DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  511M BR09
  511M G6201 53 Deliver Not Before Date Use to identify the earliest acceptable delivery date for the material requisitioned For conventional ammunition, use to indicate the required delivery period start date, inclusive. 8/8
  511M G6201 54 Deliver No Later Than Date Use to identify the latest acceptable delivery date for the materiel requisitioned For conventional ammunition, use to indicate the required delivery period end date, inclusive. 8/8
  511M G6201 62 Accrual Start Date Use to indicate the range start date, inclusive Use to indicate the range start date, inclusive. 8/8
  511M G6201 63 Accrual End Date Use to indicate the range stop date, inclusive Use to indicate the range stop date, inclusive. 8/8
  511M G6202
  511M LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  511M LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes 3/3
  511M LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND) 2/2
  511M LQ01 AL Special Requirements Code Use to identify precedence, special handling, and processing requirements 1. Use to identify precedence, special handling, and processing requirements. 2. Under legacy MILSTRIP, this is carried in the required delivery date field. 3. DLMS enhancement; see introductory DLMS note 3a. 1/3
  511M LQ02
  511M N101 GP Gateway Provider Use to identify the Routing Identifier of the Defense Automatic Addressing System (DAAS) as the intended recipient for distribution or posting to the historical record Use for transition period to support transaction conversion in a mixed legacy MILSTRIP/DLMS environment. Use to identify Transaction Services as originator during conversion when legacy MILSTRIP transaction does not contain a "From" organization. 3/3
  511M N101 OB Ordered By Use to identify the transaction originator Use to identify the organization that submitted the original requisition. 1/60
  511M N101 UK System Use to identify the originating system Communication Routing Identifiers (COMMRI) Use to identify the originating system Communications Routing Identifier (COMMRI). 7/7
  511M N101 Z4 Owning Inventory Control Point Use to indicate the source of supply Use only in mass modifications to identify the supply source. 1/60
  511M N101 Z5 Management Control Activity A DoD Component, DoD activity, or non-DoD activity, if participating by separate agreement (e.g., the Coast Guard), designated to receive, screen, and validate Military Service-initiated and contractor- initiated requisitions from the wholesale supply system to support DoD contracts or requirements 1. Use in mass modifications to identify the MCA for all Government Furnished Materiel (GFM) transactions. 2. Use in GFM or CFM requisition modifications forwarded to the source of supply by the MCA. 1/60
  511M N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations DLMS enhancement; see introductory DLMS note 3a. 6/6
  511M N103 A2 Military Assistance Program Address Code (MAPAC) Use to identify the consignee in transportation documents and to obtain clear-text address and other shipment information from the military assistance program address directory (MAPAD) Use to indicate the Security Assistance (SA) structured address data. 6/6
  511M N103 C4 Department of Defense Communication Routing Identifier (COMMRI) Use to identify an International Logistics Communication System (ILCS) account to electronically transmit and receive logistics data between the foreign military sales and the US DoD supply systems 1. Use only when N101 is UK. 2. Approved for use in X12 version 8060. 7/7
  511M N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  511M N104
  511M N106 FR Message From Use to identify the party originating the transaction set 1. Must use with the appropriate 1/N101/070 code to indicate the organization cited in N104 is originating the transaction set. 2. Must use with the 1/N101/070 code OB or Z5. 1/60
  511M N106 TO Message To Use to identify the party to receive the transaction set 1. Use only in mass modifications with the appropriate 1/N101/070 code to indicate that the organization cited in N104 is receiving the transaction set. 2. Use only in mass modifications with 1/N101/070 code Z4 or Z5. 1/60
  511M G6101 AA Authorized Representative Use to identify storage location point of contact information 1/60
  511M G6101 IC Information Contact 1. Use to identify the point of contact. Refer to ADC 1321. 2. DLA Disposition Services uses in conjunction with the Ordered By DoDAAC to perpetuate the customer contact name and phone number from the Reutilization/Transfer/Donation (RTD) Web Application to DLA Disposition Services. Refer to ADC 466.
