DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  180M N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component DLMS enhancement; see introductory DLMS note 2a.
  180M N103 50 Business License Number Use to identify buying or selling entities processing intragovernmental transactions 1. Use for SFIS to map to SFIS Data element “Business Partner Number TP3”. Enter the seller’s BPN in N104. 2. Authorized DLMS enhancement; see introductory DLMS note 2f.
  180M N103 A2 Military Assistance Program Address Code (MAPAC) Use to identify the consignee in transportation documents and to obtain clear-text address and other shipment information from the military assistance program address directory (MAPAD) Use to indicate the Security Assistance structured address data.
  180M N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  180M N106 TO Message To Use to identify the party to receive the transaction set Must use with the appropriate 2/N101/060 code to indicate the organization cited in N104 is receiving the transaction.
  180M QTY01 1 Discrete Quantity Use in requests for cancellation to identify the quantity from the original report of materiel availability which is no longer available Use in requests for cancelation to identify the quantity from the original report of materiel availability which is no longer available.
  180M QTY01 28 Quantity Available for Return Use in reports of materiel availability to show the quantity available for return Use in reports of materiel availability.
  180M QTY01 38 Original Quantity Use to identify the quantity Use in inquiries requesting a reply to a previously submitted report to identify the quantity of the original report.
  180M QTY01 39 Shipped Quantity Use to identify shipped quantity in several process areas Use in notifications of automatic shipment.
  180M QTY01 AA Unacknowledged Quantity Use to indicate quantity that will be supplied from procurement or quantity shipped Use in receipt acknowledgment inquiries to identify the quantity shipped.
  180M DTM01 168 Release The date materiel was released 1. Enter the date materiel was released to the carrier. 2. Future streamlined data; see introductory DLMS note 2c.
  180M LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  180M LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel
  180M LQ01 99 Purpose Code Provides the owner of materiel with a means of identifying the purpose or reason for which an inventory balance is reserved Use for intra-Navy materiel returns of Security Risk Category I and I ordnance assets.
  180M LQ01 A1 Ownership Code Provides a means of segmenting inventory balances, accounted for in inventory control records of a Military Service/DLA, but which are owned by others Use for intra-Navy materiel returns of Security Risk Category I and I ordnance assets.
  180M N901 BT Batch Number A quantity of material all of which was manufactured under identical conditions and assigned an identifying batch number 1. Use to identify the manufacturer's batch/lot number or other number identifying the production run. 2. Use ‘BT’ in 2/N901/180 when UI or serial number does not apply for the item.
  180M N901 SE Serial Number A value assigned for identification of an item 1. Use to identify the serial number (when code U3 is not used). Use this qualifier for unique item tracking based upon the serial number. 2. DLMS enhancement. See introductory DLMS note 2a. U3 - Unique Supplier Identification Number (USIN): 1. Use to identify the UI. Place UI value in N903. Use this qualifier for unique item tracking based upon the UI. A data maintenance action was approved in version 5020. The approved code/name is "UI - Department of Defense Unique Item Identifier”. 2. DLMS enhancement. See introductory DLMS note 2a.
  180M N101 MF Manufacturer of Goods Use to identify the manufacturer of the identified item
  180M N103 33 Commercial and Government Entity (CAGE)
  180M FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  180M FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps.
  180M FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
  180M FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense
  180M FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution
  180M FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code.
  180M FA102 A520 Base Charge Use for materiel charges only Use for materiel charges only.
  180M FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders
  180M FA102 D340 Goods and Services Charge Use for both materiels and related services Use for both materiels and related services.
  180M FA102 F060 Other Accessorial Service Charge Use for accessorial costs
  180M FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport
  180M FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation.
  180M FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment
  180M FA201 89 Budget Line Item Identification Identifies further sub-divisions of the Treasury account fund symbol appropriation, below the budget sub activity level 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Approved for use in X12 version 4020. 3. Authorized DLMS enhancement; see introductory DLMS note 2f.
  180M FA201 90 Project/Task A planned undertaking of work to be performed or product to be produced having a finite beginning and end 1. For DoD SLOA/Accounting Classification use to identify “Project Identifier”. This is the Project Identifier applicable to the original requirement for the materiel being returned. Refer to ADC 1043. 2. Qualifier 90 is a migration code approved for use in X12 version 4020. 3. Authorized DLMS enhancement; see introductory DLMS note 2f.
