DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  842SR REF01 9R Job Order Number Use to identify Job Order (JO) Number Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 1/50
  842SR REF01 IL Internal Order Number A unique identifier assigned to track requisitions made against specific contracts Refer to ADC 1045. 1/10
  842SR REF01 NN Nonconformance Report Number Use to identify Report Control Number (RCN) 1. Use multiple occurrences of the REF segment as needed to identify applicable report control numbers. 2. Use to identify the WebSQCR assigned report control number assigned for Web-entered SQCRs or during transaction processing of SQCR transactions. 3. Use to indicate the originator's SQCR report control number. 4. Identify the number in REF02 and the originating system (e.g., EBS for DLA) for the reply transaction in REF03. 5. The SQCR report control number is defined as 9 positions alphanumeric. 12/12
  842SR REF01 TN Transaction Reference Number A unique number generated by the original submitter of a pre-defined transaction and assigned to any pre-defined information exchange within the department of defense The transaction reference number retains its identity for the life of the generated transaction 1. Use to enter the applicable document number from the original SQCR. (The SQCR document number may be system-generated/assigned by the storage activity when a document number is no longer associated with the materiel in storage.) 2. Refer to ADC 1045. 14/14
  842SR REF01 PWC Preliminary Work Candidate Number Used for preliminary notification that an order for material (requisition) is being prepared for future submission to a supply source Applicable for DLA industrial activity support agreements 1. Use to identify a Requisition Alert Document Number. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 15/15
  842SR REF02
  842SR REF03
  842SR REF04
  842SR REF04-01 W8 Suffix Use to identify supply transaction partial actions taken on the original document without duplicating or causing loss of identity of the original document number 1. When citing the requisition number (using Transaction Reference Number, Code TN), use to identify the document number suffix if one is provided. 2. When used in association with the Requisition Alert Document Number (Qualifier PWC, above), this will be the requisition alert document suffix. The Requisition Alert Document Number Suffix is an Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 3. When providing the original billed document number (using Code 8V), use to identify the original billed document number suffix if applicable. Refer to ADC 1084. 1/1
  842SR REF04-02
  842SR LM01 DF Department of Defense (DoD)
  842SR LQ01 D Court Document Type Code Use to identify the Type Document Code 1. Use to identify the Type Document Code. The SQCR process is identified by Document Type 5. 2. A data maintenance action was approved in version 5030. The approved code/name is "TDC - Discrepancy Report Type Code". 1/1
  842SR LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel 1/1
  842SR LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Under DLSS, this is the first position of the serial number within the document number. 2. Cite Utilization Code U when using a constructed document number to request credit for non-manager owned suspended stock. Refer to ADC 1084. 1/1
  842SR LQ01 BG Condition Use for Type 5 Supply Discrepancy Reporting (SDR)s to specify supply condition code “To” 1. Use for reclassification of condition code (Supply Condition Code-To). 2. Refer to ADC 1045. 1/30
  842SR LQ01 HA Discrepancy Code Use to identify the discrepancy Use up to two repetitions of discrepancy code. Refer to ADC 371. 1/30
  842SR LQ01 HD Discrepancy Status or Disposition Code Action activities provide to reply to a discrepancy report Use up to two repetitions to identify the disposition. Also referred to as Reply Code. 1/1
  842SR LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command 1. Use to identify the materiel cognizance symbol (COG) of the end item. Applicable to US Navy SQCRs. 2. Refer to ADC 1045. 2/2
  842SR LQ02
  842SR FA101 DF Department of Defense (DoD) Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency.
  842SR FA101 DN Department of the Navy Includes the United States Marine Corps.
  842SR FA101 DY Department of Air Force
  842SR FA101 DZ Department of Army
  842SR FA101 FG Federal Government
  842SR FA102 D340 Goods and Services Charge Use for both materiel and related services.
  842SR FA201 89 Budget Line Item Identification Identifies further sub-divisions of the Treasury account fund symbol appropriation, below the budget sub activity level For DoD SLOA/Accounting Classification. Implementation deferred; refer to ADC 1084. 1/16
  842SR FA201 90 Project/Task A planned undertaking of work to be performed or product to be produced having a finite beginning and end For DoD SLOA/Accounting Classification use to identify “Project Identifier”. Implementation deferred; refer to ADC 1084. 1/25
  842SR FA201 A1 Department Indicator Use to identify the Requesting Agency Component TAS AID (Agency Identifier) in G-Invoicing related transactions. Use to identify, or to modify, “Department Regular” in DoD SLOA/Accounting Classification For DoD SLOA/Accounting Classification use to identify, “Department Regular”. Pending DoD implementation, WebSQCR is authorized to populate this data element from the SFIS Fund Code to Fund Account Conversion Table. Refer to ADC 1084. 3/3
  842SR FA201 A2 Transfer from Department This identifies the federal agency of obligation authority to the DoD or one of its components . For the transfer of obligation authority, the transfer agency retains responsibility for the fund account and the recipient agency charges against the fund account of the transfer agency For DoD SLOA/Accounting Classification use to identify, “Department Transfer”. Pending DoD implementation, WebSQCR is authorized to populate this data element from the SFIS Fund Code to Fund Account Conversion Table. Refer to ADC 1084. 3/3
  842SR FA201 A4 Basic Symbol Number Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) Main (Main Account Code) For DoD SLOA/Accounting Classification use to identify, “Main Account”. Pending DoD implementation, WebSQCR is authorized to populate this data element from the SFIS Fund Code to Fund Account Conversion Table. Refer to ADC 1084. 1/80
