DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  856P DTM01 517 Inspected Use to identify the date inspected May be used to identify the inspection date when inspection does not occur at the same location responsible for acceptance. 8/8
  856P DTM02
  856P FOB01 DF Defined by Buyer and Seller
  856P FOB02 DE Destination (Shipping) Use to indicate the transportation responsibility shipping destination 1/80
  856P FOB02 IT Intermediate FOB Point The acceptance point address 1/80
  856P FOB02 OR Origin (Shipping Point) Use to identify the location where the seller hands off goods to a carrier and the buyer assumes responsibility for them 1/80
  856P N101 BK Bank Use to identify the bank that issued the Government Credit Card Use to identify the bank that issued the Government Credit Card. 1/60
  856P N101 BY Buying Party (Purchaser) This is the contracting office that issued the contract identified by Department of Defense Activity Address Code (DoDAAC) This is the contracting office that issued the contract identified by DoDAAC. 6/6
  856P N101 C4 Contract Administration Office Use to identify an International Logistics Communication System (ILCS) account to electronically transmit and receive logistics data between the foreign military sales and the US DoD supply systems Use to identify the Administered By activity. 7/7
  856P N101 CJ Automated Data Processing (ADP) Point Use to indicate routing of transaction or transaction originator Use to identify WAWF as the transaction originator. 1/60
  856P N101 FP Name on Credit Card "Use to identify the last name of the Government credit card holder " Use to identify the last name of the Government credit card holder. Identify the name in N102. 1/60
  856P N101 KK Registering Party Use to identify the Component UIT registry 1. Use to identify the Component UIT registry. May be used by a Component when their UIT process requires that a copy of the transaction also be sent to a UIT registry for information purposes. Must be used with 2/N106/220 code ‘PK-Party to Receive Copy’ to identify that this is only an information copy of the transaction, for use with the Component UIT registry. 2. When used to identify the Accountable Property System of Record (APSR) Property Book Identifier, enter the identifier in N104. 1/60
  856P N101 KZ Acceptance Location Use to indicate acceptance is at other than origin or destination Use to indicate acceptance is at other than origin or destination. 1/60
  856P N101 L1 Inspection Location Use to indicate a specific location Use to indicate the inspection location when it has to be described as an address. 1/60
  856P N101 PO Party to Receive Invoice for Goods or Services Use to indicate where the invoice should be sent 1. Use to indicate where the invoice should be sent. 2. This is the Local Processing Official (LPO) identified by DoDAAC; not applicable on MOCAS or SAMMS/BSM paid contracts. 1/60
  856P N101 PR Payer Use to identify the Defense Finance Accounting Service (DFAS) office that is issuing a financial contract completion statement 1. Use to identify the Payment Will be Made by Activity. 2. This is the Defense Finance and Accounting Service (DFAS) office responsible for payment identified by DoDAAC. 1/60
  856P N101 SE Selling Party Use to identify the disbursing officer, prime contractor or vendor Use to identify the Prime Contractor. 1/60
  856P N101 SF Ship From Use to indicate the Ship From activity (shipping point) Use to indicate the Ship From activity (shipping point). 1/60
  856P N101 ST Ship To Used to identify a organization to which material is shipped as identified in the requisition or other initiating transaction Use to indicate the Ship-to location. Do not use for service line items when there is no shipment of materiel. 1/60
  856P N101 SU Supplier/Manufacturer Use to identify the manufacturer/supplier in various process areas For DMLSS, if a batch/lot is provided in REF/150 of PH Loop, the actual Manufacturer must be provided---either by using this N1 segment in PH Loop or also using the REF01/150 ZM Code with text name of manufacturer. The manufacturer may be identified by CAGE. 1/60
  856P N101 SV Service Performance Site Use to identify the performance location if other than the contractor's site Use to identify the performance location if other than the contractor's site (e.g., the Quality Assurance Representative's site). Use as many occurrences as necessary to cite if applicable, multiple performance locations. 1/60
  856P N101 Z7 Mark-for Party An entity located within the ship-to address that is to actually receive the material 1/60
  856P N102
  856P N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 6/6
  856P N103 31 Bank Identification Code Identifies the card issuing bank which is the first six positions of the credit card number8 Use to indicate the card issuing bank identification number of the bank when code BK is cited in N101. This is the first six positions of the credit card number. 6/6
  856P N103 33 Commercial and Government Entity (CAGE) Use to identify establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees 5/5
  856P N103 A2 Military Assistance Program Address Code (MAPAC) Use to identify the consignee in transportation documents and to obtain clear-text address and other shipment information from the military assistance program address directory (MAPAD) Use to identify a Foreign Military Sale/Grant Aid Ship-To or Mark-For address. Use when N101 is code ST. 6/6
  856P N103 UE Unique Entity Identifier A 12-character alphanumeric value that is used to identify entities doing business with the US federal government Approved for use in X12 version 8020. 2/12
  856P N103 UR Uniform Resource Locator (URL) Use when appropriate to identify the Component Unique Item Tracking (UIT) registry Use when appropriate to identify the Component UIT registry. 2/80
  856P N103 ZZ Mutually Defined Use to identify WAWF as the transaction originator.
  856P N104
  856P N106 FR Message From Use to identify the party originating the transaction set Use to indicate that the organization cited in N104 transmitted the transaction set. 1/60
  856P N106 PK Party to Receive Copy An organization to be provided an informational copy of a transaction Use when appropriate to send an information copy of the transaction to a Component UIT registry or APSR. For use with N101 code KK. 1/60
  856P N106 TO Message To Use to identify the party to receive the transaction set Use to indicate that the organization cited in N104 is to receive the transaction set. 1/60
  856P N201
  856P N202
  856P N301
  856P N302
  856P N401
  856P N402
  856P N403
  856P N404
  856P N405 AR Armed Services Location Designation Use to indicate an Army Post Office (APO) or a Use to indicate an Army Post Office (APO) or a Fleet Post Office (FPO) 1/30
  856P N406
  856P REF01 7U Related Transaction Reference Number Use to identify the data values that triggered an extract to the Accountable Property System of Record (APSR) 1. Use in the address loop, (HL01 = V) or line item loop (HL01 = I) to identify the data values that triggered an extract to the Accountable Property System of Record (APSR) (WAWF). 2. Enter the data value in REF02. 3. Enter the description of the data in REF03: Issue By, Admin By, Pay Office, Accept By, Document Number, Authorized Accounting Identifier (AAI, Purchase Request Number, Military Interdepartmental Purchase Request (MIPR) Number, Department Code. 1/30
  856P REF01 EF Electronic Funds Transfer ID Number Use only when 1/N103/220 or 2/SDQ02/290 is UE Unique Entity Identifier, to provide an alternate EFT account in REF02. 1/30
  856P REF03
  856P PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number 1/60
  856P PER02
  856P PER03 TE Telephone The commercial telephone number Include the area code and number 10/10
Page 118  of  195 First   Previous   114  115  116  117  [118]  119  120  121  122  123  Next   Last