DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  869F FA201 89 Budget Line Item Identification Identifies further sub-divisions of the Treasury account fund symbol appropriation, below the budget sub activity level 1. For DoD SLOA/Accounting Classification use to identify “Budget Line Item”. 2. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F FA201 90 Project/Task A planned undertaking of work to be performed or product to be produced having a finite beginning and end 1. For DoD SLOA/Accounting Classification use to identify “Project Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F FA201 A1 Department Indicator Use to identify the Requesting Agency Component TAS AID (Agency Identifier) in G-Invoicing related transactions. Use to identify, or to modify, “Department Regular” in DoD SLOA/Accounting Classification 1. Use to identify the Requesting Agency Component TAS AID (Agency Identifier) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Department Regular”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F FA201 A2 Transfer from Department This identifies the federal agency of obligation authority to the DoD or one of its components . For the transfer of obligation authority, the transfer agency retains responsibility for the fund account and the recipient agency charges against the fund account of the transfer agency 1. Use to identify the Requesting Agency Component TAS ATA (Agency Allocation Transfer Agency Identifier) in G- Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Department Transfer”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F FA201 A4 Basic Symbol Number Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) Main (Main Account Code) 1. Use to identify the Requesting Agency Component TAS Main (Main Account Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Main Account”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F FA201 A5 Sub-class Use to identify the Requesting Agency Component TAS SP (Sub- Level Prefix Code) in G-Invoicing. Use to identify, or to modify “Sub Class” in SLOA 1. Use to identify the Requesting Agency Component TAS SP (Sub- Level Prefix Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. Reserved for DoD SLOA/Accounting Classification use to identify “Sub Class”. Refer to ADC 1043. 3. Sub Class is a potential future DLMS enhancement; see introductory DLMS note 4a.
  869F FA201 A6 Sub-Account Symbol Use to specify subsidiary level accounts associated to the main account of the Treasury Appropriation Fund Symbol (TAFS) 1. Use to identify the Requesting Agency Component TAS SUB (Sub- Account Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Sub Account”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F FA201 AI Activity Indicator Use to Identify the area that performed a specific objective, for DoD SLOA/Accounting Classification use 1. For DoD SLOA/Accounting Classification use to identify “Activity Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g. 3. Qualifier AI is a migration code approved for use in X12 version 7020.
  869F FA201 B2 Budget Sub-activity Number Identifies an organization to which funds have been Sub-Allocated 1. For DoD SLOA/Accounting Classification use to identify “Sub-Allocation (formerly known as Limit/Subhead)'. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded)
  869F FA201 BE Business Event Type Code Indicates the type of financial activity, such as payments, collections, borrowings, etc., being reported in the Government-wide Accounting and Reporting (GWA) system 1. Use to identify the Business Event Type Code (BETC) in G- Invoicing related transactions. Refer to ADC 1465. 2. Reserved for DoD SLOA/Accounting Classification use to identify “Business Event Type Code”. Refer to ADC 1043.
  869F FA201 C3 Budget Restriction Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) A (Availability Type Code) 1. Use to identify the Business Event Type Code (BETC) in G- Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Availability Type”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 4g. CC - Cost Center Identifier: 1. For DoD SLOA/Accounting Classification use to identify “Cost Center Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F FA201 F1 Object Class Categories in a classification system that present obligations by the items or services purchased by the Federal Government 1. For DoD SLOA/Accounting Classification use to identify “Object Class”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F FA201 FA Functional Area Use to identify a logical division of a Component's business operations It represents the Functions the Component performs 1. For DoD SLOA/Accounting Classification use to identify “Functional Area”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F FA201 FC Funding Center Identifier Use to define a responsibility area within an organizational unit to which budget authority is assigned 1. For DoD SLOA/Accounting Classification use to identify “Funding Center Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F FA201 FT Funding Type Use to flag those expenditures incurred for a designated Treasury Appropriation Fund Symbol (TAFS) account that are considered reimbursable to the account 1. For DoD SLOA/Accounting Classification use to identify “Reimbursable Flag”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F FA201 H1 Cost Code Use to identify the classification of an organization's revenues, expenses or consumable resources 1. For DoD SLOA/Accounting Classification use to identify “Cost Element Code”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F FA201 IA Security Cooperation Implementing Agency Use to identify the military department or defense agency responsible for the execution of military assistance programs. With respect to Foreign Military Sales (FMS), the military department or defense agency assigned responsibility by the Defense Security Cooperation Agency to prepare a Letter of Offer and Acceptance (LOA) and to implement an Foreign Military Sales (FMS) case 1. For DoD SLOA/Accounting Classification use to identify “Security Cooperation Implementing Agency”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) 1. For DoD SLOA/Accounting Classification use to identify “Agency Accounting Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F FA201 P1 Disbursing Station Number Identification number that indicates authority to receive and disburse public funds and issue checks on the United States Treasury 1. Use to identify the Agency Location Code (ALC) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Agency Disbursing Identifier Code”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F FA201 P5 Security Cooperation Case Line Item Identifier Use to identify a specific line item within a Foreign Military Sales (FMS) case 1. For DoD SLOA/Accounting Classification use to identify “Security Cooperation Case Line Item Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F FA201 S1 Security Cooperation Customer Code Used to represent the country, international organization, region, or program authority associated with transactions recorded in security cooperation systems and associated programs implemented in the foreign military sales (FMS) 1. For DoD SLOA/Accounting Classification use to identify “Security Cooperation Customer Code”. Refer to ADC 1043. 2. DLMS enhancement; see introductory DLMS note 4d. A field size exceeding 2 positions is not supportable under current MILSTRIP and MAPAC processes. Three character codes are not authorized at this time.
