DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  869F LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel 1. Use to indicate the lowest acceptable condition of materiel when requisitioning from DLA Disposition Services. 2. When requisitioning specific reparables for induction under Depot Maintenance Inter-Service Agreement (DMISA) or comparable inter-Service agreement, cite the supply condition code (SC) applicable to the reparable item requested. Authorized SCs include D, F, G, and Q. Requisitions for induction of a Product Quality Deficiency Report (PQDR) exhibit for warrantied maintenance will cite SC Q. Refer to ADC 176.
  869F LQ01 84 Management Code 1. Authorized on an Intra-Army basis to provide required management code information in order to accurately process transactions relative to image and post-post requisitions submitted by Army Single Stock Fund activities. (Refer to ADC 243) 2. Authorized DLMS enhancement under DLA industrial activity support agreement. (Refer to ADC 352, ADC 359 and ADC 375). 3. Authorized on an Intra-Air Force basis to provided required management code information on the reason for the requisition. (Refer to ADC 1390).
  869F LQ01 87 Subsistence Type of Pack Code Use to indicate the degree of protection to be provided subsistence items Use with subsistence items.
  869F LQ01 89 Cooperative Logistics Program Support Code For FMS transactions, must use to identify programed, nonprogrammed, and termination/drawdown requirements.
  869F LQ01 94 Identification Code Use in FMS transactions to identify the customer country's requisitioning Service Code Must use in FMS transactions to identify the customer country's requisitioning Service Code: B, D, K, P, or T. This is the SA program Customer Service Designator (codes derived from Qualifier 71, Service and Agency Code). A DM will be submitted to create a new qualifier for this data element.
  869F LQ01 95 Offer and Release Option Code For FMS transactions, must use to advise the supply source of the type of notice required prior to shipping the materiel.
  869F LQ01 97 Ultimate Recipient Code 1. Use to identify the buyer of DoD materiel to allow full payment for materiel supplied to a non-DoD customer. 2. DLMS enhancement; see introductory DLMS note 4a.
  869F LQ01 98 Reason for Requisitioning Code 1. Use to identify Reason for Requisitioning Code identifying the use of the materiel. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  869F LQ01 99 Purpose Code Provides the owner of materiel with a means of identifying the purpose or reason for which an inventory balance is reserved 1. Use in CAV transactions. 2. DLMS enhancement; see introductory DLMS note 4a.
  869F LQ01 A1 Ownership Code Provides a means of segmenting inventory balances, accounted for in inventory control records of a Military Service/DLA, but which are owned by others 1. Use in requisition or referral order to identify the ownership of previously purchased materiel. This is a restricted use applicable when a Service has entered into an MOA with DLA relative to Service-owned stocks, centrally-managed/stored by DLA (1BR06/020, Code RI). 2. Use on a referral order to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel. Use to identify the new/gaining (to) ownership code. DLMS enhancement. Refer to ADC 1020. 3. Also authorized on an intra-Army basis with BR02 Transaction Type Code A0 and BR06 Action Code J J - for identification of the ownership of materiel post-post issued by Army Single Stock Fund activities.
  869F LQ01 A2 Customer Within Country Code 1. For SA customers, use when the coded address in the transaction number does not identify the customer-within-country. 2. DLMS enhancement; see introductory DLMS note 4a.
  869F LQ01 A3 Delivery Term Code 1. For FMS, transactions, use when the coded address in the transaction number does not identify the delivery term. 2. DLMS enhancement; see introductory DLMS note 4a.
  869F LQ01 A5 Subcase Number 1. Use in FMS transactions based on Service requirements. 2. DLMS enhancement; see introductory DLMS note 4a.
  869F LQ01 A6 Freight Forwarder Number Must use in FMS transactions to identify the country representative or freight forwarder to receive shipments and documentation.
  869F LQ01 A7 Record Control Number Must use in MAP/GA transactions to identify the program line item number.
  869F LQ01 A8 Program Year Code Must use in MAP/GA transactions to indicate the program year in which the requisitioned item was approved and funded.
