DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  856S LQ01 BD Transportation Priority Code A relative precedence of movement that indicates the priority of a space available passenger or the recommended shipment mode for a requisition 1. Use to identify the applicable transportation priority when available. 2. Authorized DLMS migration enhancement; see introductory DLMS 2f. 1/1
  856S LQ01 DE Signal Code In requisition related documents, it designates the fields containing the intended consignee (ship-to), and the activity to receive and effect payment of bills, when applicable. In the case of the Material Returns Program (MRP), it designates the fields containing the intended consignor (ship-from) and the activity to receive and process credits, when applicable Use to accommodate legacy system requirements. Use only in LRO shipment status to indicate the activity to receive credit and pseudo shipment status to perpetuate the signal code from the materiel release order. 1/1
  856S LQ01 DF Media and Status Code Identifies the desired status recipient(s) and the type of status to be provided 1/1
  856S LQ01 FD Demilitarization Code Use to define the requirements for removal of the military characteristics of a weapon or munition and the type of demilitarization needed to meet those requirements For Hazardous Materiel/Hazardous Waste turn-ins to a DLA Disposition Service Field Office, enter Demilitarization Code per the Generator Communication (GenComm) Standard. DLMS enhancement, see ADC 422. 1/1
  856S LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) 1. Use to identify the Materiel Management Aggregation Code (MMAC) for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). 2. This is an Air Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. 3. The code source is identified as the Air Force Manual (AFMAN) 23-110, Volumes 1 and 2. 4. For Hazardous Materiel/Hazardous Waste turn-ins to a DLA Disposition Service Field Office, enter MMA C per the Generator Communication (GenComm) Standard data element �Additional Data� in the DTID record. DLMS enhancement, see ADC 422. 2/2
  856S LQ01 R3 Delivery Rank (Priority) Use to identify the Delivery Priority/Special Processing Code which identifies special shipment requirements 1. Use to identify, or modify, the Delivery Priority/Special Processing Code for materiel that has an urgency of need within the maintenance shop and must be delivered within one hour of receipt of the issue request. Value will be X (1 hour issue) when applicable. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 1/1
  856S LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command Use to identify the materiel cognizance symbol (COG) of the end item. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2/2
  856S LQ01 DSI Disposition Services Indicator Code Addresses the DLA Disposition Services� requirement to communicate unique property and/or materiel location information supporting their business processes 1. For Hazardous Material/Hazardous Waste turn-ins to a DLA Disposition Service Field Office, enter the applicable indicator in the LQ02 to identify type of material sent to DLA Disposition Services.. 2. DLA Disposition Services uses the following Disposition Services Indicators in the shipment status transaction: HM - Hazardous Material SS � Special Services HW - Hazardous Waste 3. Approved for use in X12 version 6050. 2/4
  856S LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management Use to identify the Item Management Code (IMC) for integrated material management. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 1/1
  856S LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy Use to identify the Material Control Code (MCC) for special inventory reporting. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 1/1
  856S LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling 1. Use to identify the Special Material Identification Code (SMIC) for an end item. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2. For Hazardous Materiel/Hazardous Waste turn-ins to a DLA Disposition Service Field Office, enter SMIC per the Generator Communication (GenComm) Standard data element �Additional Data� in the DTID record. DLMS enhancement, see ADC 422. 2/2
  856S LQ01 T05 Inspection Parameters The quality level of inspection to which the item must be procured and inspected 1. Use to identify the Quality Inspection Code indicating the level of quality inspection to which the item must be procured and inspected. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 1/1
  856S LQ02 N/A
  856S SE01 N/A
  856S SE02 N/A
  861P ST01 861 Receiving Advice/Acceptance Certificate Receiving activities use this transaction set to report the acceptance of materiel at destination. N/A
