DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  846M QTY01 1G Lead Time (in calendar units) Use to indicate the lead time Use to indicate Production Lead Time 2/2
  846M QTY02
  846M SE01
  846M SE02
  846P ST01 846 Inventory Inquiry/Advice This transaction is used to request, inquire about, and cancel a physical inventory, and to request transaction history. Use one occurrence of this transaction set to transmit a single or multiple transactions.
  846P ST02
  846P BIA01 00 Original Indicates the initial transaction
  846P BIA01 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  846P BIA01 ZZ Mutually Defined 1. Use to identify the Unit of Use Indicator. When included, the quantity and unit of measure values associated with this transaction are applicable to the unit of use. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  846P BIA02 AD Agent/Distributor Inventory Report Use to identify a Response to a Transaction History Request (No History Available) Use to identify a Response to a Transaction History Request (No History Available). From distribution depot/storage activity to owner/manager. (MILSTRAP DIC DZK functionality when record position 30-43 is 8-filled or 9-filled.) Use with 2/LQ01/270/FC Type of Physical Inventory/Transaction History Code 8 or 9. NOTE: When history is available, there is no direct map of MILSTRAP DIC DZK to DLMS. Instead, all transactions that were subject to historical submission under DZK, were given a beginning segment action code ‘W1” for historical submissions. DLMS transactions containing Action Code W1 for historical submission are: 527R, 867I, 940R, 945A, 947I.) 1/30
  846P BIA02 B1 Batch Report Use to provide end of day accountable transaction count information 1. Use to identify End of Day Transaction Count. Use to provide end of day accountable transaction count information. From distribution depot/storage activity to owner/manager to advise owner/manager of the number of balance affecting transactions that were forwarded during the daily course of business. (MILSTRAP DIC DZM functionality). 2. Sent by distribution depot/storage activity to owner/manager to advise owner/manager of the number of accountable (balance affecting) transactions that were forwarded during the daily course of business. Only the following qualify as accountable transactions for this purpose: Receipts (DLMS IC 527R with 1/BR02 code D4); Issues (DLMS IC 867I); Inventory Adjustment-Increases (DLMS IC 947I with 2/W1916 code AJ); Inventory Adjustment-Decreases (DLMS IC 947I with 2/W1916 code AD); Inventory Adjustments-Dual (DLMS IC 947I with 2/W1916 code DU). 1/30
  846P BIA02 DD Distributor Inventory Report Use to identify a Response to Physical Inventory Request Transaction (does not include asset balances) from the distribution depot/storage activity to owner/manager Use to identify a Response to Physical Inventory Request Transaction (does not include asset balances). From distribution depot/storage activity to owner/manager. (MILSTRAP DIC DJA functionality when used as a response with Management Code R (no record of stock number or no record of ownership), S (physical inventory in workload bank or in process), or Y (response to follow-up when inventory already complete). 1/30
  846P BIA02 TC Physical Inventory Request From owner/manager to initiate, follow up on, or cancel a physical inventory. From distribution depot/storage activity to initiate or cancel a physical inventory. (MILSTRAP DIC DJA functionality)
  846P BIA02 TF Transaction History Request Use to identify a list of all transactions during any giving time frame From owner/manager to distribution depot/storage activity. (MILSTRAP DIC DZJ functionality). 1/30
  846P BIA03
  846P BIA04
  846P BIA05
  846P BIA06 ND No Change 1. Authorized for intra-Navy use only for a Navy requirement; see introductory DLMS note 4e. Use in conjunction with BIA02 code ‘B1’. Navy reporting activities use with end of day processing to advise Navy ICPs that no balance affecting transactions were submitted that day. (Navy DIC BZA functionality. Refer to ADC 320) 2. Use other than as noted above is a DLMS enhancement. See introductory DLMS note 4a.
  846P N101 FA Facility 1. Authorized for intra-Navy use. Commercial Asset Visibility-Organic Repair Module (CAV-ORM) uses with 1/BIA01/20 Report Type Code B1, End of Day Transaction Count transactions, to identify an organic repair facility (e.g., shipyard or Fleet Readiness Center (FRC)). Authorized DLMS migration enhancement for intra-Navy use; see introductory DLMS note 4g. Refer to ADC 320. 2. Use other than as noted above is a DLMS enhancement. See introductory DLMS note 4a.