  869F LQ01 A9 Supplemental Data A distinctive identification of specific units, activities and organizations within the Department of Defense (DoD), commercial activities which enter into materiel and service contracts with the DoD and activities of other Federal agencies which maintain logistics support arrangements with the DoD 1. Use to identify supplementary address/supplemental data. 2. During the legacy MILSTRIP/DLMS transition, this field will be used to perpetuate/populate the MILSTRIP Supplementary Address (SUPAD) field. During this time, field size is restricted to 6 positions; see introductory DLMS note 4d. 3. Expanded use of this field for supplemental data without size restriction is a DLMS enhancement; see introductory DLMS note 4a. 4. Under full DLMS, the requirement to pass activity address information within the supplemental data field will be streamlined. Activity address data previously contained in the SUPAD will be reflected exclusively in the N1 segment. Future streamlined data; see introductory DLMS note 4c. 5. During legacy MILSTRIP/DLMS transition, use on a referral order follow-up to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel and no billing. Cite Signal Code M and Project Code CYK in conjunction with the supplemental data field constructed as follows: Service/Agency Code Y followed by the old (from) ownership code, the RIC to which ownership is transferred, and the new/gaining (to) ownership code. Refer to ADC 1020.
  869F LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Use to identify a specialized purpose for which the requisition is submitted. 2. Under legacy MILSTRIP, this is the first position of the document serial number within the document number. 3. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 4. DLMS enhancement; see introductory DLMS note 4a.
  869F LQ01 AK Distribution Code Future streamlined data; see introductory DLMS note 4c.
  869F LQ01 AL Special Requirements Code Use to identify precedence, special handling, and processing requirements 1. Under legacy MILSTRIP, this is caried in the required delivery date field. 2. DLMS enhancement; see introductory DLMS note 4a. 3. Use in conjunction with 2/LQ01/Code RC, Requirement Code, to complete the Air Force unique NMCS/MICAP data requirement.
  869F LQ01 BD Transportation Priority Code 1. Use to identify a transportation priority which is different than that associated with the requisition priority. 2. DLMS enhancement; see introductory DLMS note 4a.
  869F LQ01 DE Signal Code Use to indicate the bill-to and ship-to DoDAAC (Department of Defense Activity Address Code) for an item Future streamlined data; see introductory DLMS note 4c.
  869F LQ01 DF Media and Status Code Identifies the desired status recipient(s) and the type of status to be provided Future streamlined data; see introductory DLMS note 4c.
  869F LQ01 DJ Remedial Action Code Use to indicate the actions required by the receiving system in order to accurately process transactions and direct the types of follow-on actions authorized to occur Use temporary qualifier DJ - Remedial Action Code to identify Army Edit Action Code indicating the actions required by the receiving system in order to accurately process transactions and direct the types of follow-on actions authorized to occur. This is an Army unique data element, and is meaningful to the Army only. The code source is identified as the U.S. Army Materiel Command Single Stock Fund Functional User Manual, 3rd Edition. An ANSI data maintenance request has been prepared to establish a new data element 1270 code qualifier assignment for Army Edit Action Code.
  869F LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) Use to identify the Materiel Management Aggregation Code (MAC) for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. A - data maintenance action was approved in version 5010. The approved code/name is "MAC - Material Management Aggregation Code". The code source is identified as the Air Force Manual (AFMAN) 23-10, Volumes 1 and 2.
  869F LQ01 KJ Assured Delivery Indicator Use to communicate special processing and/or priority requirements 1. Use to identify, or modify, the Delivery Priority/Special Processing Code for materiel that has an urgency of need within the maintenance shop and must be delivered within one hour of receipt of the issue request. Value will be X (1 hour issue) when applicable. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 3. A data maintenance action was approved in version 5030. The approved code/name is DPC - Delivery Priority Code. DoD systems will continue to use Qualifier KJ to represent the Delivery Priority/Special Processing Code until such time as a new ADC directs otherwise.
