DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  869C N103 A2 Military Assistance Program Address Code (MAPAC) Use to identify the consignee in transportation documents and to obtain clear-text address and other shipment information from the military assistance program address directory (MAPAD) Use to indicate the Security Assistance (SA) structured address data. Interpretation of this data may require additional code cited elsewhere in the transaction.
  869C N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  869C N106 FR Message From Use to identify the party originating the transaction set Use with the appropriate 2/N101/10 code to indicate the organization cited in N104 is originating the transaction set.
  869C N106 TO Message To Use to identify the party to receive the transaction set Use with the appropriate 2/N101/10 code to indicate that the organization cited in N104 is receiving the transaction.
  869C LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  869C LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 1. Use in 2/HL/010 address lops in mas or universal cancelations. Use in 2/HL/010 transaction lops in individual cancelations. 2. Future streamlined data; see introductory DLMS note 3c.
  869C LQ01 Z Cancelation Reason 1. Use to specify the reason for requisition cancelation. 2. The only authorized use at this time is for intra-Air Force communication of the Air Force-assigned Excess Cause Code. The code source is identified as AFMAN 23-10, Vol 2, Part 2, Chapter 19, Attachment 19E-1, Redistributable (Excess) Materiel Cause Identification Table. 3. DLMS enhancement. Refer to ADC 265.
  869C LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes Use in mas or universal cancelation requests to identify the project code(s) for which mas or universal cancelation applies.
  869C LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND)
  869C LQ01 80 Advice Code Use to transmit instructions considered by the creators of requisitions to be essential to the desired supply action
  869C LQ01 99 Purpose Code Provides the owner of materiel with a means of identifying the purpose or reason for which an inventory balance is reserved 1. Use in Commercial Asset Visibility transactions. 2. DLMS enhancement; see guideline note 3a.
  869C LQ01 A9 Supplemental Data A distinctive identification of specific units, activities and organizations within the Department of Defense (DoD), commercial activities which enter into materiel and service contracts with the DoD and activities of other Federal agencies which maintain logistics support arrangements with the DoD 1. Use to identify supplemental address/data. 2. Future streamlined data; see introductory DLMS note 3c.
  869C LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Use to identify a specialized purpose for which the requisition is submitted. 2. Under Legacy MILSTRIP, this is the first position of the document serial number within the document number. 3. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 4. DLMS enhancement; see introductory DLMS note.
  869C LQ01 AK Distribution Code Future streamlined data; see introductory DLMS note 3c.
  869C LQ01 AL Special Requirements Code Use to identify precedence, special handling, and processing requirements 1. Use to identify precedence, special handling, and processing requirements. 2. Under Legacy MILSTRIP, this is caried in the required delivery date field. 3. DLMS enhancement; see introductory DLMS note 3a.
  869C LQ01 DE Signal Code Use to indicate the bill-to and ship-to DoDAAC (Department of Defense Activity Address Code) for an item Future streamlined data; see introductory DLMS note 3c.
  869C LQ01 DF Media and Status Code Identifies the desired status recipient(s) and the type of status to be provided Future streamlined data; see introductory DLMS note 3c.
  869C LQ01 DJ Remedial Action Code Use to indicate the actions required by the receiving system in order to accurately process transactions and direct the types of follow-on actions authorized to occur Use temporary qualifier DJ - Remedial Action Code to identify Army Edit Action Code indicating the actions required by the receiving system in order to accurately process transactions and direct the types of follow-on actions authorized to occur. This is an Army unique data element, and is meaningful to the Army only. The code source is identified as the U.S. Army Materiel Command Single Stock Fund Functional User Manual, 3rd Edition. An ANSI data maintenance request has been prepared to establish a new data element 1270 code qualifier assignment for Army Edit Action Code.
  869C LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command 1. Use for the end item. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS Enhancement.
  869C LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management 1. Use for integrated material management. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS Enhancement.
  869C LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy 1. Use for special inventory reporting. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS Enhancement.
  869C LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling 1. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS Enhancement.
  869C FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  869C FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps.
  869C FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
  869C FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense
  869C FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution
  869C FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code.
  869C FA102 A520 Base Charge Use for materiel charges only Use for materiel charges only.
  869C FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders
  869C FA102 D340 Goods and Services Charge Use for both materiels and related services Use for both materiel and related services.
  869C FA102 F060 Other Accessorial Service Charge Use for accessorial costs
  869C FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport
  869C FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation.
  869C FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment
  869C FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded)
  869C FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BAC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  869C FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) Use to indicate the Authorization Accounting Authority (A)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN).
  869F ST01 869 Order Status Inquiry
  869F BSI03 PO Selected Orders - Unshipped Items Use to indicate that the transaction set contains transactions that apply to open requisitions for which shipment status has not been received.
  869F BSI07 0 Original Indicates the initial transaction
  869F BSI07 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  869F BSI07 ZZ Mutually Defined 1. Use to identify the Unit of Use Indicator. When included, the quantity and unit of measure values associated with this transaction are applicable to the unit of use. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  869F BSI08 IN Inquiry Use to identify status inquiries on previously submitted requisitions when no positive supply status has been received from the supply source.
  869F BSI09 83 Future 1. Used by Navy industrial activities (IAs) to identify a follow-up on a Requisition Alert allowing stock positioning or procurement action in response to the forecasted future funded requirement. The requisition alert is an unfunded requirement. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  869F BSI09 FI File 1. Use with BSI08 Code IN to identify a requisition follow-up image transaction. All transaction set recipients must use extreme caution to ensure that individual transactions do not process as action documents which affect accountable records. 2. Used on image transactions provided to DLA for Navy requisitions submitted directly to other Component SoS, so that DLA will be able to support follow-on actions on behalf of the Navy industrial activity (IA) under a DLA industrial activity support agreement. Refer to ADC 377.
  869F HL03 V Address Information Use in every address loop iteration.
  869F HL03 W Transaction Reference Number Use in every transaction loop iteration.
  869F HL03 X Serial Number A value assigned for identification of an item Use in every unique item tracking (UIT) loop iteration.
  869F DTM01 2 Delivery Requested For DLA use only to identify the DLA-calculated delivery date used for internal processing of a customer order.
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