  846P N101 OW Owner of Property or Unit Use to identify the property owner, material owner or owning program manager For Air Force GFP accountability, use to identify the Air Force program manager in the accountable property system of record (APSR). Must identify the program manager by RIC. If the program manager DoDAAC does not have an assigned RIC, use the generic Air Force GFP APSR RIC with 1/N106=FR and use a second iteration of the N1 loop (repeating Code OW without 1/N106=FR) to provide the program manager DoDAAC. Refer to ADC 1224 and ADC 1349. 1/60
  846P N101 SB Storage Area Use to identify the distribution depot/storage activity 1. Use to indicate the depot or storage activity. 2. For Air Force GFP accountability, use to identify the CICP as the responsible custodial activity. Refer to ADC 1224. 1/60
  846P N101 XN Planning/Maintenance Organization Use to identify the entity designated to carry Mission Support Material for distribution to End-Use shops and other customers 1. Used to identify a Shop Service Center/Shop Store. 2. Use in conjunction with N103 Identification Code Qualifier 92. 3. Refer to ADCs 284A, 381, and 1454 for known applications. 1/3
  846P N101 Z4 Owning Inventory Control Point Use to indicate the source of supply 1/60
  846P N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations DLMS enhancement; see introductory DLMS note 4a. 6/6
  846P N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381 and 1454. 2/80
  846P N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  846P N104
  846P N106 FR Message From Use to identify the party originating the transaction set Must use one iteration with the appropriate 1/N101/080 code to indicate the organization cited in N104 originating the transaction set. 1/60
  846P LIN02 A2 Department of Defense Identification Code (DoDIC) Use to identify specific types of ammunition and explosives, indicating both the item and its packaging 1. Use to identify ammunition items. 2. Authorized migration enhancement for intra-Navy use only; see introductory DLMS note 4g. Refer to ADC 320. 3. DLMS enhancement; see introductory DLMS note 4a. 4/4
  846P LIN02 A3 Locally Assigned Control Number 1. Defense Medical Logistics Standard Support (DMLSS)/Theater Enterprise-Wide Logistics System (TEWLS) use to cite their Local Catalog Identification which can reference multiple prime vendor part numbers for a specific site. 2. DLMS enhancement. See introductory DLMS note 4a.
  846P LIN02 A4 Subsistence Identification Number Use to identify a brand name resale subsistence item 15/15
  846P LIN02 F4 Series Identifier Use to identify the manufacturer's series number of the applicable end item 1. Use to identify the manufacturer's series number of the end item. 2. DLMS enhancement; See introductory DLMS note 4a. 1/48
  846P LIN02 FB Form Number A unique stock number associated with a specific Approved Code form 1. Use to identify the form stock number. 2. DLMS enhancement; See introductory DLMS note 4a. 1/30
  846P LIN02 FS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification 13/13
  846P LIN02 MG Manufacturer's Part Number A number assigned by a manufacturer to an item of production Use to identify nonstandard materiel. 1/48
  846P LIN02 MN Model Number Use as a second level identifier assigned by a manufacturer which identifies one of several types of a basic equipment 1. Use to identify the manufacturer's model number of the end item. 2. DLMS enhancement; See introductory DLMS note 4a. 15/15
  846P LIN02 SN Serial Number A value assigned for identification of an item 1. Use to identify the manufacturer's serial number of the end item. 2. DLMS enhancement; See introductory DLMS note 4a. 1/50
  846P LIN02 SW Stock Number Use to identify a unique identifier for a product in a warehouse or inventory system 1. Use to identify the local stock number (LSN). 2. When used for a unit of use LSN applicable to NSN materiel, the applicable NSN will be included for cross-reference. 3. When used for a unit of use LSN applicable to part numbered items, the original part-numbered item LSN will also be included for cross-reference. 4. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381/Approved Addendum 381A. 13/13
  846P LIN02 YP Publication Number Reference number assigned to a publication or catalog 1. Use to identify the publication stock number. 2. DLMS enhancement; See introductory DLMS note 4a. 1/48
  846P LIN02 ZR Service Control Identification Use to identify Material Control Tracking (MCT) tag number which is an identification number applicable to items in courtesy storage (e.g. ripout, prefab) on behalf of the navy while specific maintenance is being performed Use to identify Material Control Tracking (MCT) tag number. The MCT tag number is an authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 1/48
  846P LIN02 ZZ Mutually Defined 1. Dual use: For 1/BIA02/20 codes AD, DD, TC, and TF, use to identify nonstandard materiel when all other authorized codes do not apply or cannot be determined (includes management control numbers and locally assigned control numbers). May be used for DLSS-to-DLMS conversion when the translator cannot determine a more appropriate code. 2. For 1/BIA02/20 code B1 end of day accountable transaction count transactions, must use to comply with ANSI syntax requirements. Indicate ZZ in LIN03.
  846P LIN03
  846P LIN04 FS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification The NSN is provided as a cross-reference when unit of use indicator is included and the Local Stock Number (LSN) is identified as the primary materiel identification. Authorized DLMS enhancement under DLA industrial activity support agreement. 13/13
  846P LIN04 SW Stock Number Use to identify a unique identifier for a product in a warehouse or inventory system 1. Use to identify the local stock number (LSN). 2. The LSN is provided as a cross-reference when unit of use indicator is included and the unit of use LSN is identified as the primary materiel identification. Authorized DLMS enhancement under DLA industrial activity support agreement. 13/13
  846P LIN04 ZB Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees Use with LIN02 code MG to uniquely identify a manufacturer's part number. 5/5
  846P LIN05
  846P DTM01 090 Report Start Use to identify reporting start date Use in transaction history requests to identify the transaction history reporting start date. (Report start date equates to MILSTRAP DIC DZJ rp 25-28 transaction history start date.) 8/8
  846P DTM01 091 Report End Use to identify the reporting stop or end date Use in transaction history requests to identify the transaction history reporting end date. (Report end date is a date equivalent for MILSTRAP DIC DZJ rp 29-31 which is the total number of prior days transaction history required. Accordingly, the report end date will precede the report start date.) 8/8
  846P DTM01 097 Transaction Creation Use to identify the date of transaction preparation Use to identify the date the transaction was prepared. 8/8
  846P DTM01 197 End Use to identify an end or cutoff date Use to identify the Physical Inventory Cutoff Date (PICD). 8/8
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