  869F LQ01 RC Requirement Code Use to identify the urgency of need and type of requirement (justification) related to a not mission capable supply/mission impaired capability awaiting parts condition 1. Use to identify the Air Force Urgency Justification Code indicating the urgency of need and type of requirement (justification) related to a Not Mission Capable Supply/Mission Impaired Capability Awaiting Parts (NMCS/MICAP) condition. 2. Use in conjunction with Special Requirements Code N (2/LQ01/Code ALL or perpetuated from legacy MILSTRIP Required Delivery Date field). This is an Air Force unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. The code source is identified as the Air Force Manual (AFMAN) 23-10, Volume 1 and 2. A - data maintenance action was approved in version 5010. The approved code/name is "UJC - Urgency Justification Code".
  869F LQ01 RD Property Ownership Type Code Use only on a referral order follow-up to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel. Use to identify, or to modify, the old (from) ownership code. DLMS enhancement. Refer to ADC 1020.
  869F LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command 1. Use to identify the material cognizance symbol (COG) of the end item. Indicate NSL for nonstock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS enhancement.
  869F LQ01 DSI Disposition Services Indicator Code 1. DLA Disposition Services uses to provide relevant information applicable to the DLA Disposition Services business process supported by this transaction on an intra-DLA basis. Use multiple repetitions of the LQ Segment to include all applicable codes. Authorized DLMS enhancement for use by DLA Disposition Services. Refer to ADC 466. 2. The following Disposition Services Indicator values are available for use in the requisition transaction: MRA - Materiel Receipt Acknowledgment Required. DMIL - DEMIL Certification Required. MUTL - Mutilation Certification Required. RCYL– Certificate of Recycling Required. CIF - Container Issued in Full. WALK–Walk-in Customer. PICK- Customer Pick-up Required. 3. Approved for use in X12 version 6050.
  869F LQ01 EWR Evaluate Work Candidate Reason Lookup 1. Use to identify Requirement Churn Reason Code to identify materiel orders required by the industrial site to complete planed work above what was originally identified during the pre-planed process ordered and delivered after the start of the availability. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  869F LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management 1. Use for integrated material management. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS enhancement.
  869F LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy 1. Use for special inventory reporting. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS enhancement.
  869F LQ01 SEC Stock Exchange Code Use to identify the Exchange Pricing Indicator for intra-Army transactions to identify that the Customer and National Item Identification Number (NIIN) on the transaction are Exchange Pricing relevant Use to identify the Exchange Pricing Indicator for intra-Army transactions to identify that the Customer and NIIN on the transaction are Exchange Pricing relevant. When applicable, cite code value EP (Exchange Pricing). Refer to ADC 274. A - data maintenance action was approved in version 6010. The approved code/name is "EPI - Exchange Pricing Indicator".
  869F LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling 1. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS enhancement.
  869F LQ01 T05 Inspection Parameters 1. Use to identify the Quality Inspection Code indicating the level of quality inspection to which the item must be procured and inspected. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  869F FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
  869F FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense
  869F FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution
  869F FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  869F FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps.
  869F FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code.
  869F FA102 A520 Base Charge Use for materiel charges only Use for materiel charges only.
  869F FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders
  869F FA102 D340 Goods and Services Charge Use for both materiels and related services Use for both materiel and related services.
  869F FA102 F060 Other Accessorial Service Charge Use for accessorial costs
  869F FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport
  869F FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation.
  869F FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment
  869F FA201 18 Funds Appropriation 1. Use to indicate the basic appropriation number. 2. Authorized DLMS enhancement for DLA Disposition Services to provide fund cite for FMS transportation billing. Refer to ADC 466. 3. Components are advised that the DoD is in the process of implementing Standard Financial Information Structure (SFIS) for all systems carrying/processing financial information (e.g., lines of accounting, fund codes). DLMS Qualifier 18 will be authorized at this time to support RBI legacy processes during transition to SFIS.
Page 112  of  141 First   Previous   108  109  110  111  [112]  113  114  115  116  117  Next   Last