DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  856P N404 N/A
  856P N405 AR Armed Services Location Designation Use to indicate an Army Post Office (APO) or a Use to indicate an Army Post Office (APO) or a Fleet Post Office (FPO) 1/30
  856P N406 N/A
  856P REF01 7U Related Transaction Reference Number Use to identify the data values that triggered an extract to the Accountable Property System of Record (APSR) 1. Use in the address loop, (HL01 = V) or line item loop (HL01 = I) to identify the data values that triggered an extract to the Accountable Property System of Record (APSR) (WAWF). 2. Enter the data value in REF02. 3. Enter the description of the data in REF03: Issue By, Admin By, Pay Office, Accept By, Document Number, Authorized Accounting Identifier (AAI, Purchase Request Number, Military Interdepartmental Purchase Request (MIPR) Number, Department Code. 1/30
  856P REF01 EF Electronic Funds Transfer ID Number Use only when 1/N103/220 or 2/SDQ02/290 is UE Unique Entity Identifier, to provide an alternate EFT account in REF02. 1/30
  856P REF02
  856P REF03 N/A
  856P PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number 1/60
  856P PER02 N/A
  856P PER03 TE Telephone The commercial telephone number Include the area code and number 10/10
  856P PER04 N/A
  856P SDQ01 ZZ Mutually Defined Use to where there is no suitable X12 code in the data element. N/A
  856P SDQ02 UE Unique Entity Identifier A 12-character alphanumeric value that is used to identify entities doing business with the US federal government �A data maintenance action was approved in version 8020. The approved code/name is "UE Unique Entity Identifier ". 2/12
  856P SDQ03 N/A
  856P SDQ04 N/A
  856P SDQ05 N/A
  856P SDQ06 N/A
  856P SDQ07 N/A
  856P SDQ08 N/A
  856P SDQ09 N/A
  856P SDQ10 N/A
  856P SDQ11 N/A
  856P SDQ12 N/A
  856P SDQ13 N/A
  856P SDQ14 N/A
  856P SDQ15 N/A
  856P SDQ16 N/A
  856P SDQ17 N/A
  856P SDQ18 N/A
  856P SDQ19 N/A
  856P SDQ20 N/A
  856P SDQ21 N/A
  856P SDQ22 N/A
  856P SDQ23 N/A
  856P CUR01 BY Buying Party (Purchaser) This is the contracting office that issued the contract identified by Department of Defense Activity Address Code (DoDAAC) 6/6
  856P CUR02 N/A
  856P SAC01 N No Allowance or Charge Use with code B020 in SAC02 to indicate a shipment is made under Certificate of Conformance terms. N/A
  856P SAC02 B020 Certificate of Conformance Use to automatically verify that the shipment is authorized for CoC, allowing the material to bypass signature checks Use to indicate when contract terms provide for use of Certificate of Conformance, and shipment is made under those terms. N/A
  856P LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. N/A
  856P LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 3/3
  856P LQ01 6 Special Contract Provision Code Use to identify certain contract clauses/provisions which require specialized attention and handling Use to indicate special contract provisions applicable to the shipment. 1/1
  856P LQ01 7 Quality Assurance Site Code The designated site at which quality assurance is performed to determine conformance with contractual requirements Use to indicate the quality assurance performance location. 1/1
  856P LQ01 8 Acceptance Site Code Use to indicate the acceptance site Use to indicate the acceptance site. 1/1
  856P LQ01 10 Transaction Status Indicator Code Use to identify the status of a transaction Use to identify the status of supply and service shipment notices. 1/30
  856P LQ01 14 Contract Shipment Advice Code An expression of information concerning a shipment of material from a contractor to the government Use as required to identify contract shipment advice information for supply and service shipment notices. 1/1
  856P LQ01 16 Cash Discount Stipulation Code Specification in the contract of cash discount terms for prompt payment Use to indicate that a shipment involves discount payment terms. 1/1
  856P LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel 1. For WAWF, use in the IUID Loop (2/HL/010, HL03 = D) to identify the supply condition code (SCC) associated with serial number or UII in 2/REF/150. Provide the SCC value in 2/LQ02/350. Only provide one SCC per serial number or UII. 2. For WAWF, use in the Item loop (2/HL/010, HL03 = I) to identify the SCC associated with all items. 3. The Distribution Standard System (DSS) does not use SCC in the DLMS 856P ASN; therefore, DSS may drop the SCC upon processing. 1/1
  856P LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) 1. Use to identify the Materiel Management Aggregation Code (MMAC) for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). 2. This is an AirForce-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. 3. The code source is identified as the Air Force Manual (AFMAN) 23-110, Volumes 1 and 2. 2/2
  856P LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command 1. Use to identify the material cognizance symbol (COG) of the end item. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS enhancement. 2/2
  856P LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy 1. Use to identify the Material Control Code (MCC) for special inventory reporting. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. DLMS enhancement. 1/1
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