DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  869A REF04-04
  869A N101 BS Bill and Ship To The organization that receives both the material and the billing for goods and applicable services 1. Use either this code, or both codes BT and ST, for reimbursable materiel. Use in requisition inquiry to identify the organization which receives both the materiel and the billing for the materiel. 2. Future streamlined data; see introductory DLMS note 2c. 3/6
  869A N101 BT Bill-to-Party The organization to receive the billing for goods and/or services 1. Use with code ST for reimbursable materiel. Use in requisition inquiry to identify the organization to receive the billing for the materiel when different from the organization receiving the materiel. Use precludes the use of code BS. 2. Future streamlined data; see introductory DLMS note 2c. 3/6
  869A N101 CI Consignor Use to identify the party to receive a request for shipment tracing Use to identify the party to receive a request for shipment tracing. 1/60
  869A N101 GP Gateway Provider Use to identify the Routing Identifier of the Defense Automatic Addressing System (DAAS) as the intended recipient for distribution or posting to the historical record Use to identify the Defense Automatic Addressing System (DAAS). 3/3
  869A N101 OB Ordered By Use to identify the transaction originator Use to identify the requisitioning activity. 1/60
  869A N101 PK Party to Receive Copy An organization to be provided an informational copy of a transaction Used between Navy and DLA for Navy requisitions submitted directly to other Component SoS, so that DLA will be able to support follow-on actions on behalf of the Navy industrial activity (IA) under a DLA industrial activity support agreement. Refer to ADC 377. 1/60
  869A N101 ST Ship To Used to identify a organization to which material is shipped as identified in the requisition or other initiating transaction 1. Use with code BT for reimbursable materiel. Use in requisition inquiry to identify the organization to receive the materiel, when different from the activity being billed for the materiel. Use precludes the use of code BS. 2. Future streamlined data; see introductory DLMS note 2c. 1/60
  869A N101 XN Planning/Maintenance Organization Use to identify the entity designated to carry Mission Support Material for distribution to End-Use shops and other customers 1. Used to identify a Shop Service Center/Shop Store. 2. Use in conjunction with N103 Identification Code Qualifier 92. 3. Refer to ADCs 284A, 381, and 1454 for known applications. 1/3
  869A N101 Z1 Party to Receive Status The entity to receive status for the designated document number Use multiple iterations of the 2/N1/110 loop to identify additional status recipients when different from Service/Agency prescribed status recipients. 1/60
  869A N101 Z3 Potential Source of Supply Use in supply assistance requests as needed to identify potential alternative sources for the required materiel.
  869A N101 Z5 Management Control Activity A DoD Component, DoD activity, or non-DoD activity, if participating by separate agreement (e.g., the Coast Guard), designated to receive, screen, and validate Military Service-initiated and contractor- initiated requisitions from the wholesale supply system to support DoD contracts or requirements Use for all Government Furnished Materiel (GFM) related transactions to identify the MCA associated with the GFM transaction. 1/60
  869A N101 Z7 Mark-for Party An entity located within the ship-to address that is to actually receive the material 1. Use to identify an entity located within the ship-to address that is to actually receive the materiel. 2. The Mark-for Party may be identified by DoDAAC, RIC, clear text, or a combination of these. Only one of DoDAAC or RIC may be used. 3. Maximum length of the mark for party is 24 positions: Mark-for clear text (with no DoDAAC or RIC) displays on DoD shipment documents as two lines of 12 characters each. If text is combined with a DoDAAC, up to 17 clear text characters will be allowed. If text is c ombined with a RIC, up to 20 clear text characters will be allowed. A slash (/) will be inserted during printing of shipment documentation to separate the DoDAAC or RIC from clear text; do not perpetuate the slash (/) in the DLMS transaction. 4. Authorized DLMS enhancement; see introductory DLMS note 2f. Refer to ADC 1009A. 5. Also use for Requisition Exception Data Transaction (DLA DIC YRZ-Transaction Code MF) to identify mark-for delivery information. See introductory DLMS note 2e. 1/60
  869A N101 Z8 Last Known Source of Supply Use to identify the supply source Use to identify the supply source. 1/60
  869A N101 ZE End Item Manufacturer Use to identify the manufacturer of the end item (Make) Use in supply assistance requests to identify the manufacturer of the end item (Make). When using, cite the actual name of the end item manufacturer in N102. 1/60
  869A N101 ZS Monitoring Party Use to identify the International Logistics Control Office (ILCO) Use to identify the International Logistics Control Office. 1/60
  869A N102
  869A N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 6/6
  869A N103 33 Commercial and Government Entity (CAGE) Use to identify establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees Use when the organization is a contractor not assigned a DoDAAC. 5/5
  869A N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  869A N103 A2 Military Assistance Program Address Code (MAPAC) Use to identify the consignee in transportation documents and to obtain clear-text address and other shipment information from the military assistance program address directory (MAPAD) Use to indicate the Security Assistance (SA) structured address data. Interpretation of this data may require additional codes cited elsewhere in the transaction. 6/6
  869A N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  869A N104
  869A N106 FR Message From Use to identify the party originating the transaction set 1. Must use with the appropriate 2/N101/110 code to indicate the organization cited in N104 is originating the transaction set. 2. For DLMS requests for shipment tracing resulting from conversion of the original MILSTRIP DIC AFT, the originating activity will be identified as DAASC. 3. For DLMS follow-up requests for the DoDAAC of the initial transportation shipping activity resulting from conversion of the original MILSTRIP DIC AFY, the originating activity will be identified as the requisitioner due to lack of a from address in the MILS format. 1/60
  869A N106 TO Message To Use to identify the party to receive the transaction set Must use with the appropriate 2/N101/110 code to indicate that the organization cited in N104 is receiving the transaction set. 1/60
  869A PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number Must use in the first repetition to identify the primary POC and communication number. 1/60
  869A PER01 SU Supplier Contact Use to identify the contact at a supplier organization who works with a buying organization 1/60
  869A PER02
  869A PER03 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  869A PER03 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  869A PER03 FX Facsimile The facsimile (FAX) telephone number 10/10
  869A PER03 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code. 1/60
  869A PER03 TE Telephone The commercial telephone number Include the area code and number 10/10
  869A PER03 TL Telex An number to a particular telegraphy machine for routing printed messages 1/60
  869A PER03 TX TWX A number to a particular teletypewriter for routing message signals 1/60
  869A PER04
  869A PER05 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  869A PER05 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  869A PER05 EX Telephone Extension Use to identify a telephone extension Use immediately following code AU, IT, or TE to identify the telephone extension. 1/60
  869A PER05 FX Facsimile The facsimile (FAX) telephone number 10/10
  869A PER05 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code. 1/60
  869A PER05 TE Telephone The commercial telephone number Include the area code and number 10/10
  869A PER05 TL Telex An number to a particular telegraphy machine for routing printed messages 1/60
  869A PER05 TX TWX A number to a particular teletypewriter for routing message signals 1/60
  869A PER06
  869A PER07 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  869A PER07 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  869A PER07 EX Telephone Extension Use to identify a telephone extension Use immediately following code AU, IT, or TE to identify the telephone extension. 1/60
  869A PER07 FX Facsimile The facsimile (FAX) telephone number 10/10
  869A PER07 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code. 1/60
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