  511M G6102
  511M G6103 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  511M G6103 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  511M G6103 EX Telephone Extension Use to identify a telephone extension Use immediately following codes AU, IT, or TE to identify a telephone extension. 1/60
  511M G6103 FX Facsimile The facsimile (FAX) telephone number 10/10
  511M G6103 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code. 1/60
  511M G6103 TE Telephone The commercial telephone number Include the area code and number 10/10
  511M G6103 TL Telex An number to a particular telegraphy machine for routing printed messages 1/60
  511M G6103 TX TWX A number to a particular teletypewriter for routing message signals 1/60
  511M G6104
  511M G6105
  511M LX01
  511M N901 60 Account Suffix Code Use to identify the Disposal turn-in document (DTID) suffix code that equates to the suffix used on the original property turn-in and retained by DLA Disposition Services for accountability and tracking Use in conjunction with the DTID Number (N907 Code W1) to identify the DTID Number Suffix Code, when applicable. DLMS enhancement, see ADC 466. 1/1
  511M N901 86 Operation Number Use to identify the Key Operation (KO) Number associated with the JO 1. Use to identify, or to modify, the Key Operation (KO) Number associated with the JO. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 1/50
  511M N901 98 Container/Packaging Specification Number Use to identify the Disposition Services Container Identification (ID) which is a unique number that is generated at time of receipt that links multiple Disposal turn-in document (DTID) to one conta8iner DLA Disposition Services uses to identify the Disposition Services Container Identification (ID). DLA Disposition Services uses container ID on requisitions to link the DTID Number to the applicable container. DLMS enhancement; refer to ADC 466. 10/10
  511M N901 9R Job Order Number Use to identify Job Order (JO) Number 1. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 2. For DoD SLOA/Accounting Classification compliance the JO Number may be repeated as a Work Order Number (FA201 Qualifier WO). Refer to ADC 1043. 1/50
  511M N901 AN Associated Purchase Orders Use for cross-reference to the customer’s internal Purchase Order (PO) Number or other internal reference number 1. Use for cross-reference to the customer’s internal Purchase Order (PO) Number (one PO Number per requisition document number) or other internal reference number. When submitted, this value will be perpetuated to subsequent transactions. Authorized for DLA interface with the Exchange, NEXCOM, MCX, and non-DoD customers as required. (See ADC 473A and ADC 1465. 2. Use to identify the FEMA Logistics Supply Chain Management System (LSCMS) Distribution Order Number. Refer to ADC 1306. 1/30
  511M N901 CO Customer Order Number Use to identify the Customer Order Acceptance Record (COAR) applicable to the Job Order Number. 1. Use to identify the Customer Order Acceptance Record (COAR) applicable to the Job Order Number. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381 (or as applicable). 5/5
  511M N901 CT Contract Number A standard unique identification of a DoD procurement contract (contract number) that specifically differentiates one contract from all other contracts Use to identify the procurement instrument identifier (PIID) of the ordering instrument associated with the FedMall/part numbered catalog order. 1/13
  511M N901 F8 Original Reference Number Use to identify the prior Requisition Document Number when re-requisitioning materiel subsequent to purchase of materiel from DLA Applicable for DLA industrial activity support agreements when re-requisitioning is due to storage activity denial or receipt of quality deficient materiel 1. Use to identify the Prior Requisition Document Number when re-requisitioning materiel subsequent to purchase of materiel from DLA. Applicable when re-requisitioning is due to storage activity denial or receipt of quality deficient materiel. 2. Authorized DLMS enhancement for BRAC IMSP only. Refer to ADC 352 and ADC 359. 1/30
  511M N901 IT Internal Customer Number Use to identify the submitter’s user identification when the submission is web-entered. Use to identify the DoD FEDMALL-generated customer identification or other authorized submitter of requisitions containing in-the-clear exception ship-to addressing. 1/30
  511M N901 TN Transaction Reference Number A unique number generated by the original submitter of a pre-defined transaction and assigned to any pre-defined information exchange within the department of defense The transaction reference number retains its identity for the life of the generated transaction 1. Must use to identify the document number. 2. When used in the requisition alert (BR06=83), this will be the requisition alert document number. The requisition alert document number is an authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 14/14
  511M N901 W4 Procurement Request Number Use to identify a procurement request associated with the requisition when no contract number is assigned Use to identify a procurement request associated with the requisition when no contract number is assigned. 1/30
  511M N901 W6 Federal Supply Schedule Number A reference to a long-term contract between the General Services Administration (GSA) and commercial companies that allows federal agencies to purchase supplies and services DLMS enhancement; see introductory DLMS note 3a. 5/5
  511M N901 WO Work Order Number Number assigned by a maintenance facility identifying the repair requirement 1. Use to identify a maintenance work order number. 2. DLMS enhancement; see introductory DLMS note 3a. 3. For DoD SLOA/Accounting Classification compliance the Work Order Number may be repeated at FA201 Qualifier WO. Refer to ADC 1043. 1/30
Page 4  of  195 First   Previous   1  2  3  [4]  5  6  7  8  9  10  Next   Last