DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  180M FA201 IA Security Cooperation Implementing Agency Use to identify the military department or defense agency responsible for the execution of military assistance programs. With respect to Foreign Military Sales (FMS), the military department or defense agency assigned responsibility by the Defense Security Cooperation Agency to prepare a Letter of Offer and Acceptance (LOA) and to implement an Foreign Military Sales (FMS) case 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 3. Approved for use in X12 version 7020.
  180M FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) 1. For DoD SLOA/Accounting Classification use to identify “Agency Accounting Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f.
  180M FA201 P1 Disbursing Station Number Identification number that indicates authority to receive and disburse public funds and issue checks on the United States Treasury 1. Use to identify the Agency Location Code (ALC) in G- Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Agency Dispersing Identifier Code”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 2f.
  180M FA201 P5 Security Cooperation Case Line Item Identifier Use to identify a specific line item within a Foreign Military Sales (FMS) case 1. For DoD SLOA/Accounting Classification use to identify “Security Cooperation Case Line Item Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f.
  180M FA201 S1 Security Cooperation Customer Code Used to represent the country, international organization, region, or program authority associated with transactions recorded in security cooperation systems and associated programs implemented in the foreign military sales (FMS) 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. DLMS enhancement; see introductory DLMS note 2d. A field size exceeding 2 positions is not supportable under current MILSTRIP and MAPAC processes. Three character codes are not authorized at this time. 3. Approved for use in X12 version 7020.
  180M FA201 S2 Security Cooperation Case Designator Use with the Security Cooperation customer code to identify a particular foreign military sale 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. A field size exceeding 3 positions is not supportable under current MILSTRIP processes. Four character codes are not authorized at this time. 3. Approved for use in X12 version 7020.
  180M FA201 WO Work Order Number An individual unit of work, batch, or lot of a distinct product or service 1. For DoD SLOA/Accounting Classification. This is the Work Order Number applicable to the original requirement for the materiel being returned. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 3. Approved for use in X12 version 7020.
  180M FA201 YB Beginning Period of Availability In annual and multi-year accounts, identifies the first year of availability under law that an account may incur new obligations 1. Use to identify the Requesting Agency Component TAS BPOA (Beginning Period of Availability) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Beginning Period of Availability Fiscal Year Date”. Refer to ADC 1043. 3. Use as appropriate to represent Program Year. Availability Type Code must be “X”. Refer to ADC 1043B. 4. Authorized DLMS enhancement; see introductory DLMS note 2f. 5. Qualifier YB is a migration code approved for use in X12 version 7020.
  180M FA201 YE Ending Period of Availability Use to identify the last year of availability under law that an account may incur new obligations 1. Use to identify the Requesting Agency Component TAS EPOA (Ending Period of Availability) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Ending Period of Availability Fiscal Year Date”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 2f. 4. Qualifier YE is a migration code approved for use in X12 version 7020.
  511M ST01 511 Requisition Use to request the modification of previously submitted requisitions. Prior to the submission of mass cancellation transactions, authorized organizations also use this transaction set to request mass modification of requisitions to prevent their cancellation by the mass cancellation request. Organizations may also process this transaction set as a requisition to order items of supply when the modification is unmatched in the Integrated Materiel Manager (IMM) system. Use a single occurrence of this transaction set to transmit single or multiple transactions to one or more supply sources.
  511M BR01 0 Original Indicates the initial transaction
  511M BR01 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  511M BR01 ZZ Mutually Defined 1. Use to identify the Unit of Use Indicator. When included, the quantity and unit of measure values associated with this transaction are applicable to the unit of use. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  511M BR02 AM Requisition Modification Use to indicate the transaction set contains one or more modifications. Transaction set recipients may process as a requisition when no record of original requisition exists in the IM's system.
  511M BR05 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component Use only to identify the organization to which a mas modification is applicable.
  511M BR05 A2 Military Assistance Program Address Code (MAPAC) Use to identify the consignee in transportation documents and to obtain clear-text address and other shipment information from the military assistance program address directory (MAPAD) Use to indicate the Security Assistance (SA) structured address data.
  511M BR06 2 Change (Update) Use for mas modifications to indicate that Special Requirements Code 5 should be assigned to all requisitions that should not be canceled by a mas cancelation transaction.
