DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  180M FA102 A520 Base Charge Use for materiel charges only Use for materiel charges only.
  180M FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders
  180M FA102 D340 Goods and Services Charge Use for both materiels and related services Use for both materiels and related services.
  180M FA102 F060 Other Accessorial Service Charge Use for accessorial costs
  180M FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport
  180M FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation. 1/15
  180M FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment
  180M FA201 89 Budget Line Item Identification Identifies further sub-divisions of the Treasury account fund symbol appropriation, below the budget sub activity level 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Approved for use in X12 version 4020. 3. Authorized DLMS enhancement; see introductory DLMS note 2f. 1/16
  180M FA201 90 Project/Task A planned undertaking of work to be performed or product to be produced having a finite beginning and end 1. For DoD SLOA/Accounting Classification use to identify “Project Identifier”. This is the Project Identifier applicable to the original requirement for the materiel being returned. Refer to ADC 1043. 2. Approved for use in X12 version 4020. 3. Authorized DLMS enhancement; see introductory DLMS note 2f. 1/25
  180M FA201 A1 Department Indicator Use to identify the Requesting Agency Component TAS AID (Agency Identifier) in G-Invoicing related transactions. Use to identify, or to modify, “Department Regular” in DoD SLOA/Accounting Classification 1. Use to identify the Requesting Agency Component TAS AID (Agency Identifier) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Department Regular”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 2f. 3/3
  180M FA201 A2 Transfer from Department This identifies the federal agency of obligation authority to the DoD or one of its components . For the transfer of obligation authority, the transfer agency retains responsibility for the fund account and the recipient agency charges against the fund account of the transfer agency 1. Use to identify the Requesting Agency Component TAS ATA (Allocation Transfer Agency Identifier) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Department Transfer”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 2f. 3/3
  180M FA201 A4 Basic Symbol Number Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) Main (Main Account Code) 1. Use to identify the Requesting Agency Component TAS Main (Main Account Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Main Account”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 2f. 1/80
  180M FA201 A5 Sub-class Use to identify the Requesting Agency Component TAS SP (Sub- Level Prefix Code) in G-Invoicing. Use to identify, or to modify “Sub Class” in SLOA 1. Use to identify the Requesting Agency Component TAS SP (Sub- Level Prefix Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. Reserved for DoD SLOA/Accounting Classification use to identify “Sub Class”. Refer to ADC 1043. 3. Sub Class is a potential future DLMS enhancement; see introductory DLMS note 2a. 1/80
  180M FA201 A6 Sub-Account Symbol Use to specify subsidiary level accounts associated to the main account of the Treasury Appropriation Fund Symbol (TAFS) 1. Use to identify the Requesting Agency Component TAS SUB (Sub- Account Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Sub Account”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 2f. 3/3
  180M FA201 AI Activity Indicator Use to Identify the area that performed a specific objective, for DoD SLOA/Accounting Classification use 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 3. Approved for use in X12 version 7020. 1/16
  180M FA201 B2 Budget Sub-activity Number Identifies an organization to which funds have been Sub-Allocated 1. For DoD SLOA/Accounting Classification use to identify “Sub-Allocation (formerly known as Limit/Subhead)”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 1/4
  180M FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) 2/2
  180M FA201 BE Business Event Type Code Indicates the type of financial activity, such as payments, collections, borrowings, etc., being reported in the Government-wide Accounting and Reporting (GWA) system 1. Use in G- Invoicing related transactions. Refer to ADC 1465. 2. Reserved for DoD SLOA/Accounting Classification. Refer to ADC 1043. 3. Potential future DLMS enhancement; see introductory DLMS note 2a. 4. Approved for use in X12 version 7020. 1/8
  180M FA201 C3 Budget Restriction Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) A (Availability Type Code) 1. Use to identify the Requesting Agency Component TAS A (Availability Type Code) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Availability Type”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 2f. 1/1
  180M FA201 CC Cost Center Identifier Used to track and accumulate costs associated with a specific organizational unit or project, and is typically included on documents like contracts, inventory requisitions, and labor distribution forms 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 3. Approved for use in X12 version 7020. 1/16
  180M FA201 F1 Object Class Categories in a classification system that present obligations by the items or services purchased by the Federal Government 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 1/6
  180M FA201 FA Functional Area Use to identify a logical division of a Component's business operations It represents the Functions the Component performs 1. For DoD SLOA/Accounting Classification. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 3. Approved for use in X12 version 7020. 1/16
  180M FA201 FC Funding Center Identifier Use to define a responsibility area within an organizational unit to which budget authority is assigned 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 3. Approved for use in X12 version 7020. 1/16
  180M FA201 FT Funding Type Use to flag those expenditures incurred for a designated Treasury Appropriation Fund Symbol (TAFS) account that are considered reimbursable to the account 1. For DoD SLOA/Accounting Classification use to identify “Reimbursable Flag”. Refer to ADC 1043. 2. Approved for use in X12 version 4030. 3. Authorized DLMS enhancement; see introductory DLMS note 2f. 1/1
  180M FA201 H1 Cost Code Use to identify the classification of an organization's revenues, expenses or consumable resources 1. For DoD SLOA/Accounting Classification use to identify “Cost Element Code”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 1/15
  180M FA201 IA Security Cooperation Implementing Agency Use to identify the military department or defense agency responsible for the execution of military assistance programs. With respect to Foreign Military Sales (FMS), the military department or defense agency assigned responsibility by the Defense Security Cooperation Agency to prepare a Letter of Offer and Acceptance (LOA) and to implement an Foreign Military Sales (FMS) case 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 3. Approved for use in X12 version 7020. 1/1
