DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  812R BCD12 PP Prepaid Invoice 1. Use to indicate the reference invoice as interfund. 2. DLMS enhancement; see introductory DLMS note 5a.
  812R PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number 1. Must use in the first repetition to identify the primary point of contact and their primary communication number. 2. DLMS enhancement; see introductory DLMS note 5a. 1/60
  812R PER02
  812R PER03 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  812R PER03 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  812R PER03 FX Facsimile The facsimile (FAX) telephone number 10/10
  812R PER03 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code as needed. 1/60
  812R PER03 TE Telephone The commercial telephone number Include the area code and number 10/10
  812R PER03 TL Telex An number to a particular telegraphy machine for routing printed messages 1/60
  812R PER03 TX TWX A number to a particular teletypewriter for routing message signals 1/60
  812R PER04
  812R PER05 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  812R PER05 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  812R PER05 FX Facsimile The facsimile (FAX) telephone number 10/10
  812R PER05 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code as needed. 1/60
  812R PER05 TE Telephone The commercial telephone number Include the area code and number 10/10
  812R PER05 TL Telex An number to a particular telegraphy machine for routing printed messages 1/60
  812R PER05 TX TWX A number to a particular teletypewriter for routing message signals 1/60
  812R PER06
  812R PER07 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  812R PER07 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  812R PER07 FX Facsimile The facsimile (FAX) telephone number 10/10
  812R PER07 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code as needed. 1/60
  812R PER07 TE Telephone The commercial telephone number Include the area code and number 10/10
  812R PER07 TL Telex An number to a particular telegraphy machine for routing printed messages 1/60
  812R PER07 TX TWX A number to a particular teletypewriter for routing message signals 1/60
  812R PER08
  812R N101 BT Bill-to-Party The organization to receive the billing for goods and/or services Use to identify the billed office; that is, the activity to be charged or credited. 3/6
  812R N101 II Issuer of Invoice Use to identify the billing office Use to identify the billing office. 1/60
  812R N101 Z1 Party to Receive Status The entity to receive status for the designated document number Use to indicate the party to receive status when different from the Service/Agency prescribed status recipient. Use multiple iterations of the 1/N1/100 loop to identify all status recipients, as required. 1/60
  812R N101 ZB Party to Receive Credit Use to identify the Business Partner Number (BPN) of the party to receive credit 1. Use to indicate the party to receive credit when different fom the original office billed (BT). 2. DLMS enhancement; see introductory DLMS note 5a. 1/60
  812R N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 6/6
  812R N103 33 Commercial and Government Entity (CAGE) Use to identify establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees DLMS enhancement; see introductory DLMS note 5a. 5/5
  812R N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  812R N104
  812R N106 FR Message From Use to identify the party originating the transaction set Use to indicate that the organization cited in N104 transmitted the transaction set. 1/60
  812R N106 TO Message To Use to identify the party to receive the transaction set Use to indicate that the organization cited in N104 is to receive the transaction set. 1/60
  812R LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  812R LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 1. The DLSS DIC is retained in the DLMS to facilitate transaction conversion in a mixed DLSS/DLMS environment. Continued support of the DIC in a full DLMS environment will be assessed at a future date. 2. Future streaamlined data; see introductory DLMS note 5c. 3/3
  812R LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes Use to identify special programs, exercises, projects, operations, and other purposes. 3/3
  812R LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND) 2/2
  812R LQ01 81 Status Code Use to inform activities of action taken or being taken on materiel requisitioned but not shipped, shipment consignments instructions, or disposition instructions for materiel offered under the materiel returns program (MRP) 2/2
  812R LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel 1/1
  812R LQ01 A9 Supplemental Data A distinctive identification of specific units, activities and organizations within the Department of Defense (DoD), commercial activities which enter into materiel and service contracts with the DoD and activities of other Federal agencies which maintain logistics support arrangements with the DoD 1. Use only for intra-service or agency transactions to identify service or agency-unique data as required. 2. Use to identify supplemental address/data. 3. Future streamlined data; see introductory DLMS note 5c. 6/6
  812R LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Under DLSS, this is the first position of the document serial number. 2. DLMS enhancement; see introductory DLMS note 5a. 1/1
  812R LQ01 AL Special Requirements Code Use to identify precedence, special handling, and processing requirements 1. Use to identify the precedence, special handling, and processing requirements. 2. Use in redistribution orders, materiels release orders, and historical materiel release orders. 3. Under DLSS, this is carried in the required delivery date field. 4. DLMS enhancement; see introductory DLMS note 5a. 1/3
  812R LQ01 DE Signal Code In requisition related documents, it designates the fields containing the intended consignee (ship-to), and the activity to receive and effect payment of bills, when applicable. In the case of the Material Returns Program (MRP), it designates the fields containing the intended consignor (ship-from) and the activity to receive and process credits, when applicable Future streamlined data; see introductory DLMS note 5c. 1/1
  812R LQ01 DF Media and Status Code Identifies the desired status recipient(s) and the type of status to be provided Future streamlined data; see introductory DLMS note 5c. 1/1
  812R LQ01 DG Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) 2/2
  812R LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) Use to identify the Materiel Management Aggregation Code (MMAC) for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. A data maintenance action was approved in version 5010. The approved code/name is "MAC – Material Management Aggregation Code". The code source is identified as the Air Force Manual (AFMAN) 23-110, Volumes 1 and 2. 2/2
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