  869F FA201 S2 Security Cooperation Case Designator Use with the Security Cooperation customer code to identify a particular foreign military sale 1. For DoD SLOA/Accounting Classification use to identify “Security Cooperation Case Designator”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g. A field size exceeding 3 positions is not supportable under current MILSTRIP processes. Four character codes are not authorized at this time.
  869F FA201 WO Work Order Number An individual unit of work, batch, or lot of a distinct product or service 1. For DoD SLOA/Accounting Classification use to identify “Work Order Number”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4g.
  869F FA201 YB Beginning Period of Availability In annual and multi-year accounts, identifies the first year of availability under law that an account may incur new obligations 1. Use to identify the Requesting Agency Component TAS BPOA (Beginning Period of Availability) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Beginning Period of Availability Fiscal Year Date”. Refer to ADC 1043. 3. Use as appropriate to represent Program Year. Availability Type Code must be “X”. Refer to ADC 1043B. 4. Authorized DLMS enhancement; see introductory DLMS not 4g.
  869F FA201 YE Ending Period of Availability Use to identify the last year of availability under law that an account may incur new obligations 1. Use to identify the Requesting Agency Component TAS EPOA (Ending Period of Availability) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Ending Period of Availability Fiscal Year Date”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 4g.
  870L ST01 870 Order Status Report
  870L BSR01 3 Unsolicited Report Status Notification. DLA Transaction Services uses Status Notification transactions to notify the submitter that an SPR transaction was rerouted or that the FSC changed. (MILSTRAP DIC DZ9 functionality.).
  870L BSR01 9 Response to a Requirement Forecast 1. SPR Status. ICP/IM uses SPR Status transactions to provide SPR status to a forecasting activity in response to a DLMS 830R SPR transaction. (MILSTRAP DIC DYK functionality.) 2. For DE, GDP, ASP status, use to provide status to a forecasting requirement in response to DLMS 830D Demand Data Exchange Projected Supply Plan transaction.
  870L BSR02 CA All Orders - All Items Use to indicate the response applies to all specified items.
  870L BSR11 0 Original Indicates the initial transaction
  870L BSR11 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  870L N101 GP Gateway Provider This is DLA Transaction Services. DLA Transaction Services uses when providing Status Notification that an SPR transaction was rerouted or that the FSC has changed (BSR01 Status Report Code 3.).
  870L N101 Z4 Owning Inventory Control Point Use to indicate the source of supply 1. Use to identify the ICP or IM providing SPR status (BSR01 Status Report Code 9). 2. Use to identify the source of supply providing DE, GDP or ASP status (BSR01 Status Report Code 9).
  870L N101 ZN Losing Inventory Manager Use with BSR01 Status Report Code 9 when the LIM is providing SPR status.
  870L N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component DLMS enhancement. See introductory DLMS note 3a.
  870L N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  870L N106 FR Message From Use to identify the party originating the transaction set Must use with the appropriate 1/N101/050 code to indicate the organization cited in N104 originating the transaction set.
  870L HL03 W Transaction Reference Number Use to identify the individual SPR transaction status lops.
  870L DTM01 97 Transaction Creation
  870L REF01 FG Fund Identification Number For Navy use, this is the Program Funding Indicator associated to a Gross Demand Plan (GDP). See ADC 1267.
  870L REF01 TN Transaction Reference Number A unique number generated by the original submitter of a pre-defined transaction and assigned to any pre-defined information exchange within the department of defense The transaction reference number retains its identity for the life of the generated transaction Must use to identify the customer assigned transaction number. This is the document number.
  870L REF01 WL Federal Supply Classification Code Use for Status Notification transactions to identify the Correct FSC associated with the materiel cited in an SPR transaction.
  870L N101 78 Service Requester Must use to indicate the activity submitting the original SPR transaction.
  870L N101 ZA Corrected Address Use to identify the source of supply to whom DLA Transaction Services has rerouted the transaction.
  870L N101 ZP Gaining Inventory Manager Use for SPR Status transactions to identify the Gaining Item Manager (GIM) for those items of supply involved in logistics reassignment.
  870L N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component DLMS enhancement. See introductory DLMS note 3a.
  870L N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  870L N106 TO Message To Use to identify the party to receive the transaction set Must use with 2/N101/090 code 78 to indicate the organization cited in N104 is receiving the transaction set.
  870L LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
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