  180M FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) 1. For DoD SLOA/Accounting Classification use to identify “Agency Accounting Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 6/6
  180M FA201 P1 Disbursing Station Number Identification number that indicates authority to receive and disburse public funds and issue checks on the United States Treasury 1. Use to identify the Agency Location Code (ALC) in G- Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Agency Dispersing Identifier Code”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 2f. 1/8
  180M FA201 P5 Security Cooperation Case Line Item Identifier Use to uniquely identify specific defense articles, services, or training lines on a Letter of Offer and Acceptance (LOA) 1. For DoD SLOA/Accounting Classification use to identify “Security Cooperation Case Line Item Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 3/3
  180M FA201 S1 Security Cooperation Customer Code Used to represent the country, international organization, region, or program authority associated with transactions recorded in security cooperation systems and associated programs implemented in the foreign military sales (FMS) 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. DLMS enhancement; see introductory DLMS note 2d. A field size exceeding 2 positions is not supportable under current MILSTRIP and MAPAC processes. Three character codes are not authorized at this time. 3. Approved for use in X12 version 7020. 2/2
  180M FA201 S2 Security Cooperation Case Designator Use with the Security Cooperation customer code to identify a particular foreign military sale 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. A field size exceeding 3 positions is not supportable under current MILSTRIP processes. Four character codes are not authorized at this time. 3. Approved for use in X12 version 7020. 3/3
  180M FA201 WO Work Order Number An individual unit of work, batch, or lot of a distinct product or service 1. For DoD SLOA/Accounting Classification. This is the Work Order Number applicable to the original requirement for the materiel being returned. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 3. Approved for use in X12 version 7020. 1/16
  180M FA201 YB Beginning Period of Availability In annual and multi-year accounts, identifies the first year of availability under law that an account may incur new obligations 1. Use to identify the Requesting Agency Component TAS BPOA (Beginning Period of Availability) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Beginning Period of Availability Fiscal Year Date”. Refer to ADC 1043. 3. Use as appropriate to represent Program Year. Availability Type Code must be “X”. Refer to ADC 1043B. 4. Authorized DLMS enhancement; see introductory DLMS note 2f. 5. Approved for use in X12 version 7020. 4/4
  180M FA201 YE Ending Period of Availability Use to identify the last year of availability under law that an account may incur new obligations 1. Use to identify the Requesting Agency Component TAS EPOA (Ending Period of Availability) in G-Invoicing related transactions. Refer to ADC 1465. 2. For DoD SLOA/Accounting Classification use to identify “Ending Period of Availability Fiscal Year Date”. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 2f. 4. Approved for use in X12 version 7020. 4/4
  180M FA202
  180M SE01
  180M SE02
  511M ST01 511 Requisition Use to request the modification of previously submitted requisitions. Prior to the submission of mass cancellation transactions, authorized organizations also use this transaction set to request mass modification of requisitions to prevent their cancellation by the mass cancellation request. Organizations may also process this transaction set as a requisition to order items of supply when the modification is unmatched in the Integrated Materiel Manager (IMM) system. Use a single occurrence of this transaction set to transmit single or multiple transactions to one or more supply sources.
  511M ST02
  511M BR01 00 Original Indicates the initial transaction
  511M BR01 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  511M BR01 ZZ Mutually Defined Use to identify the Unit of Use Indicator 1. Use to identify the Unit of Use Indicator. When included, the quantity and unit of measure values associated with this transaction are applicable to the unit of use. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  511M BR02 AM Requisition Modification Use to indicate the transaction set contains one or more modifications Use to indicate the transaction set contains one or more modifications. Transaction set recipients may process as a requisition when no record of original requisition exists in the IMM's system.
  511M BR03
  511M BR04
  511M BR05 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component Use only to identify the organization to which a mass modification is applicable. 6/6
  511M BR05 A2 Military Assistance Program Address Code (MAPAC) Use to identify the consignee in transportation documents and to obtain clear-text address and other shipment information from the military assistance program address directory (MAPAD) Use to indicate the Security Assistance (SA) structured address data. 6/6
  511M BR06 2 Change (Update) Use for mass modifications to indicate that Special Requirements Code 555 should be assigned to all requisitions that should not be canceled by a mass cancellation transaction Use for mass modifications to indicate that Special Requirements Code 555 should be assigned to all requisitions that should not be canceled by a mass cancellation transaction.
  511M BR06 83 Future Use to identify a Requisition Alert allowing stock positioning or procurement action in response to the forecasted future funded requirement 1. Used by Navy industrial activities (IAs) to identify a Requisition Alert allowing stock positioning or procurement action in response to the forecasted future funded requirement. The requisition alert is an unfunded requirement. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  511M BR06 FI File Use to identify a requisition modification image transaction 1. Use with BR02 Code AM to identify a requisition modification image transaction. All transaction set recipients must use extreme caution to ensure that individual transactions do not process as action documents which affect accountable records. 2. Used on image transactions provided to DLA for Navy requisitions submitted directly to other Component SoS, so that DLA will be able to support follow-on actions on behalf of the Navy industrial activity (IA) under a DLA industrial activity support agreement. Refer to ADC 377.
Page 3  of  195 First   Previous   1  2  [3]  4  5  6  7  8  9  10  Next   Last