DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  841W CID03 DL Defense Logistics Agency
  841W UIT01-01 59 Parts Per Million GenCom equivalent code is PM.
  841W UIT01-01 61 Parts Per Billion GenCom equivalent code is PB.
  841W UIT01-01 KL Kilograms/Meter This is used in the HL03 Code HE. Use with CID01=RB.
  841W UIT01-01 ML Mililiter This is used in the HL03 Code HE. Use with CID01=RB.
  841W UIT01-01 NA Milligrams per Kilogram GenCom equivalent code is MG/KG.
  841W UIT01-01 P1 Percent GenCom equivalent code is PER.
  842A-R ST01 842 Nonconformance Report
  842A-R BNR01 11 Response Use to identify an SDR reply. For Security Assistance SDRs, may be used by action office to forward reply to the International Logistics Control Office (ILCO) or by the ILCO to record a reply to the customer.
  842A-R BNR01 44 Rejection Use to identify an International Logistics Control Office rejection or request for additional information (Action office is intended recipient).
  842A-R BNR01 49 Original - No Response Necessary Not authorized for use.
  842A-R BNR01 CN Completion Notification 1. Use to indicate the submitter of the SDR has taken all associated disposition actions and has closed the SDR in the submitting system. 2. Only the submitting system of the SDR is authorized to send the CN transaction to close the SDR. Refer to ADC 1347 3. Use to indicate the storage activity providing this transaction has closed the SQCR record internally.
  842A-R BNR01 SU Status Update 1. Use to provide additional information or status in response to an interim reply from the action activity. 2. Use to report recommendations or findings to the materiel owner in response to an SDR investigation.
  842A-R BNR06 SR Supply Process Deficiency Response Use to indicate a transaction that reflects a DOD standard SDR/SQCR Reply transaction.
  842A-R N101 91 Action Party 1. Use to identify the Routing Identifier of the organization providing the SDR response. 2. For Type 5 SQCRs this signifies the material owner.
  842A-R N101 GP Gateway Provider Use to identify the Routing Identifier of the DASC as the intended recipient for distribution or posting to the historical record under DOD WebSDR business rules.
  842A-R N101 PK Party to Receive Copy 1. Use to identify the organization(s) to receive a distribution copy of the SDR reply. 2. Not authorized for SQCRs (Type 5).
  842A-R N101 ZD Party to Receive Reports 1. Use to identify the organization(s) to receive the SDR response. 2. For Type 5 SQCRs this is the storage activity.
  842A-R N101 ZS Monitoring Party Use to identify the International Logistics Control Office (ILCO).
  842A-R N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component May be used for the customer DODAAC to receive a copy of the reply using qualifier ZD above.
  842A-R N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  842A-R N106 FR Message From Use to identify the party originating the transaction set Use to indicate the organization cited above is originating the transaction set.
  842A-R N106 TO Message To Use to identify the party to receive the transaction set Use to indicate the organization cited above is receiving the transaction set.
  842A-R PER01 CT Claimant Use to identify the contact information of the customer. Include an email address for distribution of the SDR reply via email by DoD WebSDR. Use when the original report was not entered in WebSDR and, therefore, a customer email address is not otherwise available. If an email address is associated with the customer, WebSDR will make email distribution of the reply to the address provided. (Use with 1/N101/410/ZD).
  842A-R PER01 CZ Claim Recipient Use to identify the recipient of the SDR reply transmitted by email. DoD WebSDR will make email distribution of the SDR transaction to any party identified as a claim recipient. If both qualifiers CZ and ES are used, CZ will be considered the primary recipient and ES will be considered the alternate/backup recipient. (May be used with any 1/N101 addressee.). ES - Electronic Submission Recipient: Use to identify the recipient of the SDR reply transmitted by email. DoD WebSDR will make email distribution of the SDR transaction to any party identified as an electronic (email) submission recipient. If both qualifiers CZ and ES are used, CZ will be considered the primary recipient and ES will be considered the alternate/backup recipient. (May be used with any 1/N101 addressee.).
  842A-R PER01 IC Information Contact Use on the storage activity status update or completion notice (with N101=41).
  842A-R PER01 IL International Logistics Control Office Point of Contact
  842A-R PER01 RZ Respondant Use to identify the action activity point of contact associated with this SDR Reply. A - data maintenance action was approved in version 5030. The approved code/name is "DR - Discrepancy Report Reply Contact".
  842A-R PER03 AU Defense Switched Network
  842A-R PER03 EM Electronic Mail
  842A-R PER03 FX Facsimile Use to identify the commercial FAX number.
  842A-R PER03 TE Telephone Use to identify the commercial number.
  842A-R PER03 WF Work Facsimile Number Use to identify the DSN FAX number.
  842A-R PER05 AU Defense Switched Network
  842A-R PER05 EM Electronic Mail
  842A-R PER05 FX Facsimile Use to identify the commercial FAX number.
  842A-R PER05 TE Telephone Use to identify the commercial number.
  842A-R PER05 WF Work Facsimile Number Use to identify the DSN FAX number.
  842A-R PER07 AU Defense Switched Network
  842A-R PER07 EM Electronic Mail
  842A-R PER07 FX Facsimile Use to identify the commercial FAX number.
  842A-R PER07 TE Telephone Use to identify the commercial number.
  842A-R PER07 WF Work Facsimile Number Use to identify the DSN FAX number.
  842A-R HL03 I Item Use to identify IUID data consistent with IUID data requirements. The IUID data is caried in the REF and N1 segments contained within the NCD loop. No other segments are used in the IUID loop. Use a separate IUID loop for each item. Skip this level when not applicable. This is future enhancement provided to address IUID requirements.
  842A-R HL03 RB Response Use in all transactions to satisfy ANSI syntax requirement.
  842A-R LIN02 A3 Locally Assigned Control Number 1. Defense Medical Logistics Standard Support (DMLS)/Theater Enterprise-Wide Logistics System (TEWLS) use to cite the Local Catalog Identification. 2. DLMS enhancement; see introductory DLMS Note 3a. Refer to ADC 32. MFR 1503 DLM .
  842A-R LIN02 FS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification Use to identify the NSN for the materiel.
  842A-R LIN02 MG Manufacturer's Part Number A number assigned by a manufacturer to an item of production 1. Use to identify the part number for the item. 2. May be used to identify the supplier-assigned part number when applicable to a DoD FEDMALL or GSA Advantage/Global internet order from a vendor catalog. When used for supplier part number, identify the associated CAGE at 2/LIN04. Refer to ADC 1068.
  842A-R LIN02 SW Stock Number 1. Use to identify the local stock number (LSN). 2. When used for a unit of use LSN applicable to NSN materiel, the applicable NSN will be included for cross-reference. 3. When used for a unit of use LSN applicable to part numbered items, the original part-numbered item LSN will also be included for cross-reference. 4. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381/ Approved Addendum 381A.
  842A-R LIN02 ZZ Mutually Defined Use to identify materiel by other than NSN or part number.
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