C DTM01 196 Start Use to indicate the range start date, inclusive.
  869C DTM01 197 End Use to indicate the range end date, inclusive.
  869C DTM01 996 Required Delivery For Foreign Military Sales (FMS) and Military Assistance Program/Grant Aid (MAP/GA), use to identify the required availability date. For all other users it is the required delivery date.
  869C LIN02 A1 Plant Equipment Number Use to identify plant equipment.
  869C LIN02 A2 Department of Defense Identification Code (DoDIC) Use to identify specific types of ammunition and explosives, indicating both the item and its packaging Use to identify ammunition items.
  869C LIN02 A4 Subsistence Identification Number Use to identify a brand name resale subsistence item
  869C LIN02 F4 Series Identifier
  869C LIN02 FB Form Number A unique stock number associated with a specific Approved Code form Use to identify the form stock number.
  869C LIN02 FS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification 1. When the unit of use indicator is included (1/BSI07/20=Z), the NSN canceled will be interpreted as a unit of use requirement so that the cancelation may be processed against the associated LSN. The canceled quantity is expressed in the unit of use for the LSN in lieu of the unit of issue for the identified NSN. Authorized DLMS enhancement under DLA industrial activity support agreement. 2. Authorized DLMS enhancement for DLA Disposition Services requisition cancelations. Refer to ADC 460.
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