  180M FA201 A1 Department Indicator Use to identify the Requesting Agency Component TAS AID (Agency Identifier) in G-Invoicing related transactions. Use to identify, or to modify, “Department Regular” in DoD SLOA/Accounting Classification 1. Use to identify the Requesting Agency Component TAS AID (Agency Identifier) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Department Regular”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 2f.
  180M FA201 A2 Transfer from Department This identifies the federal agency of obligation authority to the DoD or one of its components . For the transfer of obligation authority, the transfer agency retains responsibility for the fund account and the recipient agency charges against the fund account of the transfer agency 1. Use to identify the Requesting Agency Component TAS ATA (Allocation Transfer Agency Identifier) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Department Transfer”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 2f.
  180M FA201 A4 Basic Symbol Number Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) Main (Main Account Code) 1. Use to identify the Requesting Agency Component TAS Main (Main Account Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Main Account”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 2f.
  180M FA201 A5 Sub-class Use to identify the Requesting Agency Component TAS SP (Sub- Level Prefix Code) in G-Invoicing. Use to identify, or to modify “Sub Class” in SLOA 1. Use to identify the Requesting Agency Component TAS SP (Sub- Level Prefix Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. Reserved for DoD SLOA/Accounting Classification use to identify “Sub Class”. Refer to ADC 1043. 3. Sub Class is a potential future DLMS enhancement; see introductory DLMS note 2a.
  180M FA201 A6 Sub-Account Symbol Use to specify subsidiary level accounts associated to the main account of the Treasury Appropriation Fund Symbol (TAFS) 1. Use to identify the Requesting Agency Component TAS SUB (Sub- Account Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Sub Account”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 2f.
  180M FA201 AI Activity Indicator Use to Identify the area that performed a specific objective, for DoD SLOA/Accounting Classification use 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 3. Approved for use in X12 version 7020.
  180M FA201 B2 Budget Sub-activity Number Identifies an organization to which funds have been Sub-Allocated 1. For DoD SLOA/Accounting Classification use to identify “Sub-Allocation (formerly known as Limit/Subhead)'. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f.
  180M FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded)
  180M FA201 BE Business Event Type Code Indicates the type of financial activity, such as payments, collections, borrowings, etc., being reported in the Government-wide Accounting and Reporting (GWA) system 1. Use in G- Invoicing related transactions. Refer to ADC 1465. 2. Reserved for DoD SLOA/Accounting Classification. Refer to ADC 1043. 3. Potential future DLMS enhancement; see introductory DLMS note 2a. 4. Approved for use in X12 version 7020.
  180M FA201 C3 Budget Restriction Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) A (Availability Type Code) 1. Use to identify the Requesting Agency Component TAS A (Availability Type Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Availability Type”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 2f.
  180M FA201 CC Cost Center Identifier Used to track and accumulate costs associated with a specific organizational unit or project, and is typically included on documents like contracts, inventory requisitions, and labor distribution forms 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 3. Approved for use in X12 version 7020.
  180M FA201 F1 Object Class Categories in a classification system that present obligations by the items or services purchased by the Federal Government 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f.
  180M FA201 FA Functional Area Use to identify a logical division of a Component's business operations It represents the Functions the Component performs 1. For DoD SLOA/Accounting Classification. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 3. Approved for use in X12 version 7020.
  180M FA201 FC Funding Center Identifier Use to define a responsibility area within an organizational unit to which budget authority is assigned 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 3. Approved for use in X12 version 7020.
  180M FA201 FT Funding Type Use to flag those expenditures incurred for a designated Treasury Appropriation Fund Symbol (TAFS) account that are considered reimbursable to the account 1. For DoD SLOA/Accounting Classification use to identify “Reimbursable Flag”. Refer to ADC 1043. 2. Qualifier FT is a migration code approved for use in X12 version 4030. 3. Authorized DLMS enhancement; see introductory DLMS note 2f.
  180M FA201 H1 Cost Code Use to identify the classification of an organization's revenues, expenses or consumable resources 1. For DoD SLOA/Accounting Classification use to identify “Cost Element Code”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f.
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