DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  846S QTY01 V2 Available Quantity Use for storage information reply transactions to identify the quantity transferred to Gaining Inventory Manager (GIM) ownership 1. Use for LR storage information reply transactions to identify the quantity transferred to GIM ownership; otherwise, do not use. The quantity available for transfer is subject to the retention quantity cited in the LR storage information order. 2. To reverse all or part of a previously submitted LR storage information reply, use a minus sign in front of the quantity to be reversed. 1/15
  846S QTY01 V3 Transfer Quantity Use for Logistics Reassignment (LR) storage information order transactions to identify the quantity to be transferred to GIM ownership; otherwise, do not use. To reverse all or part of an LR storage information order, use a minus sign in front of the quantity to be reversed Use for LR storage information order transactions to identify the quantity to be transferred to GIM ownership; otherwise, do not use. To reverse all or part of an LR storage information order, use a minus sign in front of the quantity to be reversed. 1/15
  846S QTY02
  846S QTY03
  846S QTY03-01
  846S LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  846S LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes 3/3
  846S LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel 1/1
  846S LQ01 84 Management Code Provides supplemental data not indicated through the transaction coding structure 1/1
  846S LQ01 87 Subsistence Type of Pack Code Use to indicate the degree of protection to be provided subsistence items Use for subsistence items. 1/1
  846S LQ01 99 Purpose Code Provides the owner of materiel with a means of identifying the purpose or reason for which an inventory balance is reserved 1/1
  846S LQ01 A1 Ownership Code Provides a means of segmenting inventory balances, accounted for in inventory control records of a Military Service/DLA, but which are owned by others 1/1
  846S LQ01 A9 Supplemental Data A distinctive identification of specific units, activities and organizations within the Department of Defense (DoD), commercial activities which enter into materiel and service contracts with the DoD and activities of other Federal agencies which maintain logistics support arrangements with the DoD 1. Use to identify supplemental address/data. 2. During the DLSS/DLMS transition, this field will be used to perpetuate/populate the DLSS Supplemental Address (SUPAAD) field. During this time, field size is restricted to 6 positions; see introductory DLMS note 5d. 3. Expanded use of this field for supplemental data with out size restriction is a DLMS enhancement; see introductory DLMS note 5a. 4. Under full DLMS, the requirement to pass activity address information within the supplement data field will be streamlined. Activity address data previously contained in the SUPAAD will be reflected exclusively in the N1 segment. Future streamlined data; see introductory DLMS note 5c. 6/6
  846S LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Under DLSS, this is the first position of the document serial number. 2. DLMS enhancement; see introductory DLMS note 5a. 1/1
  846S LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) Use to identify the MMAC for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. A data maintenance action was approved in version 5010. The approved code/name is “MAC-Material Management Aggregation code”. The code source is identified as the Air Force Manual (AFMAN) 23-110, Volumes 1 and 2. 2/2
  846S LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command Use to identify the Material Cognizance symbol (COG) of the end item. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2/2
  846S LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management Use for integrated material management. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 1/1
  846S LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy Use for special inventory reporting. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 1/1
  846S LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling Use to identify the Special Material Identification Code (SMIC) for an end item. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2/2
  846S LQ02
  846S N101 55 Service Manager Army uses for intra-Army LR to identify the Secondary Inventory Control Activity (SICA) as an authorized user of the materiel. When there are less assets available than indicated in the LR storage information order, Army requires that the SICA quantity be filled prior to the Army GIM transfer quantity. Use of this data is meaningful to Army and DLA DSS only. Army cites data in multiuse rp 48-50 of MILSTRAP DIC DZC and DZD. Authorized Army/DLA DSS DLMS migration enhancement for intra-Army LR use. A data maintenance action was approved in version 4030. The approved code/name is “SIC-Secondary Inventory Control Activity”.
  846S N101 SB Storage Area Use to identify the distribution depot/storage activity Use to identify a depot or other storage activity. 1/60
  846S N101 ZD Party to Receive Reports Use to indicate the organization(s) to receive reports Authorized for use for Air Force GFP accountability to identify the Air Force program manager in the accountable property system of record (APSR) when the contractor inventory control point (CICP) must report an image of this transaction to a separately maintained property system. Must identify the program manager by RIC (2/N103 qualifier M4). If the program manager DoDAAC does not have an assigned RIC, use the generic Air Force GFP APSR RIC with 2/N106=PK and use a second iteration of the N1 loop (repeating Code ZD without 2/N106=PK) to provide the program manager DoDAAC. Use in conjunction with N106 Code PK to provide an image of the transaction (image is identified by 1/BIA06/020 Action Code FI) to update the APSR associated with the CICP (identified in 1/N101/080). Refer to ADC 1232. 1/60
  846S N101 ZN Losing Inventory Manager Use for delinquent due-in, due-in reconciliation inquiry, due-in reconciliation advice, and memorandum due-in transactions to identify the Losing Inventory Manager (LIM) 1/60
  846S N101 ZP Gaining Inventory Manager Use for delinquent due-in, due-in reconciliation inquiry, due-in reconciliation advice, and memorandum due-in transactions to identify the Gaining Inventory Manager (GIM) Use only for LR storage ownership transfer order transactions to identify the GIM. Do not use when reversing a previously submitted transaction. 1/60
  846S N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations DLMS enhancement; see introductory DLMS note 5a. 6/6
  846S N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  846S N104
  846S N106 PK Party to Receive Copy An organization to be provided an informational copy of a transaction Authorized for Air Force GFP accountability use with N101Code ZD to provide an image of an LR Storage Information Order/Reply transaction to the APSR. Do not use N106 Code TO with Air Force CICP transaction image sent to the APSR. 1/60
  846S N106 TO Message To Use to identify the party to receive the transaction set Must use with 2/N101/450 codes SB or ZN to indicate the organization cited in N104 is to receive the transaction. 1/60
  846S SE01
  846S SE02
  856N ST01 856 Ship Notice/Manifest DoD distinguishes among Foreign Military Sales (FMS) Notices of Availability (NOA) requiring export release authorization, those not requiring export release authorization and those for which release will be delayed.
  856N ST02
  856N ST03
  856N BSN01 00 Original Indicates the initial transaction
  856N BSN01 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  856N BSN02
  856N BSN03
  856N BSN04
  856N BSN06 AD Notice of Availability
  856N BSN07 D50 Delayed Use to indicate that all referenced shipments are delayed.
  856N BSN07 ENR Export Release Not Required
  856N BSN07 ERR Export Release Required
  856N HL01
  856N HL02
  856N HL03 I Item Use to identify the individual line item loops.
  856N HL03 S Shipment Use to identify the individual shipment loops.
  856N HL03 V Address Information Use to identify a address in a transaction Use to identify the transaction set address loop. 1/110
  856N LIN02 A2 Department of Defense Identification Code (DoDIC) Use to identify specific types of ammunition and explosives, indicating both the item and its packaging Use to identify ammunition items. 4/4
Page 110  of  195 First   Previous   106  107  108  109  [110]  111  112  113  114  115  Next   Last