  861P ST02 N/A
  861P BRA01 N/A
  861P BRA02 N/A
  861P BRA03 00 Original Indicates the initial transaction Use regardless of the type of acceptance report, unless a cancellation or correction. N/A
  861P BRA03 01 Cancellation Use to indicates the reversal, cancellation, or voiding of a prior submission or status Future enhancement; not used for initial implementation. 2/30
  861P BRA03 CO Corrected Use to identify the transaction correction Future enhancement; not used for initial implementation. N/A
  861P BRA04 8 Acceptance Certificate Use to indicate that the delivered items have met the contract's quality and quantity requirements N/A
  861P BRA04 9 Authorized Representative in Receipt of an Acceptance Alert Use to identify a party in receipt of an acceptance alert Advance Shipment Notice (ASN) for destination acceptance Use to identify a party in receipt of an acceptance alert Advance Shipment Notice (ASN) for destination acceptance (equates to MILSCAP PKN). N/A
  861P BRA04 A Authorized Representative Not in Receipt of an Acceptance Alert Use to identify a party not in receipt of an acceptance alert Advance Shipment Notice (ASN) for destination acceptance Use to identify a party not in receipt of an acceptance alert Advance Shipment Notice (ASN) for destination acceptance (equates to MILSCAP PKP). N/A
  861P BRA05 N/A
  861P BRA07 24 On-Hold Use to indicate status of materiel received Use to indicate status of materiel received. Use only when full vendor shipment cannot be accepted/placed in suspended status. N/A
  861P BRA07 80 Reconcile Use to reconcile quantity accepted when a partial quantity has been accepted previously in separate transaction; when partial quantity has been accepted and status of remaining quantity is not identified on this transaction; or when partial quantity has been suspended. N/A
  861P BRA07 WQ Accept Use to identify when full vendor shipment quantity has been accepted Use when full vendor shipment quantity has been accepted. N/A
  861P REF01 FS Final Sequence Number Use to identify the final shipment suffix Z Use, if applicable, to identify the final shipment suffix Z. 1/1
  861P REF01 SI Shipper's Identifying Number for Shipment (SID) Use to identify the vendor's shipment number shown on the shipping documentation WAWF will concatenate the final shipment suffix with the shipment number. 1/22
  861P REF02 N/A
  861P PER01 KC Accepting Official Use to provide name of receipt examiner Use to provide name of receipt examiner. Must also provide telephone number below. 1/60
  861P PER02 N/A
  861P PER03 TE Telephone The commercial telephone number Include the area code and number 10/10
  861P PER04 N/A
  861P PER05 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  861P PER06 N/A
  861P PER09 N/A
  861P DTM01 050 Received Use to indicate the materiel receipt date 8/8
  861P DTM01 144 Estimated Acceptance Use to indicate the Interim Status report date 1. Use in interim reports when LQ01 cites code 10 and LQ02 cites code D. 2 This is a former MILSCAP functionality not currently used under DLMS; reserved for future enhancement. 8/8
  861P DTM01 201 Acceptance Use to indicate the date the materiel was accepted 8/8
  861P DTM01 517 Inspected 8/8
  861P DTM02 N/A
  861P PRF01 N/A
  861P PRF02 N/A
  861P N101 BK Bank Use to identify the bank that issued the Government Credit Card Use to identify the bank that issued the Government Credit Card. 1/60
  861P N101 C4 Contract Administration Office Use to identify an International Logistics Communication System (ILCS) account to electronically transmit and receive logistics data between the foreign military sales and the US DoD supply systems Use to identify the DoDAAC of the CAO. For MOCAS-administered contracts, identify the DCMR ADP point as a transaction recipient. 7/7
  861P N101 CJ Automated Data Processing (ADP) Point Use to indicate routing of transaction or transaction originator 1. Use to indicate routing of transaction. 2. Use to identify the WAWF-RA as the transaction recipient in response to an advance shipment notice. 1/60
  861P N101 KK Registering Party Use to identify the Component UIT registry 1. Use to identify the Component UIT registry. May be used by a Component when their UIT process requires that a copy of the transaction also be sent to a UIT registry for information purposes. Must be used with 2/N106/130 code �PK-Party to Receive Copy� to identify that this is only an information copy of the transaction, for use with the Component UIT registry. 2. Future enhancement; not used for initial implementation. 1/60
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