  842SR FA201 A5 Sub-class Use to identify the Requesting Agency Component TAS SP (Sub- Level Prefix Code) in G-Invoicing. Use to identify, or to modify “Sub Class” in SLOA 1. Reserved for DoD SLOA/Accounting Classification. Pending DoD implementation, WebSQCR is authorized to populate this data element from the SFIS Fund Code to Fund Account Conversion Table. Refer to ADC 1084. 2. Future DLMS enhancement. Components must coordinate requirements and business rules prior to use. 1/80
  842SR FA201 A6 Sub-Account Symbol Use to specify subsidiary level accounts associated to the main account of the Treasury Appropriation Fund Symbol (TAFS) For DoD SLOA/Accounting Classification. Refer to ADC 1084. 3/3
  842SR FA201 AI Activity Indicator Use to Identify the area that performed a specific objective, for DoD SLOA/Accounting Classification use 1. For DoD SLOA/Accounting Classification. Implementation deferred; refer to ADC 1084. 2. Approved for use in X12 version 7020. 1/16
  842SR FA201 B2 Budget Sub-activity Number Identifies an organization to which funds have been Sub-Allocated For DoD SLOA/Accounting Classification use to identify “Sub-Allocation (formerly known as Limit/Subhead)”. Implementation deferred; refer to ADC 1084. 1/4
  842SR FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) 1. Must use with Reply Code 524 when using a constructed document number to request credit for non-manager owned suspended stock; otherwise do not enter. 2. Business rules for use of a constructed document number apply. Refer to ADC 1084. 2/2
  842SR FA201 BE Business Event Type Code Indicates the type of financial activity, such as payments, collections, borrowings, etc., being reported in the Government-wide Accounting and Reporting (GWA) system 1. Reserved for DoD SLOA/Accounting Classification. Implementation deferred; refer to ADC 1084. 2. Future DLMS enhancement. Components must coordinate requirements and business rules prior to use. 3. Approved for use in X12 version 7020. 1/8
  842SR FA201 C3 Budget Restriction Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) A (Availability Type Code) 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Availability Type Code”. Pending DoD implementation, WebSQCR is authorized to populate this data element from the SFIS Fund Code to Fund Account Conversion Table; refer to ADC 1084. 2. Authorized DLMS enhancement; see introductory DLMS note 5. 1/1
  842SR FA201 CC Cost Center Identifier Used to track and accumulate costs associated with a specific organizational unit or project, and is typically included on documents like contracts, inventory requisitions, and labor distribution forms 1. For DoD SLOA/Accounting Classification. Implementation deferred; refer to ADC 1084. 2. Approved for use in X12 version 7020. 1/16
  842SR FA201 F1 Object Class 1. For DoD SLOA/Accounting Classification. Implementation deferred; refer to ADC 1084. 2. Authorized DLMS enhancement; see introductory DLMS note 5.
  842SR FA201 FA Functional Area Use to identify a logical division of a Component's business operations It represents the Functions the Component performs 1. For DoD SLOA/Accounting Classification. Implementation deferred; refer to ADC 1084. 2. Approved for use in X12 version 7020. 1/16
  842SR FA201 FC Funding Center Identifier Use to define a responsibility area within an organizational unit to which budget authority is assigned 1. For DoD SLOA/Accounting Classification. Implementation deferred; refer to ADC 1084. 2. Approved for use in X12 version 7020. 1/16
  842SR FA201 FT Funding Type Use to flag those expenditures incurred for a designated Treasury Appropriation Fund Symbol (TAFS) account that are considered reimbursable to the account For DoD SLOA/Accounting Classification use to identify, or to modify, “Reimbursable Flag”. Implementation deferred; refer to ADC 1084. 1/1
  842SR FA201 H1 Cost Code Use to identify the classification of an organization's revenues, expenses or consumable resources For DoD SLOA/Accounting Classification use to identify “Cost Element Code”. Implementation deferred; refer to ADC 1084. 1/15
  842SR FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) 1. For DoD SLOA/Accounting Classification use to identify “Agency Accounting Identifier”. Implementation deferred; refer to ADC 1084. 2. Authorized DLMS enhancement; see introductory DLMS note 5. 6/6
  842SR FA201 P1 Disbursing Station Number 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Agency Disbursing Identifier Code”. Implementation deferred; refer to ADC 1084. 2. Authorized DLMS enhancement; see introductory DLMS note 5. 1/8
  842SR FA201 WO Work Order Number An individual unit of work, batch, or lot of a distinct product or service 1. For DoD SLOA/Accounting Classification. Implementation deferred; refer to ADC 1084. 2. Authorized DLMS enhancement; see introductory DLMS note 5. 3. Approved for use in X12 version 7020. 1/16
  842SR FA201 YB Beginning Period of Availability Fiscal In annual and multi-year accounts, identifies the first year of availability under law that an account may incur new obligations 1. For DoD SLOA/Accounting Classification. 2. Use as appropriate to represent the Program Year. Availability Type Code must be X. Refer to ADC 1043B. Pending DoD implementation, WebSQCR is authorized to populate this data element from the SFIS Fund Code to Fund Account Conversion Table. Refer to ADC 1084. 3. Authorized DLMS enhancement; see introductory DLMS note 5. 4. Approved for use in X12 version 7020. 4/4
  842SR FA201 YE Ending Period of Availability Use to identify the last year of availability under law that an account may incur new obligations 1. For DoD SLOA/Accounting Classification. Pending DoD implementation, WebSQCR is authorized to populate this data element from the SFIS Fund Code to Fund Account Conversion Table. Refer to ADC 1084. 2. Authorized DLMS enhancement; see introductory DLMS note 5. 3. Approved for use in X12 version 7020. 4/4
  842SR FA202
  842SR NCD02 5 Discrepant Use to indicate that Discrepant was the reason for submitting or the basis upon which a nonconformance report is initiated For all transactions, used to satisfy ANSI requirement. 1/20
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