DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  869F HL02
  869F HL03 V Address Information Use to identify a address in a transaction Use in every address loop iteration.
  869F HL03 W Transaction Reference Number Use in every transaction loop iteration.
  869F HL03 X Serial Number A value assigned for identification of an item Use in every unique item tracking (UIT) loop iteration.
  869F DTM01 002 Delivery Requested Use to identify the calculated or requested delivery date For DLA use only to identify the DLA-calculated delivery date used for internal processing of a customer order.
  869F DTM01 043 Publication Use only when requisitioning nonstandard materiel to cite the manufacturer's catalog publication date when a catalog is identified in the 2/LIN/050 segment.
  869F DTM01 063 Do Not Deliver After Use to identify the latest acceptable delivery date for the materiel requisitioned For conventional ammunition requirements, it defines the latest acceptable delivery date for the required delivery period Use to identify the latest acceptable delivery date for the materiel requisitioned. For conventional ammunition requirements, it defines the latest acceptable delivery date for the required delivery period.
  869F DTM01 064 Do Not Deliver Before Use to identify the earliest acceptable delivery date for the materiel requisitioned For conventional ammunition requirements, it defines the earliest acceptable delivery date for the required delivery period Use to identify the earliest acceptable delivery date for the materiel requisitioned. For conventional ammunition requirements, it defines the earliest acceptable delivery date for the required delivery period.
  869F DTM01 802 Date of Action Use to identify the date stamp of when the activity generated the action Authorized for use on an Intra-Army basis to identify the date stamp of when the Army retail activity generated the action. Date required in order to accurately process transactions relative to image, post-post and working requisitions submitted by Army Single Stock Fund activities.
  869F DTM01 996 Required Delivery This is the customer assigned required delivery date For Foreign Military Sales (FMS) and MAP/GA requirements, use to identify the required availability date. For all other users it is the required deliver date.
  869F DTM01 999 Document Date Use when requisitioning nonstandard materiel Cite the effective date of the drawing number Use only when requisitioning nonstandard materiel. Cite the effective date of the drawing number (when using code PT) or the drawing revision number (when using code DR with code PT) identified in 2/LIN/050.
  869F DTM02
  869F LIN02 AB Assembly Use to identify the assembly associated with the materiel Use to identify the assembly associated with the materiel.
  869F LIN02 B8 Batch Number Use to indicate the batch/lot number or the number identifying the production run Use in UIT loops to indicate the manufacturer's batch number or the number identifying the production run.
  869F LIN02 BH Finish/Hand Standard Reference Use to identify the fabric of the nonstandard materiel ordered under Federal Supply Schedule.
  869F LIN02 CL Color A free-form description of the color
  869F LIN02 CN Commodity Name Name or description of material item 1. Use to identify the nomenclature of the non-NSN materiel. 2. Use to identify the FEMA Logistics Supply Chain Management System (LSCMS) Item Name. Refer to ADC 1306.
  869F LIN02 DR Drawing Revision Number
  869F LIN02 EN GTIN-13 1. This is the Global Trade Item Number (GTIN)-13. 2. DLMS enhancement. See introductory DLMS note 4a.
  869F LIN02 F1 Catalog Number Use to identify the manufacturer's catalog which references the nonstandard materiel Use to identify the manufacturer's catalog which references the nonstandard materiel. Cite the effective catalog publication date, if applicable, in 2/DTM/030 segment.
  869F LIN02 F2 Technical Order Number Use to identify a number assigned by a military service or defense agency organization that gives specific technical directives and information with respect to the inspection, storage, operation, modification, and maintenance of given items and equipment Used to provide the Technical Order Number/Technical Manual Number identified on part-numbered requisitions.
  869F LIN02 F3 Technical Manual Number Use to identify a number assigned to a publication by a military service or defense agency organization which promulgates the technical instructions and information designed to meet the needs of personnel engaged in or being trained in the operation, maintenance, service, overhaul, installation and inspection of specific items of equipment and material
  869F LIN02 F4 Series Identifier Use to identify the manufacturer's series number of the applicable end item Use to identify the manufacturer's series number of the end item.
  869F LIN02 F7 End-Item Description Use to identify the applicable end item which applies to the non-NSN materiel. Description may include the NSN of the end item and/or nomenclature.
  869F LIN02 GS General Specification Number Use to identify a specification number, other than a Military Specification (MILSPEC), associated with the nonstandard materiel.
  869F LIN02 LT Lot Number Use in UIT loops to indicate the manufacturer's lot number.
  869F LIN02 MF Manufacturer Use to identify the make of the applicable end item for the nonstandard materiel.
  869F LIN02 MN Model Number Use to identify the manufacturer's model number of the end item.
  869F LIN02 MS Military Specification (MILSPEC) Number
  869F LIN02 PR Process Number Use to identify a general operating specification which cannot be identified by use of the 2/MEA/070 segment. For example, the MEA segment use is primarily to identify physical sizes and dimensions of nonstandard materiel. Code PR use is to indicate specifications similar to output rated wattage and horsepower.
  869F LIN02 PT Print or Drawing 1. Use to identify the applicable drawing numbers for the nonstandard materiel. 2. During the legacy MILSTRIP/DLMS transition, this field will be used to perpetuate/populate the Drawing or Specification Number on MILSTRIP part-numbered requisition (corresponds to A02/A0B with Identification Code D (rp 70)). During this time, a field length greater than 10 positions may be truncated or dropped by the receiving application. 3. Under full DLMS, the field length shall be expanded to conform to this standard which allows 48 positions. DLMS-capable applications should plan to support this expanded field length as a DLMS enhancement. See introductory DLMS 4f.
  869F LIN02 PW Part Drawing Use to identify the applicable figure numbers for the nonstandard materiel.
  869F LIN02 SF Surface Finish Use to identify the finish of the nonstandard materiel ordered under Federal Supply Schedule Use to identify the finish of the nonstandard materiel ordered under Federal Supply Schedule.
  869F LIN02 SN Serial Number A value assigned for identification of an item Use to identify the manufacturer's serial number of the end item.
  869F LIN02 UK GTIN-14 1. This is the Global Trade Item Number (GTIN)-14. 2. DLMS enhancement. See introductory note 4a.
  869F LIN02 UP GTIN-12 1. This Global Trade Item Number (GTIN)-12. 2. DLMS enhancement. See introductory note 4a.
  869F LIN02 VN Vendor's (Seller's) Item Number Use to indicate a item number assigned by a contractor other than a manufacturer
  869F LIN02 YP Publication Number Reference number assigned to a publication or catalog 1. Use to identify the publications or catalogs. 2. DLMS enhancement; see introductory DLMS note 4a.
  869F LIN02 ZR Service Control Identification Use to identify Material Control Tracking (MCT) tag number which is an identification number applicable to items in courtesy storage (e.g. ripout, prefab) on behalf of the navy while specific maintenance is being performed Use in UIT loops to indicate the Unique Item Identifier (UII).
  869F LIN02 ZZ Mutually Defined Use to identify nonstandard materiel when all other authorized codes do not apply or cannot be determined.
  869F LIN03
  869F LIN04
  869F LIN05
  869F LIN06
  869F LIN07
  869F LIN08
  869F LIN09
  869F LIN10
  869F LIN11
  869F LIN12
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