DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  842SQ LM01 DF Department of Defense (DoD)
  842SQ LQ01 D Court Document Type Code Use to identify the Type Document Code 1. Use to identify the Type Document Code. This is a DLA unique data element. Code list is available in DLAH 4140.4, CDCS Handbook. 2. For SQCR indicate Document Type 5. 3. A data maintenance action was approved in version 5030. The approved code/name is "TDC - Discrepancy Report Type Code". 1/1
  842SQ LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel 1. Use to indicate the Condition Code prior to reclassification (Condition Code From). 2. The reclassification condition code (Condition Code To) is identified using Qualifier BG. 1/1
  842SQ LQ01 BG Condition Use for Type 5 Supply Discrepancy Reporting (SDR)s to specify supply condition code “To” 1. Use for supply condition code after reclassification (Supply Condition Code-To). 2. Refer to ADC 1045; target implementation 1Q FY 2017 (pending implementation the Supply Condition Code-To is located at 2/LQ01/4650). 1/30
  842SQ LQ01 EZ Type Inspection Code Identifies the level of quality control Use to indicate type of inspection. C = Visual (COSIS) Inspection S = Shelf Life Inspection P = Special Inspection at Single Location U= Safety of Use Inspection X = Critical Safety Item (CSI) Inspection Z = Suspect Counterfeit Inspection F = Safety of Flight (SOF) Inspection (includes Aviation Safety Action Message (ASAM) Q = Quality Related Inspection R = Reimbursable Special Inspection 3. Refer to ADC 1045; target implementation 1Q FY 2017. Pending implementation, the following codes will remain available: A ASAM O Outbound Shipment T Stock Readiness 1/1
  842SQ LQ01 HA Discrepancy Code Use to identify the discrepancy Use up to two repetitions. Refer to ADC 371. 1/30
  842SQ LQ01 HB Discrepancy Advice Code Use to identify the Supply Discrepancy Reporting (SDR) Action Code indicating the initiator's requested action or to show the action requested by the initiator of the Storage Quality Control Report (SQCR) 1. Use to show the action requested by the initiator of the SQCR. 2. Refer to ADC 1045; target implementation 1Q FY 2017. 1/30
  842SQ LQ01 JC Preservation Material Code Use to indicate the method used to protect items from damage and deterioration during storage, handling, and shipment Use to indicate the Method of Preservation Code as defined in MIL-STD-2073-1D. 1/30
  842SQ LQ01 JF Packing Requirement Level A Code Identifies the packing requirement for Level A shipments Level A is the maximum protection level required for protection of material against the most severe worldwide shipment, handling, and storage conditions Enter "A" in LQ02 to indicate Packing Level A. 1/1
  842SQ LQ01 JG Packing Requirement Level B Code Identifies packing requirements for Level B shipments Level B is the intermediate protection level required for protection of material under anticipated favorable conditions during worldwide shipment, handling, and storage conditions Enter "B" in LQ02 to indicate Packing Level B. 1/1
  842SQ LQ01 JH Packing Requirement Level C Code Use to indicate Commercial Packaging Use to indicate Commercial Packaging. Enter Code CP in LQ02, when applicable. 2/2
  842SQ LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command 1. Use to identify the materiel cognizance symbol (COG) of the end item. Applicable to US Navy SQCRs. 2. Refer to ADC 1045; target implementation 1Q FY 2017. 2/2
  842SQ LQ02
  842SQ NCD02 5 Discrepant Use to indicate that Discrepant was the reason for submitting or the basis upon which a nonconformance report is initiated For all transactions, used to satisfy ANSI requirement. 1/20
  842SQ NCD03
  842SQ NTE01 RPT Report Remarks Use to identify narrative comments, remarks or recommendations Use to indicate findings and recommendations from the SQCR. Provide details of cause and nature of defect, malfunction, or repair. (Total field size for remarks is restricted to 750 characters.) 1/2000