  511M BR06 83 Future 1. Used by Navy industrial activities (IAs) to identify a Requisition Alert allowing stock positioning or procurement action in response to the forecasted future funded requirement. The requisition alert is an unfunded requirement. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  511M BR06 FI File 1. Use with BR02 Code AM to identify a requisition modification image transaction. All transaction set recipients must use extreme caution to ensure that individual transactions do not process as action documents which affect accountable records. 2. Used on image transactions provided to DLA for Navy requisitions submitted directly to other Component SoS, so that DLA will be able to support follow-on actions on behalf of the Navy industrial activity (IA) under a DLA industrial activity support agreement. Refer to ADC 377.
  511M G6201 53 Deliver Not Before Date For conventional ammunition, use to indicate the required delivery period start date, inclusive.
  511M G6201 54 Deliver No Later Than Date For conventional ammunition, use to indicate the required delivery period end date, inclusive.
  511M G6201 62 Accrual Start Date Use to indicate the range start date, inclusive.
  511M G6201 63 Accrual End Date Use to indicate the range stop date, inclusive.
  511M LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  511M LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes
  511M LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND)
  511M LQ01 AL Special Requirements Code Use to identify precedence, special handling, and processing requirements 1. Use to identify precedence, special handling, and processing requirements. 2. Under legacy MILSTRIP, this is caried in the required delivery date field. 3. DLMS enhancement; see introductory DLMS note 3a.
  511M N101 GP Gateway Provider Use for transition period to support transaction conversion in a mixed legacy MILSTRIP/DLMS environment. Use to identify Transaction Services as originator during conversion when legacy MILSTRIP transaction does not contain a "From" organization.
  511M N101 OB Ordered By Use to identify the organization that submitted the original requisition.
  511M N101 UK System Use to identify the originating system Communications Routing Identifier (COMMRI).
  511M N101 Z4 Owning Inventory Control Point Use to indicate the source of supply Use only in mas modifications to identify the supply source.
  511M N101 Z5 Management Control Activity 1. Use in mas modifications to identify the MCA for all Government Furnished Materiel (GFM) transactions. 2. Use in GFM or CFM requisition modifications forwarded to the source of supply by the MCA.
  511M N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component DLMS enhancement; see introductory DLMS note 3a.
  511M N103 A2 Military Assistance Program Address Code (MAPAC) Use to identify the consignee in transportation documents and to obtain clear-text address and other shipment information from the military assistance program address directory (MAPAD) Use to indicate the Security Assistance (SA) structured address data.
  511M N103 C4 Department of Defense Communication Routing Identifier (COMMRI) 1. Use only when N101 is UK. 2. A data maintenance action was approved in version 8060.
  511M N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  511M N106 FR Message From Use to identify the party originating the transaction set 1. Must use with the appropriate 1/N101/070 code to indicate the organization cited in N104 is originating the transaction set. 2. Must use with the 1/N101/070 code OB or Z5.
  511M N106 TO Message To Use to identify the party to receive the transaction set 1. Use only in mas modifications with the appropriate 1/N101/070 code to indicate that the organization cited in N104 is receiving the transaction set. 2. Use only in mas modifications with 1/N101/070 code Z4 or Z5.
  511M G6101 AA Authorized Representative
  511M G6101 IC Information Contact 1. Use to identify the point of contact. Refer to ADC 1321. 2. DLA Disposition Services uses in conjunction with the Ordered By DODAAC to perpetuate the customer contact name and phone number from the Reutilization/Transfer/Donation (RTD) Web Application to DLA Disposition Services. Refer to ADC 466.
  511M G6103 AU Defense Switched Network
  511M G6103 EM Electronic Mail
  511M G6103 EX Telephone Extension Use immediately following codes AU, IT, or TE to identify a telephone extension.
  511M G6103 FX Facsimile
  511M G6103 IT International Telephone Include country and city code.
  511M G6103 TE Telephone
  511M G6103 TL Telex
  511M G6103 TX TWX
  511M N901 60 Account Suffix Code Use to identify the Disposal turn-in document (DTID) suffix code that equates to the suffix used on the original property turn-in and retained by DLA Disposition Services for accountability and tracking Use in conjunction with the DTID Number (N907 Code W1) to identify the DTID Number Suffix Code, when applicable. DLMS enhancement, see ADC 466.
  511M N901 86 Operation Number 1. Use to identify, or to modify, the Key Operation (KO) Number associated with the JO. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
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