  842SQ NTE02
  842SQ REF01 BT Batch Number A quantity of material all of which was manufactured under identical conditions and assigned an identifying batch number Use in IUID loop to identify the Batch, Lot or Production Run related to the item. 1/30
  842SQ REF01 SE Serial Number A value assigned for identification of an item 1. Use in IUID loop. 2. May not exceed 30 characters and may only include alpha numeric characters, dashes and forward slashes. Spaces are not allowed. 1/50
  842SQ REF01 U3 Unique Supplier Identification Number (USIN) A globally unique and unambiguous identifier that distinguishes an item from all other like and unlike items. The UII is derived from a UII data set of one or more data elements 1. Use in IUID loop to identify the UII value. 2. A data maintenance action was approved in version 5020. The approved code/name is "UII - Department of Defense Unique Item Identifier". 1/50
  842SQ REF02
  842SQ AMT01 IF Inspection Fee Use to indicate the labor hour costs of inspection 1. Use to indicate the labor hour costs of inspection. 2. Refer to ADC 1045; target implementation 1Q FY 2017. 1/18
  842SQ AMT01 LI Line Item Unit Price Use with materiel release order transactions to indicate the unit price 1/11
  842SQ AMT01 UI Total Costs Use to indicate sum of materiel, labor, and repair costs 1. Use to indicate sum of materiel, labor, and repair costs. 2. Refer to ADC 1045; target implementation 1Q FY 2017. 1/18
  842SQ AMT02
  842SQ NCA02 UC Other Action Use code UC to satisfy ANSI syntax.
  842SQ NCA04
  842SQ NCA05
  842SQ NCA05-01
  842SQ N101 L1 Inspection Location Use to indicate a specific location For SQCR, maximum length is 16. 1/60
  842SQ N102
  842SQ LM01 DF Department of Defense (DoD)
  842SQ LQ01 BG Condition Use for Type 5 Supply Discrepancy Reporting (SDR)s to specify supply condition code “To” 1. Use to indicate reclassification Condition Code (the Condition Code-To) 2. This qualifier to be remapped upon implementation of ADC 1045. The new location will be 2/LQ01/1050. 1/30
  842SQ LQ02
  842SQ SE01
  842SQ SE02
  842SR ST01 842 Nonconformance Report Use a single occurrence of this transaction to reply to a single Storage Quality Control Report (SQCR).
  842SR ST02
  842SR ST03
  842SR BNR01 11 Response Use to Indicate a response or reply Use to indicate a reply to an SQCR. 1/50
  842SR BNR01 CN Completion Notification 1. Use to indicate the storage activity providing this transaction has closed the SQCR record internally. (This may not mean that all associated actions have been completed by other activities applicable to the SQCR.) 2. Refer to ADC 1045; implemented for DLA use by agreement.
  842SR BNR01 SU Status Update Use to send an update to correct or append specific data fields in another information system 1. Use to provide additional information or status in response to an interim reply from the action activity. 2. Use to report recommendations or findings to the materiel owner in response to an SQCR investigation. 3. Refer to ADC 1045; implemented for DLA use by agreement. 1/50
  842SR BNR02
  842SR BNR03
  842SR BNR04
  842SR BNR06 DG Response Use to indicate a reply to an SQCR.
  842SR N101 HA Owner "Use to designate the new owner subsequent to completion of the re-warehousing request Identify the owner by Routing Identifier Code (RIC)" 1. Use to indicate the materiel owner when different from the manager. 2. Refer to ADC 1045. 3/3
  842SR N101 KA Item Manager Use to indicate the government inventory manager Refer to ADC 1045. 1/60
  842SR N101 SB Storage Area Use to identify the distribution depot/storage activity Use to indicate the storage activity. 1/60
  842SR N101 Z4 Owning Inventory Control Point Use to indicate the source of supply Use of this qualifier to be eliminated upon implementation of ADC 1045. 1/60
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